Information note for participants

 

Please note that the “Information Note for Participants” for the WG2020-5,  COP-15, CP-MOP-10 and NP-MOP-4 meetings is available below.  

Please check this web page regularly for updates (updated 3 December 2022)


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Registration Counter (badge issuance) Operating Hours and Procedures.

 The COP-15 Registration counter is located at the “Caisse de Dépôt et Placements du Québec” building directly facing the Palais des Congrès.  Participants will access the entrance located at 1000 Place Jean-Paul Riopelle as the main entrance to the registration counter (badge issuance) and exiting from the 1000 Jean Paul Riopelle doors.

 Delegates will be required to show their Priority Pass, proof of vaccination,  Photo-ID and take a COVID test at the entrance and are urged to please have them ready.

 We encourage delegates to obtain their conference badge/register prior to the morning of 7 December to reduce the lineups on the day of the official opening. 

Please note the operating hours of the registration counter listed below:

 

Date

Opening

Closing 

29-Nov

10:00

20:00

30-Nov

10:00

20:00

01-Dec

10:00

18:00

02-Dec

08:00

18:00

03-Dec

08:00

18:00

04-Dec

08:00

18:00

05-Dec

08:00

20:00

06-Dec

08:00

20:00

07-Dec

08:00

20:00

08-Dec

08:00

20:00

09-Dec

08:00

18:00

10-Dec

08:00

20:00

11-Dec

08:00

18:00

12-Dec

08:00

18:00

13-Dec

08:00

18:00

14-Dec

08:00

20:00

15-Dec

08:00

20:00

16-Dec

08:00

20:00

17-Dec

08:00

18:00

18-Dec

08:00

18:00

19-Dec

08:00

14:00

 

Once conference badge is obtained, participants can proceed to the venue.

Palais des Congrès de Montréal  

Convention and Exhibition Centre

1001 Place Jean Paul Riopelle (main entrance)

Montréal, Québec 

Canada H2Z 2B3

Web page: https://congresmtl.com/ 

Daily access to the venue of the Meetings is subject to the presentation of a valid conference badge and a negative COVID test daily.  All participants will be provided with self-administered COVID test kits and face masks for the duration of the meetings. Badges with photographs will be issued at the Registration area located at the main entrance upon the presentation of a valid passport or a government-issued identification card with a photograph, Priority Pass along with a copy of the letter of nomination or credential referred to in the “Registration” section.  Registration will start on 1 December and continue until 19 December 2022. 

Information regarding the Registration operating hours will be posted in due course.

For security reasons, the display of conference badges is mandatory at all times to gain access to the venue and meeting rooms.  Any loss of a conference badge should be reported immediately to the staff at the registration counter.

Venue access COVID vaccine Certificate (fully vaccinated):
Below is the list of the accepted vaccinations to enter the venue. 

If your vaccines are not on this list, please contact the secretariat:  secretariat@cbd.int to request an exemption.   
Please add in the subject line:  ‘COVID vaccine exemption request’

Fully vaccinated in line with requirements is as follows: 

To qualify as fully vaccinated , you must have received, at least 14 calendar days by the day you travel:
•       at least 2 doses of an accepted vaccine (listed below) 
•       or a mix of 2 accepted vaccines
•       or at least 1 dose of the Janssen/Johnson & Johnson vaccine

Vaccines accepted:
•     Abdala
•     AstraZeneca/COVISHIELD (ChAdOx1-S, Vaxzevria, AZD1222)
•     Bharat Biotech (Covaxin, BBV152 A, B, C)
•     Janssen/Johnson & Johnson
•     Medicago Covifenz
•     Moderna (Spikevax, mRNA-1273) including for children aged 6 months to 11 years
•     Novavax (NVX-COV2373, Nuvaxovid, Covovax)
•     Pfizer-BioNTech (Comirnaty, tozinameran, BNT162b2) including children aged 5 to 11 years
•     Sinopharm BIBP (BBIBP-CorV)
•     Sinovac (CoronaVac, PiCoVacc)
•     Sputnik

A doctor’s certificate with proof of recovery from COVID within the last 180 days will be valid for entry.

The venue of COP-15 will be accessible for participants with reduced mobility* needs.  All registered participants with reduced mobility needs requiring transportation or other services are kindly requested to contact the Secretariat (secretariat@cbd.int).  Participants requiring 

Please provide the following information: 

  • Subject line of e-mail:  Accessibility needs
  • Flight details: flight number, date and time of arrival (as applicable) 
  • Flight details: flight number, date and time of departure (as applicable)
  • Hotel name
  • Requirements

*Reduced mobility assistance for participants whose mobility is limited for the purposes of using a means of transportation or access at the venue due to any physical (sensory or movement, permanent or temporary) or to any other cause requiring special attention and adaptation to his/her needs of the services that are available.

A dedicated online booking service has been made available for the COP-15 Meetings (used here to refer to Part II of COP-15, CP‑MOP-10 and NP-MOP-4 participants including meetings on the margins of the 2020 UN Biodiversity Conference as well as the Fifth meeting of the Open-ended Working Group on the Post-2020 Global Biodiversity Framework (WG2020-5) 

Special negotiated rates for blocks of hotel rooms have been secured for these Meetings.  The system offers a wide variety of rooms for all budget needs.  These special rates can only be reserved through the dedicated COP-15 online booking system which will be operational as of 15 August 2022 accessible at: 

Hotel reservation link  - Groupe Voyages Québec:

http://cop15.gvq.ca

The accommodation system will collect arrival and departure information from all participants using the system in order to facilitate the provision of transportation from the airport upon arrival in Montreal.  We strongly encourage participants to use the system and to complete their arrival and departure information.

