CONFERENCE OF THE PARTIES

Fourth meeting

Bratislava, Republic of Slovakia

4 - 15 May, 1998

Item 17.2 of the provisional agenda

ADMINISTRATIVE AND FINANCIAL MATTERS

PROPOSED PROGRAMME BUDGET OF THE CONVENTION FOR THE BIENNIUM 1999-2000

Note by the Executive Secretary

I.INTRODUCTION

A. Mandate

The core administrative costs of the Conference of the Parties, its subsidiary body, the Subsidiary Body on Scientific, Technical and Technological Advice (SBSTTA) and the Convention Secretariat are met through a biennial programme budget to which contributions are made each year by Parties on the basis of an indicative scale. Both the budget and the scale are adopted by consensus by the Conference of the Parties. The budget is to be adopted by the Conference of the Parties.

The next programme budget will be for the biennium 1999-2000 and is to be adopted by the Conference of the Parties at its fourth meeting. This note is prepared to assist the Conference of the Parties in considering the budget for the activities of the Convention, setting out the budget based on programme activities.

Scope of the present note

The proposed programme budget for the biennium 1999-2000, contained in this document, builds upon the programmes and subprogrammes envisaged by the decisions already taken. The activities which may be approved by the fourth meeting of the Conference of the Parties are, thus, not accounted for. An explanation of factors and assumptions taken into consideration in preparing the proposed budget may be found in chapter II below. The budget itself is presented in chapter III. Detailed information on activities and resource needs by programmes and subprogrammes are explained in the note by the Executive Secretary on Budget of the Trust Fund for the Convention on Biological Diversity for the biennium 1999-2000: programme of work, contained in document UNEP/CBD/COP/Inf/12.

4.	The presentation of each programme includes summary tables of programme staffing and resource requirements from the core budget. A consolidated version of these tables is presented at the end of chapter III, showing staffing and resource requirements for the entire Secretariat (see part B of chapter III, tables 13 and 14).

An important feature of the detailed information on subprogrammes contained in document UNEP/CBD/COP/4/Inf/12 is the attempt to describe the limits of the activities that the Secretariat proposes to undertake. These limits arise from mandates, or lack thereof.

Possible Action by the Conference of the Parties

The Conference of the Parties may wish to note that the proposed programme budget for the biennium 1999-2000 has combined the contents of part A, part B and part C of the budget as contained in decision III/24 adopted by the third meeting of the Conference of the Parties. The Conference of the Parties may wish to adopt:

(a)	A programme budget of $13,493,000 for the year 1999 and of $14,616,600 for the year 2000, for the purposes is listed in table 1 below. The United Nations scale of assessment indicating the contributions by each party is contained in annex I;

(b)	The secretariat-wide staffing table broken down by level, as included in this document as table 13;

(c)	A working capital reserve, established in accordance with the Financial Regulations and Rules of the United Nations;

(d) A contingency budget line of $300,000 for implementing biosafety activities following the sixth session of the Open-Ended Ad Hoc Working Group on Biosafety; and

(e) The proposed supplementary budget for the activities related to biosafety, as included in the addition to this note (UNEP/CBD/COP/4/25/Add.1)

Table 1

PROPOSED PROGRAMME BUDGET FOR THE BIENNIUM 1999 - 2000

(thousands of United States dollars)

1999 2000 Expenditure I. Programmes Executive direction and management and inter-governmental affairs 2,654.7 2,787.0 Scientific, technical and technological matters 3,969.7 5,110.8 Implementation and communication 2,404.4 2,396.6 Biosafety Protocol 1,524.1 1,224.5 Support Services 2,272.7 2,301.1 Subtotal (I) 12,825.7 13,820.0 II. Programme support costs 1,667.3 1,796.6 Subtotal (II) 1,667.3 1,796.6 III. Working capital reserve * 0.0 0.0 Subtotal (III) 0.0 0.0 Total Expenditure Lines (I + II + III) 14,493.0 15,616.6 Income I. Contribution from the host Government 1,000.0 1,000.0 Total Income 1,000.0 1,000.0 NET TOTAL 13,493.0 14,616.6

*	Such funds may be established, under the guidelines contained in the annex to the administrative instruction of 1 March 1982 (ST/AI/284, chapter III, section A, para. 1) recommending that operating each reserve of 15 per cent of planned annual expenditures be maintained in the Trust Fund. A portion of the savings from 1997 may be used to start the reserve.

7.	The Conference of the Parties may also wish to take note of the budget for travel of developing countries. The current proposed budget includes funds for participants from the least developed countries and small island developing States. A proposal for a special voluntary trust fund for facilitating participation of developing country Parties other than the least developed countries and small island developing States is set forth in annex II.

II.CONTEXT OF THE PROPOSED BUDEGT

A.Structure

8.	The table providing comparison between the budget approved by the third meeting of the Conference of the Parties and the proposed budget for 1999-2000 is contained in annex III.

9.	The summary of the resource estimates for the biennium 1999-2000 is contained in annex IV.

10.	The programme budget for 1999-2000 has been prepared on the basis of the secretariat structure presented in Figure 1, which illustrates the programme structure and the proposed allocation of staff by subprogramme.

B.Programme support costs

11.	In accordance with the Financial Regulations and Rules of the United Nations the Convention is required to pay a thirteen per cent overhead charge to the United Nations Environment Programme (UNEP) to cover the costs of the administrative services it provides to the Convention. UNEP returns a portion of these payments to the Convention Secretariat to help cover costs of the Secretariat's Support Services.

12.	In 1996-1997, overhead funds were returned from UNEP to finance the cost of one Professional post, which had been approved by the Conference of the Parties as part of the core budget. Funding was increased in 1998 to finance one additional Professional post.

