Decision COP XIII/32

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UNEP/CBD/COP/DEC/13/32 filtered
Administration of the Convention and the budget for the Trust Funds of the Convention
A.Budget for the integrated programme of work of the Secretariat

The Conference of the Parties,
Recalling its decision XII/32 and decision VII/7 of the of the Conference of the Parties serving as the meeting of the Parties to the Cartagena Protocol on Biosafety at its seventh meeting, decision I/13 of the Conference of the Parties serving as the meeting of the Parties to the Nagoya Protocol on Access and Benefit Sharing of Genetic Resources,
Welcoming the adoption by the United Nations Environment Assembly of Resolution 2/18 on the relationship between the United Nations Environment Programme and the multilateral environmental agreements for which it provides the Secretariat.

paragraph 1

1.Decides to adopt an integrated programme of work and budget for the Convention on Biological Diversity, the Cartagena Protocol on Biosafety and the Nagoya Protocol on Access and Benefit Sharing;

paragraph 2

2.Also decides to share all costs for Secretariat services among the Convention, the Cartagena Protocol and the Nagoya Protocol on a ratio of 76:16:8 for the biennium 2017-2018;

paragraph 3

3.Approves a core (BY) programme budget for the Convention of 13,954,800 United States dollars for the year 2017 and of 14,283,600 United States dollars for the year 2018, representing 76 per cent of the integrated budget of 18,361,600 United States dollars for the year 2017 and 18,794,200 United States dollars for the year 2018 for the Convention and the Protocols, for the purposes listed in the tables 1a and 1b below;

paragraph 4

4.Expresses its appreciation to Canada as the host country for its renewed support to the Secretariat and welcomes the contribution of 1,593,657 Canadian dollars for the year 2017 and 1,600,774 Canadian dollars for the year 2018, from the host country, Canada, and the Province of Quebec, to the rental and associated costs of the Secretariat, which has been allocated on a ratio of 76:16:8 to offset contributions from the Parties to the Convention, the Cartagena Protocol and the Nagoya Protocol, respectively, for the biennium 2017-2018;

paragraph 5

5.Adopts the scale of assessments for the apportionment of expenses for 2017 and 2018 as contained in the table 6 below;

paragraph 6

6.Notes that the in-depth functional review of the Secretariat was not completed in a timely manner and that, therefore, the full report of the independent consultant on the analysis of individual posts was not shared with the Bureau of the Conference of the Parties in accordance with recommendation 1/13 of the Subsidiary Body on Implementation; 

paragraph 7

7.Takes note of the outcome of the functional review and the upgrading of a P-3 post to P-4 and four P-4 posts to P-5 managerial positions, and welcomes the new structure of the Secretariat, which should lead to further synergies and efficiencies;

paragraph 8

8.Takes note of the indicative staffing table 2 of the Secretariat of the biennium 2017-2018 used for costing purposes to set the overall budget;

paragraph 9

9.Authorizes the Executive Secretary, within the rules and regulations of the United Nations and without prejudice to any decision by the Conference of the Parties at its fourteenth meeting, to adjust the staffing levels and numbers, and structure of the Secretariat, provided that the overall cost of the Secretariat of the Convention and its Protocols remains within that of the indicative staffing table and that there are no consequent increases in the staff costs in the integrated budget in future bienniums, and to report on the adjustments made to the Parties of the Convention and its Protocols at their next meetings;

paragraph 10

10.Decides to set aside the sum of 395,000 United States dollars from the operating budget surplus for the biennium 2015-2016 that could potentially be drawn on if, in the opinion of the Executive Director of the United Nations Environment Programme, exceptional circumstances arise during the preparation of the next meetings of the Parties to the Convention and its Protocols, and invites the Executive Director, if he is satisfied of the need and the compatibility of such a draw-down with the Financial Rules and Regulations of the United Nations Environment Programme, to authorize the Executive Secretary to draw on the set-aside and submit a direct report to the Parties to the Convention and Parties to the Protocols at their next meetings;

paragraph 11

11.Authorizes the Executive Secretary to enter into commitments up to the level of the approved budget, drawing on available cash resources, including unspent balances, contributions from previous financial periods and miscellaneous income;

paragraph 12

12.Also authorizes the Executive Secretary to transfer resources among the programmes between each of the main appropriation lines set out in table 1a below up to an aggregate of 15 per cent of the total programme budget, provided that a further limitation of up to a maximum of 25 per cent of each such appropriation line shall apply;

paragraph 13

13.Expresses its concern about the effect of Umoja on the operations of the Secretariat in the biennium 2015-2016, and hopes that its potential benefits will be realized in the coming biennium;

paragraph 14

14.Invites all Parties to the Convention to note that contributions to the core programme budgets (BY, BG and BB) are due on 1 January of the year for which those contributions have been budgeted, and to pay them promptly, and urges Parties in a position to do so to pay by 31 December 2016 for the calendar year 2017 and by 1 October 2017 for the calendar year 2018, and, in this regard, requests that Parties be notified of the amount of their contributions as early as possible in the year preceding the year in which the contributions are due;