Please note that the block booking criteria outlined below is intended to facilitate large delegations to book their stay in the same hotel: 

  • First week (15-21 August 2022) – for delegations of 40 people or more
  • Second week (22-28 August 2022) – for delegations of 10 people or more
  • Third week (29 August 2022) and onwards – for delegations of 9 people or less

NOTE: a 25% deposit will be taken on your credit card at booking. A member of our team will contact you to make the final payment at 10 days from your arrival. After your booking with deposit, an invoice will be sent to you within 2 business days. If you have any questions contact: cop15reservations@gvq.ca

NOTE: un dépôt de 25% sera pris sur votre carte de crédit lors de la réservation. Un membre de l’équipe communiquera avec vous pour effectuer le paiement final à 10 jours de votre arrivée. Lors de vote réservation avec paiement, une facture vous sera acheminée dans les 2 jours ouvrables. Pour toutes questions contacter: cop15reservations@gvq.ca
 

A welcome desk for COP participants is located in the arrivals hall of the Montreal Pierre Elliot Trudeau airport. 

The Government of Canada will be providing delegates with a public transportation “STM pass” that is valid until 21 December.  This STM pass is valid for the airport shuttle bus number 747 and all public transportation busses and Metro on the island of Montreal.

COP-15 Participants have received a QR code that they activate at the airport, upon exiting the Customs area, the QR code allows participants to obtain free public transportation pass from two dedicated machines with signage indicating their locations.  

If participants have not activated their QR codes at the airport, the STM pass can be picked up at the Tourisme Montréal kiosk located on the ground floor at the Palais des Congres.  

Several automated teller machines (ATMs) are available at the conference venue as well as several banks are located near the venue.

In order to enhance relations between representatives of major groups and other stakeholders and the CBD Secretariat, the following focal points have been designated for Part II of the COP 15, CP-MOP-10 and NP-MOP-4 meetings:

  • Focal point of contact for Business 
    Ms. Bianca Brasil
    Programme Management Officer, Business Engagement
    Secretariat of the Convention on Biological Diversity
    World Trade Centre
    413 St. Jacques Street, Suite 800
    Montreal, Quebec,
    H2Y 1N9 Canada
    Tel.: +1-514-764-6366
    Fax: +1-514-288-6588
    E-mail: bianca.lisboadacamarabrasil@un.org

 

  • Focal point of contact for Cities and Local Authorities 
    Mr. Oliver Hillel
    Programme Officer, Mainstreaming and subnational and local implementation 
    Secretariat of the Convention on Biological Diversity
    World Trade Centre
    413 St. Jacques Street, Suite 800
    Montreal, Quebec,
    H2Y 1N9 Canada
    Tel.: +1-514-287-7009
    Fax: +1-514-288-6588
    E-mail: oliver.hillel@un.org

  

  • Focal point for Credentials 
    Mr. Worku Damena Yifru
    Senior Legal Officer
    Head, Legal and Intergovernmental Affairs Unit
    Secretariat of the Convention on Biological Diversity
    World Trade Centre
    413 St. Jacques Street, Suite 800
    Montreal, Quebec
    H2Y 1N9, Canada
    Tel:  +1-514-287-7006
    Fax:  +1-514-288-6588
    E-mail:  worku.yifru@un.org

  

  • Focal point of contact for daily subsistence allowance (DSA)
    Ms. Dildora Ibragimova 
    Secretariat of the Convention on Biological Diversity
    World Trade Centre
    413 St. Jacques Street, Suite 800
    Montreal, Quebec,
    H2Y 1N9 Canada
    Tel.: +1-514-288- 2220
    Fax: +1-514-288-6588
    E-mail:  dildora.ibragimova@un.org

 

  • Focal point for Health, Gender and Women’s Caucus, IAS 
    Ms. Laetitia Sieffert
    Programme Management Officer
    Secretariat of the Convention on Biological Diversity
    World Trade Centre
    413 St. Jacques Street, Suite 800
    Montreal, Quebec,
    H2Y 1N9 Canada
    Tel.: +1-514-288-2220
    Fax : +1-514-288-6588
    E-mail:  laetitia.sieffert@un.org

 

  • Focal point for the High-Level Segment 
    Ms. Christine Estrada
    Secretariat of the Convention on Biological Diversity
    413 Saint-Jacques Street, Suite 800
    Montreal, Quebec, Canada H2Y 1N9
    Fax:  +1-514-288-6588
    Tel: +1-514-288-2220
    E-mail : christine.estrada@un.org

 

  • Focal point for Indigenous Peoples and Local Communities 
    Mr. Q”apaj Conde Choque
    Associate Programme Officer, Traditional Knowledge
    Secretariat of the Convention on Biological Diversity
    World Trade Centre
    413 St. Jacques Street, Suite 800
    Montreal, Quebec,
    H2Y 1N9 Canada
    Tel.: +1-514-287-7033
    Fax : +1-514-288-6588
    E-mail: qapaj.conde@un.org

    

  • Focal points for Meeting Services
    Mr. Nader Ibrahim and Ms. Lisa Pedicelli
    Conference Services
    Secretariat of the Convention on Biological Diversity
    World Trade Centre
    413 St. Jacques Street, Suite 800
    Montreal, Quebec,
    H2Y 1N9 Canada
    Tel.: +1-514-287-8724 / 287-7058
    Fax : +1-514-288-6588
    E-mails:  nader.ibrahim@un.org;  lisa.pedicelli@un.org

    