13.	These arrangements are being reviewed with UNEP, to give effect to the administrative arrangements signed between the Executive Director of UNEP and the Executive Secretary of the Convention on Biological Diversity, which promotes the concept of further autonomy in administrative issues for the Secretariat. For the biennium 1999-2000, UNEP is considering the provision of one additional Professional post and 5 General Service posts to the Secretariat's Support Services. Any further support will depend on the size of the programme approved, income received and expected expenditures.

C.Standard figures used in calculating staff costs

14.	The figures used in calculating staff costs in the budget proposed for the biennium 1999-2000 are based on the standard figures used in the preparation of the UNEP programme budget for the same biennium, taking Montreal as a duty station. They include both salaries and common staff costs (benefits and entitlements estimated at 35 per cent of net salary plus post adjustment for Professionals, and 25 per cent of net salary adjustment for General Service staff members). These figures are listed in table 2 below.

Table 2

STANDARD FIGURES USED IN CALCULATING STAFF COSTS

(United States dollars)

Level 1999 2000 D-2 $ 143,415 $ 150,586 D-1 $ 130,596 $ 137,125 P-5 $ 121,144 $ 127,201 P-4 $ 103,923 $ 109,119 P-3 $ 88,457 $ 92,880 P-2 $ 74,074 $ 77,778 General service $ 32,718 $ 34,354

E.Other methods and assumptions used

15.	The following methods have been followed in preparing the proposed programme budget:

(a)	Administrative support costs (such as communications, office supplies, maintenance) have been grouped under the Support Services, rather than being distributed by programme; and

(b)	Each programme's direction and management subprogramme includes the temporary assistance and overtime costs for the programme as a whole.

16.	For budgetary calculations, it has been assumed that:

(a)	The meetings of the Conference of the Parties will be held annually for the period of two weeks and SBSTTA for the period of one week at the seat of the Secretariat in Montreal;

(b)	An extraordinary meeting of the Conference of the Parties on Biosafety Protocol will be held in 1999 and one session of the Intergovernmental Committee on Biosafety Protocol will be held in 2000;

and

(c)	The rent for the main office will be charged from August 1999, while the office space earmarked for the Biosafety unit is already subject to rent charges. Additional office space required to accommodate the proposed increase in the number of staff is calculated on the basis of 10,000 sq. ft. of additional space at the same rent per sq. ft. for the main office space.

17.	Changes in any of the above assumptions may result in changes in the resources required in the Convention's core budget for the biennium 1999-2000.

Figure 1

PROPOSED PROGRAMME STRUCTURE AND CORE STAFFING FOR THE BIENNIUM 1999-2000

* The deputy Executive Secretary and the Principal Officer for Intergovernmental Affairs in the Executive Direction, Management and Intergovernmental Affairs programme will also oversee the Biosafety programme.

I

II.PROPOSED BUDGET OF THE CONVENTION FOR THE BIENNIUM 1999-2000

A.Programmes of Work

18.	The programme budget for 1999-2000 consists of five programmes of work. These are Executive Direction, Management and Intergovernmental Affairs; Scientific, Technical and Technological Matters; Implementation and Communication; Biosafety; and Support Service. This chapter contains tables showing the staffing and resource requirements from the core budget for each of these programmes, together with a summary description of the programme. Each programme, other than that for Executive Direction and Management and Support Service, includes a subprogramme for direction and management and one or more other subprogrammes. Details of activities and resource requirements at the level of subprogrammes are given in document UNEP/CBD/COP/4/Inf/12.

19.	The Executive Direction, Management and Intergovernmental Affairs programme enables the Executive Secretary to provide overall direction and guidance to the Secretariat, ensuring the coherence of the Secretariat's activities, its proposals to Convention bodies and its advice to their officers. To this end, the programme organizes internal management processes and ensures an adequate flow of information throughout the Secretariat. It is also responsible for ensuring substantive support for the Conference of the Parties and its Bureau and providing legal advice to Convention bodies. It also coordinates the representation of the Secretariat in external meetings. Through the Executive Secretary, this programme is the principal interface between the Secretariat and the Parties. The Executive Secretary is also accountable to the Executive Director of the UNEP inter alia, for the observance of the Staff Rules and the financial regulations and rules of the United Nations.

Table 3

STAFFING REQUIREMENTS FOR THE EXECUTIVE DIRECTION, MANAGEMENT AND INTERGOVERNMENTAL AFFAIRS PROGRAMME FROM THE CORE BUDGET

1999 2000 A. Professional category and above Executive Secretary 1 1 D-1 1 1 P-5 0 0 P-4 1 1 P-3 1 1 P-2 1 1 Subtotal A 5 5 B. General service category 4 4 Subtotal B 4 4 TOTAL (A+B) 9 9

Table 4

RESOURCE REQUIREMENTS FOR THE EXECUTIVE DIRECTION, MANAGEMENT AND INTERGOVERNMENTAL AFFAIRS FROM THE CORE BUDGET

BY OBJECT OF EXPENDITURE

(thousands of United States dollars)

1999 2000 A. Staff costs 671.3 704.9 B. Meetings of COP and its regional meetings 1,150.0 1,207.5 COP Bureau 80.0 84.0 C. Travel Travel of the participants to COP meetings* 368.5 360.9 Travel of the participants to COP regional meetings* 242.9 255.0 Travel on official business 132.0 138.6 D Temporary assistance and overtime 10.0 10.0 TOTAL 2,654.7 2,787.0 * Funds are provided for participants from least developed countries and small island developing States at the most economical fare

20.	The Scientific, Technical and Technological Matters programme coordinates the Secretariat's support to SBSTTA and is the principal interface at the Secretariat level with the Intergovernmental Forum on Forests (IFF) and other intergovernmental processes of a scientific and/or technical nature. It has two subsidiary programmes, for thematic areas and for cross-cutting issues, the former consisting four subprogrammes, and the latter five subprogrammes. Through these subprogrammes, the Scientific, Technical and Technological Matters programme undertakes work on thematic areas as well as other work on cross-cutting issues of a scientific, technical and technological nature. The budget includes an allocation for SBSTTA activities, including servicing of the meetings, and providing assistance for its activities and for travel of participants from least developed countries and the small island developing States.

