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COP 1 Decision I/6
Retired sections: paragraphs 3-9 (part I) and all part II.

Financing of and budget for the Convention

Part I

The Conference of the Parties

1. Adopts the Financial Rules for the Administration of the Trust Fund for the Convention on Biological Diversity, which are attached as annex I to this decision, to apply in conjunction with the general procedures governing the operations of the Fund of the United Nations Environment Programme and the Financial Regulations and Rules of the United Nations;

2. Designates the United Nations Environment Programme as the Trustee of the Trust Fund for the Convention on Biological Diversity;

3. Decides that the Trust Fund shall be established for an initial period of two years, beginning on 1 January 1995 and ending on 31 December 1996;

4. Adopts the budget for 1995, which is attached as annex II to this decision;

5. Urges all the Parties to pay promptly their contributions to the Trust Fund, based on the scale set forth in the appendix to the budget;

6. Requests the Parties and States not Parties to the Convention, as well as governmental, intergovernmental and non-governmental organizations and other sources, to contribute to the Trust Fund;

7. Requests the Executive Director of the United Nations Environment Programme to ensure, by advances, that the 1995 budget of the Convention is financed until such time as sufficient contributions have been paid in 1995 to allow for the functioning of the Secretariat;

8. Takes note of the indicative budget for 1996, also attached as annex II to this decision, and directs the Secretariat to prepare an indicative budget that would provide for implementing the remainder of the medium-term programme of work;

9. Directs the Secretariat to consider carefully all offers of support from other organizations and to cooperate with them with a view to making the most effective use of the competencies and resources available.


Part II

The Conference of the Parties

1. Adopts for 1995 the scale for contributions contained in the Appendix to the budget (annex II), based on the United Nations scale of assessments for the apportionment of the expenses of the United Nations adjusted to provide that no one contribution shall exceed 25 per cent of the total and that no contribution from a least developed country Party shall exceed 0.01 per cent of the total. The contribution referred to in paragraph 3 (a) of the Financial Rules shall be due 1 January 1995;

2. Being aware that a comprehensive review of all aspects of scale methodology is to be presented to the General Assembly of the United Nations at its fiftieth session, requests the Secretariat to make it available, as well as information related to scale methodology in other international organizations and information provided by Governments to assist the second meeting of the Conference of the Parties in its consideration of this matter;

3. Decides to transfer to the next meeting of the Conference of the Parties, for further consideration, paragraph 4 of the Financial Rules contained in annex I of the present decision;

4. Also decides to transmit paragraph 16 of the Financial Rules to the second meeting of the Conference of the Parties for further consideration;

5. Decides that at its second meeting it will agree upon and adopt a Financial Rule governing the determination of the scale, taking account of paragraphs 2 and 3 above, and a Financial Rule governing decision-making under the Financial Rules, taking into account paragraph 4 above.


Annex I

FINANCIAL RULES FOR THE ADMINISTRATION OF THE TRUST FUND FOR THE CONVENTION ON BIOLOGICAL DIVERSITY

1. The Conference of the Parties to the Convention shall designate an organization (hereinafter referred to as the Trustee) which shall establish and manage the Trust Fund for the Convention on Biological Diversity (hereinafter referred to as the Trust Fund) in accordance with these rules.

2. The Trust Fund shall be used for funding the administration of the Convention including the functions of the Secretariat.

3. The Trust Fund shall be financed from:

    (a) Contributions made by Parties to the Convention based on the scale set forth in the Appendix to the budget;
    (b) Additional contributions made by such Parties;
    (c) Contributions from States not Parties to the Convention, as well as governmental, intergovernmental and non-governmental organizations, and other sources.

4. It is for the Conference of the Parties to determine the scale referred to in paragraph 3 (a) above. The scale is to be based on the United Nations scale of assessments for the apportionment of the expenses of the United Nations [adjusted to provide that no one contribution shall exceed 25 per cent of the total, [and] no contributions shall be required when the United Nations scale provides for a contribution of less than 0.1 per cent], [and no developing country Party shall be required to pay more than any developed country Party]. The contributions referred to in paragraph 3 (a) shall be due on 1 January of each calendar year.

5. All contributions shall be paid in United States dollars or its equivalent in a convertible currency and into a bank account to be specified by the Trustee. In conversion of currencies into United States dollars, the United Nations operational rate of exchange shall be used.