  • Focal point for Press Releases and other Media Accreditation and Information 
    Mr. David Ainsworth
    Information Officer 
    Secretariat of the Convention on Biological Diversity
    413 St. Jacques Street, Suite 800
    Montreal, Quebec 
    H2Y 1N9 Canada
    Tel: +1-514-561-2720
    Fax: +1-514-287-7025
    E-mail:  david.ainsworth@un.org

 

  • Focal point of contact for Travel 
    Ms. Martine Christin 
    Secretariat of the Convention on Biological Diversity
    World Trade Centre
    413 St. Jacques Street, Suite 800
    Montreal, Quebec,
    H2Y 1N9 Canada
    Tel.: +1-514-287-
    Fax: +1-514-288-6588
    E-mail:  martine.christin@un.org

 

  • Focal point for United Nations, other Intergovernmental Organizations and Non Governmental Organizations 
    Mr. Neil Pratt
    Senior Environmental Affairs Officer
    Secretariat of the Convention on Biological Diversity
    World Trade Centre
    413 St. Jacques Street, Suite 800
    Montreal, Quebec
    H2Y 1N9 Canada
    Tel.: +1-514-287-7007
    Fax: +1-514-288-6588
    E-mail: neil.pratt@un.org

  

  • Focal point for Youth and Secondary focal point for United Nations, other Intergovernmental Organizations and Non Governmental Organizations
    Ms. Chantal Robichaud
    Secretariat of the Convention on Biological Diversity
    World Trade Centre
    413 St. Jacques Street, Suite 800
    Montreal, Quebec,
    H2Y 1N9 Canada
    Tel.: +1-514-288-2220
    Fax : +1-514-288-6588
    E-mail: chantal.robichaud@un.org   
     

The 2022 edition of the Fair on Communication, Education and Public Awareness (CEPA), will take place from 8 to 10 December 2022. Specific themes, modalities of participation and other details are provided in the CEPA Fair Guide.

The Secretariat invites Parties, other governments and relevant organizations, including those representing indigenous peoples and local communities, to express their interest to participate at the CEPA Fair at their earliest convenience, but no later than 16 October 2022, by completing the proposal form available at www.cbd.int/cepa/fair or by sending a message to cepa.fair@cbd.int.

 

The Convention on Biological Diversity meetings and events participants should be professional, respectful, inclusive and create harassment-free environments for all participants.

The Code of Conduct for UN System Events is available here.

We encourage reporting any incident to the UN Department of Safety and Security (UNDSS) office located in room 512H, 5th floor.

 

The calendar is available at the following link:  https://www.cbd.int/conferences/2021-2022/schedules

Part II of The “2020 UN Biodiversity Conference” will be held in Montreal, Quebec, Canada from 7 to 19 December 2022.  This comprises:

Part II of the Fifteenth meeting of the Conference of the Parties to the Convention on Biological Diversity (COP-15), 

Part II of the Tenth meeting of the Conference of the Parties serving as the meeting of the Parties to Cartagena Protocol on Biosafety (CP-MOP-10)

Part II of the Fourth meeting of the Conference of the Parties serving as the meeting of the Parties to the Nagoya Protocol on Access to Genetic Resources and the Fair and Equitable Sharing of Benefits Arising from their Utilization (NP-MOP-4).

The Meetings will be preceded by the Fifth meeting of the Open-ended Working Group on the Post-2020 Global Biodiversity Framework (WG2020-5) from 3-5 December 2022.

The Part II of the High-Level Segment of COP-15 will take place from 15 to 17 December 2022. 

Pre-session and in-session documents as well as documents for Parts I and II of COP-15 are available on the Conference Home page at:  https://www.cbd.int/conferences/2021-2022 or through the links on the www.cbd.int/meetings page.

In order to minimize the negative environmental impact of the Meetings, the Part II Meetings will be held paperless (i.e. there will be no hard copies of documents available at the venue).  

The Secretariat, in its efforts to promote paper-less meetings and reduce the need to print in-session documents, has developed an events application that is available for download free of charge. 

The CBD Events Application (CBD-Events App) will enable participants to download in-session documents and read them offline on their mobile devices. Participants will also be able to access the calendar of events and follow any updated in real time.

The mobile app is available for Apple iOS and Android. Please follow the instructions at https://www.cbd.int/cbd-events/ to download and install.

Exhibition spaces are now closed and all spaces have been allocated.  All exhibitors have been advised of their spaces and provided information and details pertaining to the spaces.

We would like to thank everyone for requesting a booth space for the upcoming UN Biodiversity Conference.

Approved exhibitors requiring further information can contact the following person:

Ms. Martine Coutu

E-mail:  mcoutu45@gmail.com 

Capital Traiteur is the official COP-15 supplier of food & beverage services.  There will be cafes and restaurants at the venue offering a variety of food services for participants.  

Please note that catering from external sources is not permitted, however, food for personal consumption only will be permitted inside the venue.

Participants requiring catering for banquets and receptions are kindly requested to contact the focal point for banquets:

Mr. Pascal Maisonneuve

E-mail:  pascal.maisonneuve@capitaltraiteur.com

Please note for side-event catering please see the ‘side-event catering’ tab below.

Food and drinks are not permitted in any of the meeting rooms.

The 15th Conference of the Parties (COP15) to the United Nations Convention on Biological Diversity has attained Level 2 certification from the Bureau de normalization du Québec en gestion responsable d’événements for the portion of the event taking place at the Palais des congrès de Montréal. This standard is a recognized benchmark that guides event organizers in making environmentally responsible choices, ranging from the selection of suppliers to waste management. The event has been classified by the Conseil québécois des événements écoresponsables. 