Table 5

STAFFING REQUIREMENTS FOR THE SCIENTIFIC, TECHNICAL AND TECHNOLOGICAL MATTERS PROGRAMME FROM THE CORE BUDGET

1999 2000 A. Professional category and above D-1 1 1 P-5 2 2 P-4 8 8 P-3 3 3 P-2 1 1 Subtotal A 15 15 B. General service category 9 9 Subtotal B 9 9 TOTAL (A+B) 24 24

Table 6

RESOURCE REQUIREMENTS FOR THE SCIENTIFIC, TECHNICAL AND TECHNOLOGICAL MATTERS PROGRAMME FROM THE CORE BUDGET

BY OBJECT OF EXPENDITURE

(thousands of United States dollars)

1999 2000 A. Staff costs 1,838.2 1,930.1 B. SBSTTA activities 1 SBSTTA meetings 550.0 577.5 2 Ad hoc intersessional activities for SBSTTA 120.0 120.0 Bureau meetings 80.0 84.0 C. Consultants 330.0 397.5 D. Workshops 1 organizing meetings 470.0 470.0 2 workshop on the role of the private sector 605.0 E Travel 1 SBSTTA participants* 301.5 316.6 2 workshop on the role of the private sector* 316.6 3 Official missions of the SCBD 270.0 283.5 F. Temporary assistance and overtime 10.0 10.0 TOTAL 3,969.7 5,110.8 * Funds are provided for participants from least developed countries and small island developing States at the most economical fare

21.	The Implementation and Communication programme coordinates the Secretariat's support for the clearing-house mechanism, national reports and reviews, public education and information. It is also the principal interface at the Secretariat level with the Global Environment Facility (GEF) and other financial institutions. Through two subsidiary programmes, the implementation mechanism programme and the information and reports programme, it carries out the work of the Secretariat on promoting scientific and technical cooperation regarding the clearing-house mechanism, the financial of the Convention, the compilation, synthesis and publication of information relating to the implementation of the Convention by the Parties, the facilitation of exchange and dissemination of information, as well as the promotion of public awareness.

Table 7

STAFFING REQUIREMENTS FOR THE IMPLEMENTATION AND COMMUNICATION PROGRAMME FROM THE CORE BUDGET

1999 2000 A. Professional category and above D-1 1 1 P-5 2 2 P-4 4 4 P-3 5 5 P-2 1 1 Subtotal A 13 13 B. General service category 9 9 Subtotal B 9 9 TOTAL (A+B) 22 22

Table 8

RESOURCE REQUIREMENTS FOR THE IMPLEMENTATION AND COMMUNICATION PROGRAMME FROM THE CORE BUDGET

BY OBJECT OF EXPENDITURE

(thousands of United States dollars)

1999 2000 A. Staff costs 1,599.4 1,679.4 B. Consultants 125.0 86.5 Independent review of CHM pilot phase 40.0 C. Workshops CHM Advisory Committee meetings 15.0 15.0 other expert meetings 50.0 D. Travel Official missions of the SCBD 195.0 204.8 E. Global Biodiversity Outlook 250.0 250.0 F. Information materials, publication, etc. 100.0 50.0 G. Development of electronic tools 50.0 30.0 G. Library purchases and subscriptions 20.0 21.0 H. Temporary assistance and overtime 10.0 10.0 TOTAL 2,404.4 2,396.6

22.	The Biosafety programme is the principal interface at the Secretariat level with the follow-up process of the Biosafety Protocol, which may come to be called the Intergovernmental Committee on Biosafety Protocol, once it is adopted (presumably, in early 1999). It will assist the Parties to the Protocol with implementation of the Protocol.

Table 9

STAFFING REQUIREMENTS FOR THE BIOSAFETY PROGRAMME FROM THE CORE BUDGET

1999 2000 A. Professional category and above D-1 0 0 P-5 1 1 P-4 0 0 P-3 1 1 P-2 1 1 Subtotal A 3 3 B. General service category 2 2 Subtotal B 2 2 TOTAL (A+B) 5 5

Table 10

RESOURCE REQUIREMENTS FOR THE BIOSAFETY PROGRAMME FROM THE CORE BUDGET

BY OBJECT OF EXPENDITURE

(thousands of United States dollars)

1999 2000 A. Staff costs 349.1 366.6 B. Meetings BSWG-6 / Extraordinary COP 705.0 Intergovernmental Committee on the Biosafety Protocol 385.0 Bureau meetings 80.0 84.0 C. Travel travel of participants to the meetings* 335.0 331.7 Official missions of the SCBD 45.0 47.3 D. Temporary assistance and overtime 10.0 10.0 TOTAL 1,524.1 1,224.5 * Funds are provided for participants from least developed countries and small island developing States at the most economical fare.

23.	Support Service assists the Executive Secretary in planning and coordinating the Secretariat's work programme. In cooperation with UNEP, it provides fund management, administrative, general, conference services and computer network to the Secretariat.