6. Accounting records shall be kept in such currency or currencies as the Trustee deems necessary.

7. (a) Budget proposals expressed in United States dollars covering the expenditure and income from contributionsreferred to in paragraph 3 (a)aboveshallbepreparedbythehead of theSecretariat(hereinafter referred to as the Executive Secretary) for periods of two calendar years at the minimum. At least 90 days before the date fixed for the opening of each ordinary meeting of the Conference of the Parties, these budget proposals shall be dispatched by the Executive Secretary to all Parties to the Convention.

(b) The budget shall, in accordance with Rule 16, be approved by the Conference of the Parties and, if necessary, be revised at an ordinary or extraordinary meeting of the Parties.

8. Contributions referred to in paragraphs 3 (b) and (c) shall be used in accordance with any terms and conditions agreed between the Executive Secretary and the respective contributor. At each ordinary meeting of the Conference of the Parties, the Executive Secretary shall present a report on contributions received and expected as well as their sources, amounts, purposes and conditions.

9. The Executive Secretary may commit resources against the Trust Fund only if such commitments are covered by contributions already received. In the event that the Trustee anticipates that there might be a shortfall in resources over the financial period as a whole, it shall notify the Executive Secretary, who shall adjust the budget so that expenditures are at all times fully covered by contributions received.

10. The Trustee, on the advice of the Executive Secretary, may make transfers from one budget line to another within the budget in accordance with the Financial Regulations and Rules of the United Nations.

11. Contributions referred to in paragraph 3 (a) above from States and regional economic integration organizations that become Parties to the Convention after the beginning of a financial period shall be made pro rata temporis for the balance of that financial period. Consequent adjustments shall be made at the end of each financial period for other Parties.

12. Contributions not immediately required for the purposes of the Trust Fund shall be invested and any interest so earned shall be credited to the Trust Fund.

13. It is for the Conference of the Parties and the Trustee to agree on an administrative support charge to be paid to the Trustee.

14. At the end of each calendar year, the Trustee shall transfer any balance to the following calendar year and submit to the Conference of the Parties, through the Executive Secretary, the certified and audited accounts for that year as soon as practicable. The Trust Fund shall be subjected to the internal and external auditing procedure of the United Nations as laid down in its Financial Regulations and Rules of the United Nations.

15. In the event that the Conference of the Parties decides to terminate the Trust Fund, a notification to that effect shall be presented to the Trustee at least six months before the date of termination selected by the Conference of the Parties. The Conference of the Parties shall decide, in consultation with the Trustee, on the distribution of any unspent balance after all liquidation expenses have been met.

[16A. The Parties shall reach agreement by consensus on:

    (a) The scale and any subsequent revision to it;
    (b) The budget.]

[16B. The Parties shall make every effort to reach agreement on the budget by consensus. If all efforts to reach consensus on the budget have been exhausted and no agreement has been reached, the budget shall, as a last resort, be adopted by a [two-thirds] [four-fifths] majority vote of the Parties present and voting representing a [two-thirds] [four-fifths] majority vote of the developing country Parties present and voting and a [two-thirds] [four-fifths] majority vote of the other Parties present and voting.]

17. Any amendments to these rules shall be adopted by the Conference of the Parties by consensus.


ANNEX II

PROPOSED BUDGET FOR 1995 AND INDICATIVE BUDGET FOR 1996
(THOUSANDS OF US DOLLARS)


DESCRIPTION OF FUNCTIONS
INPUTS
COSTS
(US dollars)
1995 1996
1. EXECUTIVE DIRECTION AND MANAGEMENT
  Executive Secretary D-2
182
192
Fund Management/Administration Officer (P-4 (*1)
0
0
Special Assistant to the Executive Secretary P-2
91
96
Administrative Assistant G-6/G-7
96
100
Senior Secretary G-5/G-6
88
92
 
subtotal 1
457
480
 
2. INTERGOVERNMENTAL PROCESSES AND COOPERATIVE ARRANGEMENTS
  Principal Officer D-1
172
181
Secretary G-4/G-5
80
84
Consultants
30
21
Informal expert consultations
30
32
 
Servicing of COP meeting (6 languages, 10 working days, 2 working groups)
750
800
Travel of COP Bureau (10 people, four-day meeting, once a year)
40
42
Travel of staff to COP (1995-Geneva)
0
100
subtotal 2
1102
1260
 