La 15e Convention des Parties des Nations Unies sur la Biodiversité (COP 15) a atteint le niveau 2 de la norme du Bureau de normalisation du Québec en gestion responsable d'événements pour le volet de l'événement qui a lieu au Palais des congrès de Montréal. Cette norme constitue un référentiel reconnu qui guide les organisateurs dans leurs choix écoresponsables, allant de la sélection des fournisseurs au traitement des matières résiduelles. L’événement a été classifié par le Conseil québécois des événements écoresponsables.

 

General Information

All delegates must be fully vaccinated to access venue.

All delegates are required to wear a face covering in the venue at all times while in public spaces, and in the meeting room except when direct ly addressing the meeting.  Face coverings are to cover the mouth and nose. 

COVID-19

Participants will be required to perform daily testing for COVID-19 in order to access the venue.  Participants will receive COVID test kits and face masks for the duration. Any participant testing positive for COVID are required to isolate in their hotel room and to contact the Secretariat by e-mail (secretariat@cbd.int) immediately in order to set-up alternative arrangements for participants in the meetings while in isolation.

Disclaimer

The CBD Secretariat disclaims all responsibility for medical, accident and travel insurance, for compensation for death or disability, for loss of or damage to personal property and for any other loss that may be incurred during travel time or the period of participation.  In this context, it is strongly recommended that participants secure, prior to departure, international medical insurance for the period of participation.

 

Information regarding the High-level Segment, including logistical arrangements will be sent directly to HLS participants.

Information will be posted in due course.

A list of delegations attending each of the meetings will be prepared by the Secretariat and made available to registered delegates prior to the closing of COP-15, CP‑MOP‑10 and NP‑MOP-4. Participants who do not wish to have their full coordinates appear on the list of participants should notify the Secretariat staff at the registration counter or by email. 

The lost and found office is located at the UN Department of Safety and Security (UNDSS) office in room 512H, 5th floor.

Media accreditation for COP-15, CP‑MOP-10 and NP-MOP-4

Media participation at CBD meetings is subject to accreditation by the CBD Secretariat and is strictly reserved for members of the press - print, photo, radio, TV, film, news agencies and online media - who represent a bona fide media organization. 

Please find media procedures at:  https://www.cbd.int/conferences/2021-2022/media

To register, please complete the procedure at the online form found at:  www.cbd.int/participation/2021-2022/media/checklist 

Accreditation needs to be completed by 30 September 2022.

Please also note the following:

  • Independent broadcast or film production companies are required to provide a letter from a broadcast organization or film distributor which has committed to air or distribute the work or from the UN partner organization that supports the production.
  • Print media representatives may be required to submit two bylined articles within the past four months and a copy of the publications.
  • Radio and TV media representatives may be asked to submit two recordings of reports within the past six months.
  • Photographers may be required to submit original tear sheets or photos with credits of the issuing organization.
  • Online media must meet the following requirements, in addition to those above:
    • The web publication must belong to a registered company, such as a media organization, and have a specific, verifiable non-web address and a telephone number.
    • The online journal requesting accreditation for its correspondent must have a substantial amount of original news content or commentary or analysis on international issues.
    • If the web site is new, the applicant seeking accreditation must provide the latest data on the site's visitors or other relevant material (press citations, etc.) about the outlet's audience. The applicant must have an established record of having written extensively on international issues and must present copies of three recently published articles published in the last six months with his/her byline.
  • Online publications which are communications outreach or advocacy publications of non-governmental or non-profit organizations do not qualify for media accreditation.
  • Freelance journalists, including photographers, must provide clear evidence they are on assignment from a specific news organization or publication. A valid assignment letter from that news organization, or publication, is required.

For Part Two of the UN Biodiversity Conference it is not possible to register on-site.  Note that double accreditation is not permitted (e.g. as press and delegate, or as press and NGO).   Press officers from delegations will need to register as part of their delegation and then contact franca.damico@un.org for information on how to access the press centre.

Once accreditation is confirmed, press passes for the meeting, can be picked up at the registration counter onsite upon presentation of two forms of photo ID (passport, official national press pass, driver’s license, work ID, etc.) or of a photo press pass from the United Nations in New York, Paris, Geneva, Vienna, or Nairobi.  

Please note that journalists accredited to cover the meeting should make their own travel and hotel bookings. 

Note that access to the Blue Zone is subject to further restrictions depending on available space in the venue, and security provisions that can change without notice.  Information will be made available to all on-site journalists.

For press releases and other information, please reach to the “Media Information Desk” located at the venue, or Contact:

Mr. David Ainsworth 

Information Officer

Secretariat of the Convention on Biological Diversity

413 St. Jacques Street, Suite 800

Montreal, Quebec, H2Y 1N9 Canada

Tel: + 1-514-5612720

Fax: + 1-514-288-6588

E-mail: david.ainsworth@un.org

Information regarding media guidelines and Press Conferences, and other relevant information will be made available on CBD COP-15 and Host Country COP-15 Home page and shared by E-mail and SMS to accredited Journalists.

Meeting room booking requests can be submitted directly to the focal point: Ms. Lisa Pedicelli (lisa.pedicelli@un.org) or in-person onsite.

  • Meeting room layouts are fixed and comply with the national safety regulations and COVID restrictions of the host country, therefore change of setup, removal or relocation of any furniture or equipment is forbidden.
  • Food and beverages are not permitted inside the meeting rooms.
  • We encourage everyone to leave the rooms clean and tidy as they are used for many purposes.

Information will be posted in due course.