Table 11

STAFFING REQUIREMENTS FOR THE SUPPORT SERVICE FROM THE CORE BUDGET

1999 2000 A. Professional category and above D-1 0 0 P-5 0 0 P-4 1 1 P-3 1 1 P-2 1 1 Subtotal A 3 3 B. General service category 9 9 Subtotal B 9 9 TOTAL (A+B) 12 12

Table 12

RESOURCE REQUIREMENTS FOR THE SUPPORT SERVICE FROM THE CORE BUDGET

BY OBJECT OF EXPENDITURE

(thousands of United States dollars)

1999 2000 A. Staff costs 560.9 589.0 B. Travel Official missions of the SCBD 90.0 94.5 C. Rent (including electricity and operational 416.8 644.1 cost) D. Communications 435.0 478.5 E. Rental and maintenance of equipment 55.0 60.0 F. Hospitality 50.0 50.0 G. Stationery and office supplies 200.0 200.0 H. Furniture and equipment 330.0 50.0 I. External printing 50.0 50.0 J. Training 50.0 50.0 K. Insurance 25.0 25.0 L. Temporary assistance and overtime 10.0 10.0 TOTAL 2,272.7 2,301.1

B.Summary

Table 13

SECRETARIAT-WIDE STAFFING REQUIREMENTS FROM THE CORE BUDGET

1999 2000 A. Professional category and above Executive Secretary 1 1 D-1 3 3 P-5 5 5 P-4 14 14 P-3 11 11 P-2 5 5 Subtotal A 39 39 B. General service category 33 33 Subtotal B 33 33 TOTAL (A+B) 72 72

Table 14

SECRETARIAT-WIDE RESOURCE REQUIREMENTS FROM THE CORE BUDGET

BY OBJECT OF EXPENDITURE

(thousands of United States dollars)

1999 2000 A. Staff costs 5,118.9 5,369.9 B. Conference servicing 2,645.0 3,027.0 C. Expert groups 605.0 655.0 D. Consultants 495.0 484.0 E. Travel 1 Participants to the Conferences 1,247.9 1,606.8 2 Official missions of the SCBD 732.0 768.6 F. Information materials, publication, printing, etc. 400.0 350.0 G. Supplies and materials 220.0 221.0 H. Acquisition of furniture and equipment 380.0 80.0 I. General operating expenses 515.0 563.5 J. Rental of office space 416.8 644.1 K. Hospitality 50.0 50.0 TOTAL 12,825.7 13,820.0