2.1 FINANCIAL MECHANISM AND ECONOMIC ANALYSIS
  Programme Officer-Lawyer P-4
137
144
Consultants
50
0
 
subtotal 2.1
187
144
 
2.2 LEGAL ADVICE AND SUPPORT
  Programme Officer-Lawyer P-4
137
144
Secretary G-4/G-5
80
84
Consultants
60
63
 
subtotal 2.2
277
291
 
3. SCIENTIFIC, TECHNICAL AND TECHNOLOGICAL MATTERS
  Principal Officer D-1
172
181
Programme Officer P-4
137
144
Programme Officer P-4 (*2)
0
0
Programme Officer P-4 (*3)
0
0
Secretary G-4/G-5
80
84
Secretary G-4/G-5
80
84
Travel of staff to SBSTTA (1995-Paris)
30
78
Servicing of SBSTTA meeting (6 languages, 5 working days, 1 working group) (*4)
350
368
Travel of SBSTTA Bureau
30
32
Travel of SBSTTA Panels
0
68
Consultants
65
70
 
subtotal 3
944
1109
 
4. INFORMATION MANAGEMENT AND COMMUNICATION
4.1 INFORMATION ACCESS, STORAGE AND RETRIEVAL
  Programme Officer-Information P-2
91
96
Data base operator/Library assistant G-4/G-5
80
84
Clerk G-2/G-3
60
63
Library acquisitions
15
10
 
subtotal 4.1  
246
253
 
4.2 COMMUNICATION
  Programme Officer-Communication P-2 (*1)
0
0
Communication plan and promotion materials
100
105
 
subtotal 4.2
100
105
 
4.3 CLEARING-HOUSE MECHANISM
  Programme Officer-Clearing-House P-4
0
144
Secretary G-3/G-4
0
74
Consultants
100
121
 
subtotal 4.3  
100
239
 
5. COMMON COSTS
5.1 TRAVEL OF STAFF
  Travel general
180
190
 
subtotal 5.1
180
190
 
5.2 EQUIPMENT
  Equipment, general
130
150
   
subtotal 5.2
130
150
 
5.3 PREMISES
  Rent (*5)
0
0
Security services
0
0
Building maintenance
0
0
Utilities (gas, electricity, etc)
30
32
Insurance
5
5
 
subtotal 5.3
35
37
 
5.4 MISCELLANEOUS
  Temporary assistance and overtime
80
84
Communications (phone, fax, e-mail, etc)
170
180
Recruitment costs/travel on interviews
40
80
Relocation of staff and removal expenses
80
80
Other
5
5
Hospitality
20
20
 
subtotal 5.4
395
449
 
subtotal 1 to 5
4153
4707
 
6. CONTINGENCIES (2% subtotal 1 to 5)
83
84
 
subtotal 1 to 6
4236
4801
 
7. ADMINISTRATIVE SUPPORT CHARGE (13%)
551
624
 
SECRETARIAT ADMINISTRATIVE BUDGET TOTAL (1 to 7)
4787
5425


(*1) Expected to be provided by UNEP at an estimated cost of US$ 228,000 in 1995 and US$ 240,000 in 1996.
(*2) Expected to be provided by FAO at an estimated cost of US$ 137,000 in 1995 and US$ 144,000 in 1996.
(*3) Expected to be provided by UNESCO at an estimated cost of US$ 137,000 in 1995 and US$ 144,000 in 1996.
(*4) The number of languages and working groups will be reviewed at COP2.
(*5) Paragraph (a) of the Agreement between the Government of Switzerland and the United Nations Environment Programme concerning the Interim Secretariat on Biological Diversity, states that the Government of Switzerland "will provide accommodation for the Interim Secretariat at least twelve months after the first meeting of the contracting parties" (UNEP/CBD/IC/2/20). It is also expected that the host Government will make a similar offer for 1996.

APPENDIX TO ANNEX II
SCALE FOR 1995 CONTRIBUTIONS TO THE TRUST FUND FOR THE CONVENTION ON BIOLOGICAL DIVERSITY

{Private}

United Nations scale of assessments 1995*

Scale for the Trust Fund with 25percent ceiling and no least developed country Party paying more than 0.01percent

Contributions as per 6 December1994

Parties

(per cent)

(per cent)

