Subject to the exigencies of the meeting, it will only be possible to organize a limited number of side-events on the following dates:
- On 3, 4 and 5 April, evenings only (6:15 to 7:45 p.m.);
- On 6 and 7 April, lunch hour (1:15 to 2:45 p.m.) and evenings (6:15 to 7:45 p.m.).
Requests for side-events should be made using the online
system available on the Secretariat’s web site at: http://www.cbd.int/register/side-events/manage.aspx?mtg=ABSWG-07
. Requests will be processed on a first come, first-served basis. The deadline for the receipt of requests is 20 March 2009
. Requests received after the deadline will not be considered.
Processed side-event requests (and up-to-date calendar) can be viewed on the Secretariat’s web site at: http://www.cbd.int/register/side-events/list.aspx?mtg=ABSWG-07
, prior to and during the meeting.
Organizers of side-events whose requests cannot be accommodated, due to meeting room constraints, are encouraged to consider combining their events with other relevant scheduled side-events, which can be viewed at the link provided above.
Subject to availability of rooms and provided that side-event requests are received before the set deadline of 20 March 2009
, meeting rooms, equipped with LCD projectors and laptops, for PowerPoint presentations, are provided at no cost
to the side-events organizers. However, there may be a cost to the organizers when an event is scheduled in a room that does not already contain the required equipment. Should this be the case, organizers will be notified accordingly. It should be noted that side-events may be rescheduled
in the interests of official sessions of the meeting. Should such a situation occur, it is the responsibility of side-events organizers to advise the caterer accordingly.
A dedicated binder on side-events will be made available within the meeting venue. Please consult it upon arrival to schedule technical tests.
Organizers of side-events wishing to enquire/arrange catering for their events should directly
contact the UNESCO caterer namely, Mr. Jean Christophe Thoury with a copy
to Mr. Lionel Di Rico whose telephones, faxes and emails are as follows:
Mr. Jean-Christophe Thoury
Telephone: +33 (0) 1 4568 1597
Fax: +33 (0)1 4568 5861
Mr. Lionel Di Rico
Telephone: +33 (0) 1-4568-1599
Fax: +33 (0)1-4568-5861
It should be noted that food and drinks are not allowed in the meeting rooms
Side-event organizers without internet access or experiencing difficulties using the online system mentioned above, can complete and address the attached form, annex C
by fax: +1-514-288-6588 or by email as a pdf attachment to firstname.lastname@example.org.