Annex I

SCALE OF CONTRIBUTION TO THE TRUST FUND

FOR THE CONVENTION ON BIOLOGICAL DIVERSITY FOR 1999 AND 2000

CONVENTION ON BIOLOGICAL DIVERSITY Scale with 25% Scale with 25% UN scale of ceiling, no LDC Contributions UN scale of ceiling, no LDC Contributions assessments paying more than per assessments paying more than as per 1999 0.01 per cent 1 January 1999 2000 0.01 per cent 1 January 2000 Member Country (per cent) (per cent) US$ (per cent) (per cent) US$ Albania 0.003 0.004 529 0.003 0.004 573 Algeria 0.094 0.123 16,574 0.094 0.123 17,953 Antigua and Barbuda 0.002 0.003 353 0.002 0.003 382 Argentina 1.024 1.338 180,556 1.024 1.338 195,574 Armenia 0.011 0.014 1,940 0.011 0.014 2,101 Australia 1.482 1.937 261,312 1.482 1.936 283,047 Austria 0.941 1.230 165,921 0.941 1.230 179,722 Bahamas 0.015 0.020 2,645 0.015 0.020 2,865 Bahrain 0.017 0.022 2,998 0.017 0.022 3,247 Bangladesh 0.010 0.013 1,763 0.010 0.013 1,910 Barbados 0.008 0.010 1,411 0.008 0.010 1,528 Belarus 0.082 0.107 14,459 0.082 0.107 15,661 Belgium 1.103 1.441 194,485 1.103 1.441 210,662 Belize 0.001 0.001 176 0.001 0.001 191 Benin 0.002 0.003 353 0.002 0.003 382 Bhutan 0.001 0.001 176 0.001 0.001 191 Bolivia 0.007 0.009 1,234 0.007 0.009 1,337 Botswana 0.010 0.013 1,763 0.010 0.013 1,910 Brazil 1.470 1.921 259,196 1.470 1.921 280,755 Bulgaria 0.019 0.025 3,350 0.019 0.025 3,629 Burkina Faso 0.002 0.003 353 0.002 0.003 382 Burundi 0.001 0.001 176 0.001 0.001 191 Cambodia 0.001 0.001 176 0.001 0.001 191 Cameroon 0.013 0.017 2,292 0.013 0.017 2,483 Canada 2.754 3.599 485,596 2.754 3.599 525,987 Cape Verde 0.002 0.003 353 0.002 0.003 382 Central African Republic 0.001 0.001 176 0.001 0.001 191 Chad 0.001 0.001 176 0.001 0.001 191 Chile 0.131 0.171 23,098 0.131 0.171 25,020 China 0.973 1.271 171,563 0.973 1.271 185,833 Colombia 0.109 0.142 19,219 0.109 0.142 20,818 Comoros 0.001 0.001 176 0.001 0.001 191 Congo 0.003 0.004 529 0.003 0.004 573 Cook Islands 0.001 0.001 176 0.001 0.001 191 Costa Rica 0.016 0.021 2,821 0.016 0.021 3,056 Cote d'Ivoire 0.009 0.012 1,587 0.009 0.012 1,719 Croatia 0.036 0.047 6,348 0.036 0.047 6,876 Cuba 0.026 0.034 4,584 0.026 0.034 4,966 Cyprus 0.034 0.044 5,995 0.034 0.044 6,494 Czech Republic 0.121 0.158 21,335 0.121 0.158 23,110 Democratic People's Republic of Korea 0.019 0.025 3,350 0.019 0.025 3,629 Democratic Republic of the Congo 0.007 0.009 1,234 0.007 0.009 1,337 Denmark 0.691 0.903 121,840 0.691 0.903 131,974 Djibouti 0.001 0.001 176 0.001 0.001 191 Dominica 0.001 0.001 176 0.001 0.001 191 Dominican Republic 0.015 0.020 2,645 0.015 0.020 2,865 Ecuador 0.020 0.026 3,526 0.020 0.026 3,820 Egypt 0.065 0.085 11,461 0.065 0.085 12,414 El Salvador 0.012 0.016 2,116 0.012 0.016 2,292 Equatorial Guinea 0.001 0.001 176 0.001 0.001 191 Eritrea 0.001 0.001 176 0.001 0.001 191 Estonia 0.015 0.020 2,645 0.015 0.020 2,865 Ethiopia 0.006 0.008 1,058 0.006 0.008 1,146 European Community 2.500 3.267 440,809 2.500 3.267 477,475 Fiji 0.004 0.005 705 0.004 0.005 764 Finland 0.542 0.708 95,567 0.542 0.708 103,517 France 6.540 8.546 1,153,157 6.540 8.546 1,249,075 Gabon 0.015 0.020 2,645 0.015 0.020 2,865 Gambia 0.001 0.001 176 0.001 0.001 191 Georgia 0.019 0.025 3,350 0.019 0.025 3,629 Germany 9.808 12.817 1,729,384 9.808 12.816 1,873,231 Ghana 0.007 0.009 1,234 0.007 0.009 1,337 Greece 0.351 0.459 61,890 0.351 0.459 67,038 Grenada 0.001 0.001 176 0.001 0.001 191 Guatemala 0.018 0.024 3,174 0.018 0.024 3,438 Guinea 0.003 0.004 529 0.003 0.004 573 Guinea-Bissau 0.001 0.001 176 0.001 0.001 191 Guyana 0.001 0.001 176 0.001 0.001 191 Haiti 0.002 0.003 353 0.002 0.003 382 Honduras 0.003 0.004 529 0.003 0.004 573 Hungary 0.120 0.157 21,159 0.120 0.157 22,919 Iceland 0.032 0.042 5,642 0.032 0.042 6,112 India 0.299 0.391 52,721 0.299 0.391 57,106 Indonesia 0.184 0.240 32,444 0.184 0.240 35,142 Iran (Islamic Republic of) 0.193 0.252 34,030 0.193 0.252 36,861 Ireland 0.224 0.293 39,497 0.224 0.293 42,782 Israel 0.345 0.451 60,832 0.345 0.451 65,892 Italy 5.432 7.098 957,791 5.437 7.104 1,038,413 Jamaica 0.006 0.008 1,058 0.006 0.008 1,146 Japan 19.984 25.000 3,373,250 19.984 25.000 3,654,150 Jordan 0.006 0.008 1,058 0.006 0.008 1,146 Kazakhstan 0.066 0.086 11,637 0.066 0.086 12,605 Kenya 0.007 0.009 