Requests for side-events should be made using the online
system available on the Secretariat’s web site at: http://www.cbd.int/register/home.shtml
. The deadline for the receipt of requests is 23 October 2009
. Requests will be processed on a first come, first-served basis. Requests received after the deadline will not be considered.
Processed side-event requests can be viewed on the Secretariat’s web site at: http://www.cbd.int/register/side-events/list.aspx?mtg=wg8j-06
, prior to and during the meeting.
Subject to availability of rooms and provided that side-event requests are received before the set deadline of 23 October 2009
, meeting rooms, equipped with LCD projectors and computers/laptops, for PowerPoint presentations, are provided at no cost
to the side-events organizers. However, there may be a cost to the organizers when an event is scheduled in a room that does not already contain the required equipment. Should this be the case, organizers will be notified accordingly. It should be noted that side-events may be rescheduled
depending on official sessions of the meeting. Should such a situation occur, it is the responsibility of side events organizers to advise the caterer accordingly.
A binder for the scheduling of technical tests for side-events will be made available at the document distribution counter.
Organizers of side-events wishing to enquire about costs for catering or technical equipment should contact the following focal persons directly with a copy, for information purposes, to Mr. Mike Baiao (MBaiao@icao.int) and to Mr. Aballache Yesli (firstname.lastname@example.org).
(a) Technical equipment
Mr. Michael Thomas
Fax: + 1 514 486 4970
Ms. Isabelle Dupuis
999 University Street
Montreal, Quebec Canada H3C 5H7
Telephone: + 1 (514) 954-8219 ext.7085
Facsimile: + 1 (514) 954-6134
Side-event organizers without internet access or experiencing difficulties using the online system mentioned above, could address the duly completed form (annex D
) to the CBD Secretariat (email@example.com) or by fax + 1 514 288 65 88
It should be noted that food and drinks are not allowed in any of the meeting rooms