Early registration is encouraged for the COP-15, CP-MOP-10 and NP‑MOP-4, as well as WG2020-5. Parties and observers may wish to follow the sessions of the meetings, both plenary and contact groups, virtually. Please note, however, that online participation will be limited to ‘Viewer’ mode only.  

In addition, special arrangements will be made for any Party that is not able to have onsite representation in Montreal due to travel restrictions. To allow sufficient technical planning for the meetings, Parties should inform the Secretariat well in advance (secretariat@cbd.int) if they foresee the need for these arrangements. 

Registration and accreditation of Parties 

Registration of representatives from Contracting Parties is subject to the receipt by the Secretariat of an official letter of nomination.  The official letter of nomination shall be sent through diplomatic channels and must be received as soon as possible but no later than 31 October 2022.  Earlier registration is encouraged. 

The letter, which must indicate the names, titles and contact details and, when possible, passport number, of delegates nominated to attend the Meetings, should be sent to the attention of the Executive Secretary at the address below:

Ms. Elizabeth Maruma Mrema
Executive Secretary
Secretariat of the Convention on Biological Diversity
World Trade Centre
413 St. Jacques Street, Suite 800
Montreal, Quebec
H2Y 1N9, Canada
Fax: + 1-514-288-6588
E-mail: secretariat@cbd.int

The nomination letter should clearly indicate the meeting that each delegate is officially designated to attend i.e. COP-15, CP-MOP-10 of the Cartagena Protocol or NP-MOP-4 of the Nagoya Protocol or all the three meetings.

In accordance with rule 18 of the rules of procedure for meetings of the COP, which also applies, mutatis mutandis, to the MOPs of the Cartagena and Nagoya Protocols, credentials of representatives of States Parties to the Convention and the Cartagena and Nagoya Protocols, as well as the names of alternate representatives and advisers, must be submitted to the Secretariat no later than twenty-four hours after the opening of the meetings in order to confirm that delegates have been duly appointed, authorized and empowered to represent their country at the meetings. Any later change in the composition of the delegation shall also be communicated to the Secretariat.

The credentials must be issued either by the Head of State or Government or by the Minister of Foreign Affairs or, in the case of a regional economic integration organization, by a competent authority of that organization. A credential should indicate the date and place where it was issued, be signed by the competent authority and indicate the title of the signatory. In the case of a person acting ad interim, as the Head of State or Government or as the Minister of Foreign Affairs, the title must indicate that the person is exercising such powers ad interim.  In this respect, the Secretariat will accept the following formulations: Acting President, Acting Prime Minister, Acting Minister of Foreign Affairs, President ad interim, Prime Minister ad interim and Minister of Foreign Affairs ad interim. 

Parties to the Convention that are also Parties to Cartagena Protocol and/or Nagoya Protocol may submit one set of credentials covering the participation of their representatives in COP‑15 and/or CP‑MOP‑10 of the Cartagena Protocol and/or NP-MOP-4 of the Nagoya Protocol.

Original credentials, duly signed as indicated above, and prepared in one of the six official languages of the United Nations (Arabic, Chinese, English, French, Russian or Spanish) sent by courier or mail to the Secretariat office in Montreal or deposited during COP-15 with the staff of the Secretariat at the Registration area of the Palais des Congres de Montreal.  If the credentials have been executed in another language, a courtesy translation in English would be appreciated to facilitate the examination of credentials.  A list of valid credentials will be posted on the Secretariat’s website at: https://www.cbd.int/conferences/2021-2022.  The Secretariat strongly recommends to Parties to verify that their credentials have been listed on the official site of the Secretariat. 

In accordance with rule 19 of the rules of procedure, the Bureau will examine the credentials and submit its report to the COP and the COP-MOPs. 

States that are not Parties to the Convention or to any of the Protocols are not required to provide their representatives with credentials. 

Sample formats of credentials for each or all of the above-mentioned meetings are provided through this credentials link.

Questions regarding the credentials should be directed to Mr. Worku Damena Yifru (see focal points for contact details).

Observers

1.   Observer States

Rule 6.1 of the rules of procedure applies to States not Party to the Convention that wish to be represented as observers in the meeting.

The registration of these representatives is subject to the receipt by the Secretariat of an official letter of nomination.  The official letter of nomination must be received as soon as possible, but no later than 31 October 2022, and must indicate the names, titles and contact details of the delegates to the meeting.  The letter should also clearly indicate the meeting or meetings that each nominee is designated to attend, i.e. COP-15, CP-MOP-10 of the Cartagena Protocol or NP-MOP-4 of the Nagoya Protocol or all the three meetings.

 The letter should be addressed to the Executive Secretary at the address indicated above.

2.  Observers from the United Nations and its specialized agencies

Rule 6.1 of the rules of procedure also applies to the United Nations, its specialized agencies and the International Atomic Energy Agency, that wish to be represented as observers in the meeting.

The registration of these representatives is subject to the receipt by the Secretariat of an official letter of nomination.  The official letter of nomination must be received as soon as possible, but no later than 31 October 2022, and must indicate the names, titles and contact details of the delegates to the meeting, and the meeting or meetings that each delegate is officially designated to attend. 

The letter should be sent to the attention of the Executive Secretary at the address indicated above.

 Please note that pursuant to rule 6.2 of the rules of procedure, these observers may participate in the meeting, without the right to vote, unless at least one third of the Parties present at the meeting object. 

3.   Bodies or agencies qualified in the fields of biodiversity conservation and sustainable use

Rule 7.1 of the rules of procedure applies to bodies or agencies qualified in the fields of biodiversity conservation and sustainable use wishing to be represented as observers in the meetings.