1,234 0.007 0.009 1,337 Kiribati 0.001 0.001 176 0.001 0.001 191 Kyrgyzstan 0.008 0.010 1,411 0.008 0.010 1,528 Lao People's Democratic Republic 0.001 0.001 176 0.001 0.001 191 Latvia 0.024 0.031 4,232 0.024 0.031 4,584 Lebanon 0.016 0.021 2,821 0.016 0.021 3,056 Lesotho 0.002 0.003 353 0.002 0.003 382 Liechtenstein 0.006 0.008 1,058 0.006 0.008 1,146 Lithuania 0.022 0.029 3,879 0.022 0.029 4,202 Luxembourg 0.068 0.089 11,990 0.068 0.089 12,987 Madagascar 0.003 0.004 529 0.003 0.004 573 Malawi 0.002 0.003 353 0.002 0.003 382 Malaysia 0.180 0.235 31,738 0.180 0.235 34,378 Maldives 0.001 0.001 176 0.001 0.001 191 Mali 0.002 0.003 353 0.002 0.003 382 Marshall Islands 0.001 0.001 176 0.001 0.001 191 Mauritania 0.001 0.001 176 0.001 0.001 191 Mauritius 0.009 0.012 1,587 0.009 0.012 1,719 Mexico 0.980 1.281 172,797 0.980 1.281 187,170 Micronesia (Federated States of ) 0.001 0.001 176 0.001 0.001 191 Monaco 0.004 0.005 705 0.004 0.005 764 Mongolia 0.002 0.003 353 0.002 0.003 382 Morocco 0.041 0.054 7,229 0.041 0.054 7,831 Mozambique 0.001 0.001 176 0.001 0.001 191 Myanmar 0.008 0.010 1,411 0.008 0.010 1,528 Namibia 0.007 0.009 1,234 0.007 0.009 1,337 Nauru 0.001 0.001 176 0.001 0.001 191 Nepal 0.004 0.005 705 0.004 0.005 764 Netherlands 1.631 2.131 287,584 1.631 2.131 311,505 New Zealand 0.221 0.289 38,968 0.221 0.289 42,209 Nicaragua 0.001 0.001 176 0.001 0.001 191 Niue 0.001 0.001 176 0.001 0.001 191 Niger 0.002 0.003 353 0.002 0.003 382 Nigeria 0.040 0.052 7,053 0.040 0.052 7,640 Norway 0.610 0.797 107,557 0.610 0.797 116,504 Oman 0.051 0.067 8,993 0.051 0.067 9,740 Pakistan 0.059 0.077 10,403 0.059 0.077 11,268 Panama 0.013 0.017 2,292 0.013 0.017 2,483 Papua New Guinea 0.007 0.009 1,234 0.007 0.009 1,337 Paraguay 0.014 0.018 2,469 0.014 0.018 2,674 Peru 0.095 0.124 16,751 0.095 0.124 18,144 Philippines 0.080 0.105 14,106 0.080 0.105 15,279 Poland 0.207 0.271 36,499 0.207 0.270 39,535 Portugal 0.417 0.545 73,527 0.417 0.545 79,643 Qatar 0.033 0.043 5,819 0.033 0.043 6,303 Republic of Korea 0.994 1.299 175,266 0.994 1.299 189,844 Republic of Moldova 0.018 0.024 3,174 0.018 0.024 3,438 Romania 0.067 0.088 11,814 0.067 0.088 12,796 Russian Federation 1.487 1.943 262,193 1.487 1.943 284,002 Rwanda 0.001 0.001 176 0.001 0.001 191 Saint Kitts and Nevis 0.001 0.001 176 0.001 0.001 191 Saint Lucia 0.001 0.001 176 0.001 0.001 191 Saint Vincent and the Grenadines 0.001 0.001 176 0.001 0.001 191 Samoa 0.001 0.001 176 0.001 0.001 191 San Marino 0.002 0.003 353 0.002 0.003 382 Senegal 0.006 0.008 1,058 0.006 0.008 1,146 Seychelles 0.002 0.003 353 0.002 0.003 382 Sierra Leone 0.001 0.001 176 0.001 0.001 191 Singapore 0.176 0.230 31,033 0.176 0.230 33,614 Slovakia 0.039 0.051 6,877 0.039 0.051 7,449 Slovenia 0.061 0.080 10,756 0.061 0.080 11,650 Solomon Islands 0.001 0.001 176 0.001 0.001 191 South Africa 0.366 0.478 64,534 0.366 0.478 69,902 Spain 2.589 3.383 456,502 2.589 3.383 494,473 Sri Lanka 0.012 0.016 2,116 0.012 0.016 2,292 Sudan 0.007 0.009 1,234 0.007 0.009 1,337 Suriname 0.004 0.005 705 0.004 0.005 764 Swaziland 0.002 0.003 353 0.002 0.003 382 Sweden 1.084 1.417 191,135 1.084 1.416 207,033 Switzerland 1.215 1.588 214,233 1.215 1.588 232,053 Syrian Arab Republic 0.064 0.084 11,285 0.064 0.084 12,223 Tajikistan 0.005 0.007 882 0.005 0.007 955 The former Yugoslav Republic of Macedonia 0.004 0.005 705 0.004 0.005 764 Togo 0.001 0.001 176 0.001 0.001 191 Trinidad and Tobago 0.017 0.022 2,998 0.017 0.022 3,247 Tunisia 0.028 0.037 4,937 0.028 0.037 5,348 Turkey 0.440 0.575 77,582 0.440 0.575 84,036 Turkmenistan 0.008 0.010 1,411 0.008 0.010 1,528 Uganda 0.004 0.005 705 0.004 0.005 764 Ukraine 0.302 0.395 53,250 0.302 0.395 57,679 United Kingdom of Great Britain and Northern Ireland 5.090 6.652 897,488 5.090 6.651 972,140 United Republic of Tanzania 0.003 0.004 529 0.003 0.004 573 Uruguay 0.048 0.063 8,464 0.048 0.063 9,168 Uzbekistan 0.037 0.048 6,524 0.037 0.048 7,067 Vanuatu 0.001 0.001 176 0.001 0.001 191 Venezuela 0.176 0.230 31,033 0.176 0.230 33,614 Viet Nam 0.007 0.009 1,234 0.007 0.009 1,337 Yemen 0.010 0.013 1,763 0.010 0.013 1,910 Zambia 0.002 0.003 353 0.002 0.003 382 Zimbabwe 0.009 0.012 1,587 0.009 0.012 1,719 TOTAL 77.377 100.000 13,493,000 77.382 100.000 14,616,600