US$

Albania

0.01

0.02

752

Antigua & Barbuda

0.01

0.02

752

Argentina

0.48

0.75

36 118

Armenia

0.08

0.13

6 020

Australia

1.46

2.29

109 860

Austria

0.85

1.34

63 959

Bahamas

0.02

0.03

1 505

Bangladesh

0.01

0.01

479

Barbados

0.01

0.02

752

Belarus

0.37

0.58

27 841

Belize

0.01

0.02

752

Benin

0.01

0.01

479

Bolivia

0.01

0.02

752

Brazil

1.62

2.55

121 899

Burkina Faso

0.01

0.01

479

Cameroon

0.01

0.02

752

Canada

3.07

4.83

231 006

Chad

0.01

0.01

479

Chile

0.08

0.13

6 020

China

0.72

1.13

54 177

Colombia

0.11

0.17

8 277

Comoros

0.01

0.01

479

Cook Islands

0.01

0.02

752

Costa Rica

0.01

0.02

752

Côte d'Ivoire

0.01

0.02

752

Cuba

0.07

0.11

5 267

Czech Republic

0.32

0.50

24 079

Democratic People's Republic of Korea

0.04

0.06

3 010

Denmark

0.70

1.10

52 672

Djibouti

0.01

0.01

479

Dominica

0.01

0.02

752

Ecuador

0.02

0.03

1 505

Egypt

0.07

0.11

5 267

El Salvador

0.01

0.02

752

Equatorial Guinea

0.01

0.01

479

Estonia

0.05

0.08

3 762

Ethiopia

0.01

0.01

479

European Community

 

2.50

119 675

Fiji

0.01

0.02

752

Finland

0.61

0.96

45 900

France

6.32

9.93

475 557

Gambia

0.01

0.01

479

Georgia

0.16

0.25

12 039

Germany

8.94

14.05

672 703

Ghana

0.01

0.02

752

Greece

0.37

0.58

27 841

Grenada

0.01

0.02

752

Guinea

0.01

0.01

479

Guyana

0.01

0.02

752

Hungary

0.15

0.24

11 287

Iceland

0.03

0.05

2 257

India

0.31

0.49

23 326

Indonesia

0.14

0.22

10 534

Italy

4.79

7.53

360 430

Japan

13.95

21.93

1 049 687

Jordan

0.01

0.02

752

Kazakhstan

0.26

0.41

19 564

Kenya

0.01

0.02

752

Kiribati

0.01

0.01

479

Luxembourg

0.07

0.11

5 267

Malawi

0.01

0.01

479

Malaysia

0.14

0.22

10 534

Maldives

0.01

0.01

479

Marshall Islands

0.01

0.02

752

Mauritius

0.01

0.02

752

Mexico

0.78

1.23

58 692

Micronesia (Federated States of)

0.01

0.02

752

Monaco

0.01

0.02

752

Mongolia

0.01

0.02

752

Myanmar

0.01

0.01

479

Nauru

0.01

0.02

752

Nepal

0.01

0.01

479

Netherlands

1.58

2.48

118 889

New Zealand

0.24

0.38

18 059

Nigeria

0.16

0.25

12 039

Norway

0.55

0.86

41 386

Pakistan

0.06

0.09

4 515

Papua New Guinea

0.01

0.02

752

Paraguay

0.01

0.02

752

Peru

0.06

0.09

4 515

Philippines

0.06

0.09

4 515

Portugal

0.24

0.38

18 059

Republic of Korea

0.80

1.26

60 197

Romania

0.15

0.24

11 287

Saint Kitts and Nevis

0.01

0.02

752

Saint Lucia

0.01

0.02

752

Samoa

0.01

0.01

479

San Marino

0.01

0.02

752

Senegal

0.01

0.02

752

Seychelles

0.01

0.02

752

Slovakia

0.10

0.16

7 525

Spain

2.24

3.52

168 552

Sri Lanka

0.01

0.02

752

Swaziland

0.01

0.02

752

Sweden

1.22

1.92

91 801

Switzerland

1.21

1.90

91 048

Tunisia

0.03

0.05

2 257

Uganda

0.01

0.01

479

United Kingdom of Great Britain and Northern Ireland

5.27

8.28

396 548

Uruguay

0.04

0.06

3 010

Vanuatu

0.01

0.01

479

Venezuela

0.40

0.63

30 099

Viet Nam

0.01

0.02

752

Zaire

0.01

0.01

479

Zambia

0.01

0.01

479

Zimbabwe

0.01

0.02

752

 

62.10

100.00

4 787 000

* United Nations Report of the Committee on Contributions, Supplement No. 11 (A/49/11).

  • United Nations
  • United Nations Environment Programme