Organizations already accredited as observers to CBD meetings

The registration of these representatives is subject to the receipt by the Secretariat of an official letter of nomination.  The official letter of nomination must be received by the Secretariat as soon as possible, but no later than 31 October 2022.

The letter, to be sent to the attention of the Executive Secretary at the address indicated in item above, must take the form of an official letter from the Chief Executive or Head of the organization, and must indicate the names, titles and contact details of the delegates to the meeting.  The letter should also indicate the meeting or meetings that each nominee is officially designated to attend.

New organizations requesting admission as observers

Registration of representatives from these organizations is subject to the receipt of an expression of interest on official letterhead of the organization, providing a statement demonstrating the organization's qualifications in fields relating to the conservation and sustainable use of biological diversity, and statutes/by-laws. For further information on required documentation, please refer to the following link: https://www.cbd.int/ngo/meetings.shtml. The letter and required documentation should be submitted to the Secretariat by e-mail to: secretariat@cbd.int or by fax at +1 514-288-6588, by 30 September 2022.

Please note that pursuant to rule 7.2 of the rules of procedure, these observers may participate, without the right to vote, in the proceedings of any meeting in matters of direct concern to the body or agency they represent unless at least one third of the Parties present at the meeting object.

Security/Emergency

Please call UNDSS officials at: +1-514-789-3410 or +1-514-789-3411 

We encourage reporting any incident to the UN Department of Safety and Security (UNDSS) office located in room 512H, 5th floor.

Due to security limitations, no direct shipments to the Convention Centre are permitted for this event.  GES has been appointed by COP-15 to exclusively perform Material Handling Services at the expense of the exhibitor/organizer.

SHIPMENT OF PROMOTIONAL MATERIAL AND PUBLICATIONS 

The reduction of the number of publications sent is strongly encouraged.

The shipment of essential documents in small quantities of publications for distribution within the side-events, CEPA Fair, Rio Pavilion and Exhibition booths will be permitted.

Please label your shipment as follows:

Name of Event: CBD COP-15 Promotional Material

Room/Area: For pick-up at shipping counter

Name of the organization: ______________

Side Event number: _______________(if applicable)

GES Advance Warehouse

GES C/O TRANSKID

1785, 55ieme Avenue

Dorval, Québec, Canada

H9P 2W3

Pieces ___________ of ______________

Rates for small packages:

  • $68.00 for first package
  • $23.00 for each additional package (in the same shipment)

Combined weight of all packages cannot exceed 50 lbs. Shipment over 50lbs will be charged the applicable 200lbs minimum charge.

Information can be found at the following link:

https://ordering.ges.com/CA-00061880/material_handling

To minimize the impact the meeting will have on the environment, the Secretariat is seeking to eliminate the display of hard-copy publications. As such, a “display only” copy of the publication will be available for perusal or order only.  A webpage on the CBD website will be created and linked to the COP-15 website which will contain an index of publications (by organization) and their web links for uploading/downloading. 

All shipment need to be sent by  25 November to the address above and will incur storage and handling fee.

 

For Exhibitors in Hall 220 A and B

Detailed information and forms are available at the following: 

https://ordering.ges.com/CA-00061880/material_handling

If you would like to send material for your booth to the Conference, please ship your material to the GES advance warehouse.

Name of Event: CBD COP15 Exhibition _ Rooms 220AB

Room/Area:_________________________

Booth #: ____________________________

Name of organization: ___________________

GES Advance Warehouse

GES C/O TRANSKID

1785, 55ieme Avenue

Dorval, Québec, Canada

H9P 2W3

Pieces ___________ of ______________

 

Shipments will be accepted to the GES Advance Warehouse from Monday, 7 November until Wednesday, 28 November 2022.

Please take note of the following for your shipment: 

  • Boxes must be numbered in a “Pieces 1 of X” format. Whenever possible, a copy of the publication should be affixed to each box. 
  • Shipments will be available for collection as of 5 December 2022 at 8:00 a.m. at the shipping counter located adjacent to the exhibit halls of the convention centre. 
  • Storage and handling fees will apply and will be payable upon collection of the shipment.

 

OFFICIAL CUSTOMS BROKERS

Should you require customs broker, ConsultExpo Inc, has been selected as official Customs Broker, Domestic and International Freight Provider and will be pleased to assist with the customs clearance and shipping of your display material. 

Detailed information and forms are available at the following link: 

https://ordering.ges.com/CA-00061880/Shipping

Please complete the ConsultExpo Order Form and Canada Customs Invoice and return to John Santini, Operations Director email: johns@consultexpoinc.com Tel: 514-482-8886 ext. 1. Mobile: 514-709-0781. 

John will review your forms for accuracy and provide a quote. If you accept the quote ConsultExpo will proceed with the services requested. 

**If shipping via a courier (such as FedEx, UPS, or DHL) you will still need customs clearance services, please return the completed Order Form and your carriers tracking number to ConsultExpo.** 

 

 

A list of all the accepted side‑events are now posted and we are proceeding with advising all organizers by e‑mail.  The list is posted at:  www.cbd.int/side-events.

All side-event rooms are equipped with an LCD projector and a computer/laptop, sound, a few rooms are equipped with headsets for virtual interpretation.  The side-event rooms are also equipped for hybrid side-events using the Interactio online platform.  Interactio has been assigned as the only virtual system for hybrid side-events.  Please note that catering and recruitment of Interpreters are the sole responsibility (cost and logistics) of the organizer of the side-event. 

The deadline has passed for any new requests for the use of hybrid mode using the Interactio system for your side-event. 