Annex II

SPECIAL VOLUNTARY TRUST FUND FOR FACILITATING PARTICIPATION OF DEVELOPING COUNTRY PARTIES IN THE CONVENTION PROCESS

1.	This provision is proposed, in accordance with Part C of the budget of the Trust Fund for the Convention on Biological Diversity for the biennium 1997-1998, as contained in decision III/24, adopted at the third meeting of the Conference of the Parties. Since the provision for the least developed country and small island developing State Parties are already contained in the core budget for the biennium 1999-2000, this Special Voluntary Trust Fund is designed to receive voluntary contributions to support participation in sessions of the Convention bodies by representatives of developing country Parties, other than least developed countries and small island developing States, and of Parties with economies in transition.

2.	The estimated resources needed for this fund to ensure provision of support to all eligible Parties at all sessions are provided in table 15 below.

Table 15

RESOURCES REQUIRED FOR THE TRUST FUND FOR

PARTICIPATION IN THE CONVENTION ON BIOLOGICAL DIVERSITY PROCESS

(thousands of United States dollars)

1999 2000 Support for eligible Parties to participate in two-week session of the COP 385.0 423.5 Support for eligible Parties to participate in 3-day session of the COP regional meetings 253.8 279.1 Support for eligible Parties to participate in one-week session of the subsidiary bodies 315.0 1,039.5 Support for eligible Parties to participate 350.0 in 7-day session of the 6th BSWG/Extraordinary COP Subtotal 1,303.8 1,742.1 Programme support cost 169.5 226.5 TOTAL 1,473.2 1,968.6

Annex III

PROPOSED BUDGET OF THE CONVENTION ON BIOLOGICAL DIVERSITY FOR THE BIENNIUM 1999-2000 COMPARED WITH THE BUDGET APPROVED BY THE CONFERENCE OF THE PARTIES FOR THE BIENNIUM 1997-1998

1.	Budget approved for the biennium 1997-1998

A

B

C

D

E

F

G

BY1

assessed BY assessed BZ2/BE3 voluntary BZ/BE voluntary Total 1997-1998 P posts approved GS posts approved COP3 1997 1998 1997 1998 Executive Direction and Management staff costs 385.3 404.9 0.0 0.0 790.2 4 2 COP meetings 60.0 1,000.0 0.0 0.0 1,060.0 COP bureau 0.0 0.0 75.0 75.0 150.0 liaison functions 0.0 0.0 150.0 200.0 350.0 travel of participants COP 0.0 0.0 0.0 400.0 400.0 travel of participants reg. mtgs 0.0 0.0 0.0 250.0 250.0 travel on official business 130.0 120.0 0.0 0.0 250.0 temporary assistance/overtime 10.0 10.0 0.0 0.0 20.0 SUB-TOTAL 585.3 1,534.9 225.0 925.0 3,270.2 4 2 Scientific, Technical and Technological Matters staff costs 322.4 447.8 104.3 0.0 874.5 4 4 sbstta meetings 620.0 120.0 0.0 0.0 740.0 indigenous knowledge mtg 350.0 0.0 0.0 0.0 350.0 ad hoc intersessional 0.0 0.0 0.0 0.0 0.0 bureau meetings 0.0 0.0 75.0 50.0 125.0 consultants 150.0 200.0 0.0 0.0 350.0 workshops 0.0 0.0 0.0 0.0 0.0 private sector workshop 0.0 0.0 0.0 0.0 0.0 travel of participants to sbstta 0.0 0.0 338.4 0.0 338.4 travel of participants to w/hop 0.0 0.0 338.4 0.0 338.4 travel on official business 125.0 125.0 0.0 0.0 250.0 temporary assistance/overtime 30.0 30.0 0.0 0.0 60.0 miscellaneous 0.0 0.0 20.6 0.0 20.6 SUB-TOTAL 1,597.4 922.8 876.7 50.0 3,446.9 4 4 Implementation and Communication staff 823.0 864.2 0.0 0.0 1,687.2 10 5 consultants 150.0 200.0 0.0 0.0 350.0 review of CHM 0.0 0.0 0.0 0.0 0.0 review of financial mechanism 150.0 0.0 0.0 0.0 150.0 CHM advisory committee 150.0 0.0 0.0 0.0 150.0 CHM workshops 0.0 0.0 0.0 158.0 158.0 expert meetings 80.0 0.0 0.0 0.0 80.0 CHM activities 0.0 0.0 50.0 50.0 100.0 travel of participants 0.0 0.0 200.0 200.0 400.0 travel on official business 125.0 125.0 0.0 0.0 250.0 Global Biodiversity Outlook 80.0 250.0 0.0 0.0 330.0 Information materials 150.0 150.0 0.0 0.0 300.0 electronic tools 0.0 0.0 0.0 0.0 0.0 Library purchases 80.0 80.0 0.0 0.0 160.0 temporary assistance/overtime 30.0 30.0 0.0 0.0 60.0 SUB-TOTAL 1,818.0 1,699.2 250.0 408.0 4,175.2 10 5 Biosafety staff costs 186.1 199.6 0.0 0.0 385.7 2 2 ad hoc working group 700.0 700.0 0.0 0.0 1,400.0 BSW6/COP meeting 0.0 0.0 0.0 0.0 0.0 IGC Protocol meeting 0.0 0.0 0.0 0.0 0.0 bureau meetings 0.0 0.0 75.0 50.0 125.0 participants travel 0.0 0.0 676.7 676.7 1,353.4 travel on official business 50.0 50.0 0.0 0.0 100.0 temporary assistance/overtime 30.0 30.0 0.0 0.0 60.0 SUB-TOTAL 966.1 979.6 751.7 726.7 3,424.1 2 2 Support Service staff costs 219.4 230.4 0.0 0.0 449.8 2 5 travel on official business 40.0 40.0 0.0 0.0 80.0 rent 60.0 60.0 0.0 0.0 120.0 communications 300.0 300.0 0.0 0.0 600.0 rental and maintenance of equipment 0.0 0.0 0.0 0.0 0.0 hospitality 50.0 50.0 0.0 0.0 100.0 stationery and office supplies 70.0 70.0 0.0 0.0 140.0 furniture and equipment 50.0 50.0 0.0 0.0 100.0 external printing 0.0 0.0 0.0 0.0 0.0 training 0.0 0.0 0.0 0.0 0.0 insurance 20.0 20.0 0.0 0.0 40.0 temporary assistance/overtime 30.0 30.0 0.0 0.0 60.0 SUB-TOTAL 839.4 850.4 0.0 0.0 1,689.8 2 5 TOTAL 5,806.2 5,986.9 2,103.4 2,109.7 16,006.2 22 18 Programme Support Costs 754.8 778.3 273.4 274.3 2,080.8 TOTAL INCL. SUPPORT COSTS 6,561.0 6,765.2 2,376.8 2,384.0 18,087.0 Host Government contribution 1,000.0 1,000.0 2,000.0 savings from previous years 300 1000 Net total 5,261.0 4,765.2 2,376.8 2,384.0 14,787.0

