16. Promotional Materials
16.1 Dedicated web site
In keeping with efforts to minimize the negative environmental impact of the meeting, a web site will be set for the promotional materials. Participants wishing to have their materials posted online are encouraged to send them, with a brief description, including the full name and coordinates of their government or organization, to the Secretariat to the attention of:
Mr. David Ainsworth
Secretariat of the Convention on Biological Diversity
World Trade Centre
413 St. Jacques Street, Suite 800
Montreal, Quebec, Canada H2Y IN9
Telephone: +1 514 288 2220
Fax: +1 514 288 6588
16.2 Display tables
Display tables will be made available within the meeting venue for the display of promotional materials and publications. Display tables are on a first come, first served basis.
16.3 Customs and storage
Participants wishing to make available their promotional material to delegates attending COP-9 meeting should contact prior to sending their shipments
the Organization Office, using the coordinates provided below under heading 19, with a copy
, for information purposes, to the CBD Administrative Officer, Mr. Victor Ogbuneke (firstname.lastname@example.org).
Telephone: +49 (0) 228 99 305 4410
Fax: +49 (0) 228 99 305 4419
16.4 Shipments of promotional materials to the meeting venue
All shipments must be
- Addressed to:
Maritim Hotel Bonn
53175 Bonn, Germany
Telephone +49 (0) 228 8108-0
Fax +49 (0) 228 8108-811
- Previously communicated to the Organization Office, indicating the expected date of arrival in Bonn, the airway bill number and the number of boxes sent.
- Arranged so as to arrive in Bonn between 2 May and 9 May 2008 to ensure timely customs clearance and delivery to the meeting venue;
- Arranged on a door-to-door basis, as the recipient cannot deal with customs clearance and handling of the shipments;
- Identified with the title of the meeting (e.g. COP/MOP-4 and/or COP-9).
Boxes must be numbered in “1 of XX format”. When possible, a copy of the publication should be affixed to the exterior of each box.
16.5 Collection of shipments at the meeting venue
Shipments may be collected from the underground car park of the Maritim Hotel upon presentation of official shipping documents. Please check at the on site Help Desk upon arrival.