Please note that for technical reasons other virtual and RSI platforms will not be accommodated for any event.

Please note that in the case of a hybrid side-event, there must be at least one organizer physically in the side-event room. 

For catering, please see side-event catering tab on this web page.

For shipment of materials, please see shipment tab on this web page.

 

The focal point and coordinator for side events during the meetings is:

Ms. Lisa Pedicelli

Conference Services

Secretariat of the Convention on Biological Diversity

World Trade Centre

413 St. Jacques Street, Suite 800

Montreal, Quebec H2Y 1N9

Canada

Tel.: +1-514-287-7058

E-mail:  lisa.pedicelli@un.org

 

Please note that deadline for catering order for side-events is 15 November, with deadline for payment to be received by the 25 November.

Capital Traiteur is the official COP-15 supplier of food & beverage services, and they offer a wide variety of refreshment and meal options.  Please place your order via COP-15 dedicated online boutique at: https://gestion-traiteur.shop/rte/menu-cop15.

Before starting, please ensure that you have received your confirmation from the CBD that  your side event has been approved, and have your event number ready; and follow these steps:

  1. Create your profile.  
  2. Browse the different categories, add the desired items to your basket, 
  3. Enter your side-event number (four digit number)
  4. Check-out.  Upon check-out, you will receive an email confirmation as well as an invoice. 

The primary method of payment will be by wire transfer. Should you wish to pay by credit card, please indicate this in the comments box so we can provide you with the appropriate form. Do not enter the credit card number in the comments box.

If you are browsing the online boutique from a mobile phone, please click on to expand the menu.

 

Side-events and other events coverage offered by IISD Reporting Services – ENB on a commercial basis 

The Earth Negotiations Bulletin will be in Montreal for CBD COP15. In addition to coverage of the main negotiations, ENB is providing coverage of side events during the COP (90 minute session).  This coverage will be published on the ENB website at https://enb.iisd.org/. For any other type of event , please contact ENB directly for a quote for your event (Brett Wertz at brett@iisd.net ). 

Side event organizers can choose between two different coverage packages:

  1. written coverage, or
  2. written coverage with video.

For written coverage, ENB will send a writer and a photographer to attend your event in person, and they will prepare a web page that will be published on the ENB website by the end of the day. In addition, we will Tweet from your event and share a link to the web page with our email list of sustainable development professionals. For those who choose video coverage in addition to the written coverage, ENB will also send a videographer and video producer to attend the event and produce a short video with footage of key moments and interviews with selected panelists. The finished video will be online within 48 hours of the conclusion of your event. 

Examples of recent videos we have produced are as follows:

  • The GEF and Historic Environmental Financing (https://youtu.be/jhOI85X2nTk) provides a short video from the first day of the 62nd meeting of the GEF Council to highlight the sum of the GEF-8 replenishment
  • Renewing GEF Support for Least Developed Countries (https://youtu.be/PD7ZfqaS4cE) picked up on the content of the closing day of the 62nd meeting of the GEF Council
  • A Food System Reset (https://youtu.be/9CyT7TGNEJI) picked up on the theme of a day at the Rio Conventions Pavilion during UNCCD COP 15.
  • IUCN Congress - 8 September (https://vimeo.com/600410899) combines a thematic focus with a lot of conference b-roll – a blend of the two styles

For further information or to book a video please contact Mr. Brett Wertz at brett@iisd.net

 

To assist with the interpretation process, delegates wishing to make interventions during official sessions of the Meetings are strongly urged to upload their statement at least 1 hour in advance of delivery.

The statement should include the following information in its header and filename:

  1. Party/organization name;
  2. Identify session of intervention: Plenary;
  3. Date and time of intervention;
  4. Agenda item number.

Statement uploading

Please select the meeting from the COP-15, CP-MOP-10 and NP-MOP-4 home page https://www.cbd.int/conferences/2021-2022, select where the meeting to which your statement is applicable.

Click on the “upload statements” tab

You may upload your statement in several languages and if necessary, revised statements.  Please upload each file separately.

When Parties are submitting a Regional Statement, please check the box ‘Regional Group’ statement, then select your region in the drop-down menu.

The time zone in Montreal is EST (Eastern Standard Time) which is equivalent to GMT/UTC - 5 hours.  Information can be found at https://www.timeanddate.com/worldclock/canada/montreal

Palais des Congrès de Montréal  

Convention and Exhibition Centre

1001 Place Jean Paul Riopelle (main entrance)

Montréal, Québec 

Canada H2Z 2B3

Web page:  https://congresmtl.com/ 

Venue map and virtual tour:  https://congresmtl.com/en/event-planning/virtual-tour/

Metro station Place-d’Armes, line no. 2 (Orange)

There are several entrances to the building.

We urge all participants requiring a visa for COP-15 to submit their visa applications as soon as possible.  

Visas for COP-15 participants are offered at no cost by the Government of Canada.

Please note that the submission of an itinerary/air ticket is not required for the visa application process. 

Delegates requiring a visa to enter Canada will need to apply for the visa as soon as possible and will be provided with a personalized individual visa assistance letter after accreditation to the meetings. The letter, which will include an IRCC Special Event Code and waiver of relevant visa and biometrics fees, will need to be included in the E-visa application along with the priority pass. Due to visa processing time, we kindly urge delegates who will require an entry visa to submit their nomination letter to the Secretariat and complete the online registration well in advance to allow sufficient time for visa processing.

Immigration, Refugees and Citizenship Canada (IRCC) has advised its offices abroad to prioritize the processing of visas for COP15 participants, including delegates, alternates and advisers, as well as observers. 