2.	Proposed budget for the biennium 1999-2000

H I J K L M N O

BY assessed BY assessed Total 1999-2000 Increase in per cents P Posts proposed GS posts proposed Number of new P posts Number of new GS posts COP4 1999 2000 E vs. H L-F M-G Executive Direction and Management staff costs 671.3 704.9 1,376.2 74% 5 4 1 2 COP meetings 1,150.0 1,207.5 2,357.5 122% COP bureau 80.0 84.0 164.0 9% liaison functions 0.0 0.0 0.0 -100% travel of participants COP 368.5 386.9 755.4 89% travel of participants reg. mtgs 242.9 255.0 497.9 99% travel on official business 132.0 138.6 270.6 8% temporary assistance/overtime 10.0 10.0 20.0 0% SUB-TOTAL 2,654.7 2,787.0 5,441.7 66% 5 4 1 2 Scientific, Technical and Technological Matters staff costs 1,838.2 1,930.1 3,768.3 331% 15 9 11 5 sbstta meetings 550.0 577.5 1,127.5 52% indigenous knowledge mtg 0.0 0.0 0.0 -100% ad hoc intersessional 120.0 120.0 240.0 new bureau meetings 80.0 84.0 164.0 31% consultants 330.0 397.5 727.5 108% workshops 470.0 470.0 940.0 new private sector workshop 0.0 605.0 605.0 new travel of participants to sbstta 301.5 316.6 618.1 83% travel of participants to w/hop 0.0 316.6 316.6 -6% travel on official business 270.0 283.5 553.5 121% temporary assistance/overtime 10.0 10.0 20.0 -67% miscellaneous 0.0 0.0 0.0 -100% SUB-TOTAL 3,969.7 5,110.8 9,080.5 163% 15 9 11 5 Implementation and Communication staff 1,599.4 1,679.4 3,278.8 94% 13 9 3 4 consultants 125.0 86.5 211.5 -40% review of CHM 40.0 0.0 40.0 new review of financial mechanism 0.0 0.0 0.0 -100% CHM advisory committee 15.0 15.0 30.0 -80% CHM workshops 0.0 0.0 0.0 -100% expert meetings 0.0 50.0 50.0 -38% CHM activities 0.0 0.0 0.0 -100% travel of participants 0.0 0.0 0.0 -100% travel on official business 195.0 204.8 399.8 60% Global Biodiversity Outlook 250.0 250.0 500.0 52% Information materials 100.0 50.0 150.0 -50% electronic tools 50.0 30.0 80.0 new Library purchases 20.0 21.0 41.0 -74% temporary assistance/overtime 10.0 10.0 20.0 -67% SUB-TOTAL 2,404.4 2,396.6 4,801.0 15% 13 9 3 4 Biosafety staff costs 349.1 366.5 715.6 86% 3 2 1 0 ad hoc working group 0.0 0.0 0.0 -100% BSW6/COP meeting 705.0 0.0 705.0 new IGC Protocol meeting 0.0 385.0 385.0 new bureau meetings 80.0 84.0 164.0 31% participants travel 335.0 331.7 666.7 -51% travel on official business 45.0 47.3 92.3 -8% temporary assistance/overtime 10.0 10.0 20.0 -67% SUB-TOTAL 1,524.1 1,224.5 2,748.6 -20% 3 2 1 0 Support Service staff costs 560.9 589.0 1,149.9 156% 3 9 1 4 travel on official business 90.0 94.5 184.5 131% rent 416.8 644.1 1,060.9 784% communications 435.0 478.5 913.5 52% rental and maintenance of equipment 55.0 60.0 115.0 new hospitality 50.0 50.0 100.0 0% stationery and office supplies 200.0 200.0 400.0 186% furniture and equipment 330.0 50.0 380.0 280% external printing 50.0 50.0 100.0 new training 50.0 50.0 100.0 new insurance 25.0 25.0 50.0 25% temporary assistance/overtime 10.0 10.0 20.0 -67% SUB-TOTAL 2,272.7 2,301.1 4,573.8 171% 3 9 1 4 TOTAL 12,825.6 13,820.0 26,645.6 66% 39 33 17 15 Programme Support Costs 1,667.3 1,796.6 3,463.9 66% 14,492.9 15,616.5 30,109.5 66% Host Government contribution 1,000.0 1,000.0 2,000.0 savings from previous years* 13,492.9 14,616.5 28,109.5 * to be confirmed as soon as 1997 official audited accounts are available

Notes:

1.	BY is a code given for special account for the Core Administrative Budget of the CBD (General Trust Fund for the CBD).

2.	BZ is a code given for special fund for voluntary contributions to facilitate the participation of Parties in the CBD process (General Trust Fund for voluntary contributions to facilitate the participation of Parties in the process of the CBD).

3.	BE is a code given for special fund for additional voluntary contributions to the core budget for approved activities under the CBD (General Trust Fund for additional voluntary contributions in support of approved activities under the CBD).

Annex IV

SUMMARY OF RESOURCE ESTIMATES FOR THE BIENNIUM 1999-2000

Table 16

SUMMARY OF RESOURCE ESTIMATES FOR THE TRUST FUND FOR

THE BIENNIUM 1999-2000

BY PROPOSED SOURCE OF FUNDING

(thousands of United States dollars)

Proposed source of funding 1999 2000 Core Budget: proposed budget 13,493.0 14,616.6 Special Voluntary Trust Fund for participation in CBD process 1,473.2 1,968.6 Contingency for Biosafety Protocol 300.0 300.0 TOTAL 15,266.2 16,885.2

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