All COP‑15 participants must first register via the COP‑15 Registration link (see registration tab).  Those travelling to Canada must then apply to obtain either a Temporary Resident Visa (TRV) or an electronic Travel Authorization (eTA) – not both. 

To this end, the following procedures must be observed by participants. 

1. Canadian entry requirements 

  1. To find out whether you need a TRV or an eTA for Canada, please visit the IRCC website: Find out if you need a visa to travel to Canada.
  2. If you require a TRV, please ensure your TRV application is submitted as soon as possible but no later than 6 weeks in advance of your arrival date to allow enough processing time.
  3. In certain cases TRV applicants are also required to give their biometrics (fingerprints and photos), more information on which is available at: Facts about biometrics. The following individuals are exempt from biometric enrolment: (i) Heads of State and Heads of Government; and (ii) designated delegates, alternates and advisers of Member States who qualify for or hold a diplomatic or official visa.  Click on the following link to Find out if you need to give biometrics.

2. Visa Applications 

  1. To facilitate the issuance of visas, the CBD Secretariat will, upon request, issue an invitation letter to be included with your online visa application.  Please note this letter is mandatory as part of the TRV application process. COP‑15 attendees who have a letter of invitation are exempt from visa and biometric processing fees as described below.
  2. Unless you are a visa-exempt visitor, you are required to apply online for your Temporary resident Visa (TRV). We encourage participants to use the following method to apply for the visa to enter Canada:  
  • Connect to Immigration, Refugee and Citizenship Canada (IRCC) secure network through this link:  Sign in to your IRCC secure account - Canada.ca.  
  • Register for an account (GCKey) 
  • Follow the online questionnaire to identify yourself. When asked whether you will be paying fees with your application or whether you meet and exemption, choose that you meet an exemption. You will then be prompted to upload proof/an explanation of how you meet this exemption when you get to the document upload page. The ‘proof’ you must upload is the Visa Assistance Letter received from the Secretariat which contains the Special Event Code assigned by Canadian authorities. You must still obtain a visa and provide biometrics (if applicable) but you will not be charged any fees.
  • Additionally, under the ‘details of visit to Canada’ section of the Visa Application Form, applicants are encouraged to indicate the special event code, when they are indicating the “Purpose of my visit”, as “OTHER”.  In the free text box for OTHER, please write the EVENT NAME(S), and Special Event Code: (6 digit code).

c.  If you need to provide biometrics, you will be required to report to the nearest Visa Application Centre to provide this information in person, once a visa officer provides you with a Biometric Instruction Letter (BIL)  You cannot make an appointment for biometrics until you receive a BIL. Your visa application will not go forward without any required biometric information.

General visa information and user guide can be found at: https://www.cbd.int/conferences/2021-2022/canada-visa-user-guide

Please note that you will not be able to board your flight to Canada in the absence of a valid visa, and that you will not be able to obtain a visa upon your arrival in Canada.

3. Electronic Travel Authorization (eTA) 

  1. Visa-exempt foreign nationals travelling to or transiting through Canada by air must have an eTA. Applying for the eTA is an online process which takes only a few minutes to complete.  The eTA will be valid for 5 years or upon expiry of your passport whichever comes first.  There is a fee of CAD 7.00 for the eTA.
  2. You are encouraged to apply for your eTA well in advance of flying to Canada. To find out more or to apply for an eTA, visit the IRCC website: Electronic Travel Authorization (eTA).

Please note that you will be required to have your eTA before you can board your flight to Canada.

4. COVID-19 pandemic: Travel, testing and borders 

As of 1 October 2022 COVID-19 border measures have ended for all travellers entering Canada by air, land or marine mode:
• Proof of COVID-19 vaccination is not required.  
  Mandatory proof of vaccination will remain in effect for access to the COP-15 venue. An exception will be made, upon presentation of a doctor's certificate, for participants that have recovered from COVID in the last 180 days.  The certificate must be presented on arrival at the COP 15 venue.
• COVID-19 pre-entry and arrival tests are not required.
• Quarantine after you enter Canada is not required.
• Quarantine after you enter Canada is not required.
• Using ArriveCAN is not required:
- if you are flying into Toronto Pearson, Vancouver or Montréal-Trudeau international airports, you can still use ArriveCAN to complete your Advance CBSA Declaration to save time upon arrival:  Use ArriveCAN to enter Canada
• Health checks to board planes and trains are not required.
• Wearing masks on planes and trains is not required but is recommended.

Canada’s updated travel, vaccination, testing and quarantine information and requirements at the following website: COVID-19: Travel, testing and borders - Travel.gc.ca.

5. Arriving in Canada 

In order to facilitate entry formalities upon arrival in Canada, you are encouraged to carry a copy of documentation reflecting that you are a COP15 participant by presenting your Priority Pass, and to identify yourself as such to the Canadian authorities.

 

Participants encountering difficulties with the visa application process are requested to contact the Secretariat at the following email:  visa-issues@cbd.int  

When sending an e-mail, please ensure to indicate the following information:

  • Applicant name in full:
  • Name of Institution and Country:
  • Passport number:
  • Visa application number:

For general visa inquiries, please contact your nearest Canadian Embassy/Consular office.

In December, daily average temperatures in Montreal ranges between -4°C is -15°C usually with snowfall.  More information can be found at the following links:   
http://worldweather.wmo.int/en/city.html?cityId=634  and https://www.theweathernetwork.com/ca/weather/quebec/montreal /

Please bring warm winter clothing including winter coat, winter boots, hat, scarf and gloves.