paragraph 15

15.Notes with concern that a number of Parties to the Convention and its Protocols have not paid their contributions to the core budgets (BY, BG and BB Trust Funds) for 2016 and prior years, including Parties that have never paid their contributions, and also notes that, in accordance with the International Public Sector Accounting Standards adopted by the United Nations,  arrears estimated at 759,400 United States dollars for the Convention, 133,349 United States dollars for the Cartagena Protocol and 6,299 United States dollars for the Nagoya Protocol will be outstanding at the end of 2016 and will have to be deducted from the fund balance to cover doubtful debt and so cannot be used for the benefit of all the respective Parties;

paragraph 16

16.Urges Parties that have still not paid their contributions to the core budgets (BY, BG, BB Trust Funds) for 2015 and prior years to do so without delay or conditionalities, and requests the Executive Secretary to publish and regularly update information on the status of contributions to the Convention’s Trust Funds (BY, BG, BB, BE, BH, BX, BZ and VB) and to keep the members of the Bureaux of the Convention and its Protocols updated so that they can provide information on unpaid contributions and their consequences at regional meetings;

paragraph 17

17.Confirms that, with regard to contributions due from 1 January 2005 onwards, Parties whose contributions are in arrears for two (2) or more years will not be eligible to become a member of the Bureaux of the Convention, its Protocols or the Subsidiary Body on Scientific, Technical and Technological Advice or to nominate a member of a compliance committee, and decides that this will only apply in the case of Parties that are not least developed countries or small island developing States;

paragraph 18

18.Authorizes the Executive Secretary to enter into arrangements with any Party whose contributions are in arrears for two or more years to mutually agree on a “schedule of payments” for such a Party to clear all outstanding arrears within six years depending on the financial circumstances of the Party in arrears and pay future contributions by the due date, and report on the implementation of any such arrangement to the Bureau at its next meeting and to the Conference of the Parties;

paragraph 19

19.Decides that a Party with an agreed arrangement in accordance with paragraph 18 above and that is fully respecting the provisions of that arrangement will not be subject to the provisions of paragraph 17 above;

paragraph 20

20.Requests the Executive Secretary and invites the President of the Conference of the Parties, through a jointly signed letter, to notify Parties whose contributions are in arrears inviting them to take timely action and to thank those Parties that have responded in a positive manner in paying their outstanding contributions;

paragraph 21

21.Notes that the trust funds for the Convention and its Protocols (BY, BG and BB) should be extended for a period of two years beginning 1 January 2018 and ending 31 December 2019, and requests the Executive Director of the United Nations Environment Programme to seek the approval of the United Nations Environment Assembly for their extension;

paragraph 22

22.Decides to promote the integrated approach to implementation within the Secretariat by merging the Trust Funds for additional voluntary contributions in support of approved activities of the Convention and its Protocols (BE, BH, BX) so that resources may be used for projects targeted at more than one instrument and, in this regard, decides that new voluntary contributions for activities should be placed in the BE Trust Fund, and requests the Executive Director of the United Nations Environment Programme to seek the approval of the United Nations Environment Assembly to change the name of the merged Trust Fund to “Special Voluntary Trust Fund for Contributions in Support of Additional Approved Activities of the Convention on Biological Diversity and its Protocols”;

paragraph 23

23.Decides that the VB Trust Fund should be available to facilitate the participation of indigenous peoples and local communities in the work of the Convention and its Protocols and requests the Executive Director of the United Nations Environment Programme to seek the approval of the United Nations Environment Assembly to change the name of the VB Trust Fund to “Special Voluntary Trust Fund for Contributions to Facilitate the Participation of Indigenous Peoples and Local Communities”;

paragraph 24

24.Acknowledges the funding estimates for:

paragraph 24 item (a)

(a)The BE Trust Fund for additional approved activities of the Convention and its Protocols for the period 2017-2020 included in table 3 below;

paragraph 24 item (b)

(b)The Special Voluntary Trust Fund (BZ) for facilitating participation of developing country Parties, in particular the least developed countries and small island developing States as well as Parties with economies in transition, for the period 2017-2020, contained in table 4 below;

paragraph 24 item (c)

(c)The VB Trust Fund for facilitating participation of Indigenous Peoples and Local Communities in the work of the Convention and its Protocols for the period 2017-2020, contained in table 5 below;

paragraph 25

25.Notes that the voluntary trust funds (BE, BZ, VB) for the Convention and its Protocols should be extended for a period of four years beginning 1 January 2018 and ending 31 December 2021, and requests the Executive Director of the United Nations Environment Programme to seek the approval of the United Nations Environment Assembly for their extension;

paragraph 26

26.Expresses its appreciation to the Executive Director of the United Nations Environment Programme for his positive response to the request in paragraph 5 of the United Nations Environment Assembly Resolution 2/18, in waiving the programme support costs on the voluntary contributions for participation from the BZ and VB Trust Funds, on an exceptional basis for the thirteenth meeting of the Conference of the Parties, the eighth meeting of the Parties to the Cartagena Protocol on Biosafety and the second meeting of the Parties to the Nagoya Protocol on Access and Benefit-sharing;

paragraph 27

27.Invites the Executive Director of the United Nations Environment Programme to continue this exceptional arrangement for the BZ and VB Trust Funds since the Secretariat of the Convention on Biological Diversity meets the criteria set out in Resolution 2/18, namely that arranging participation is done by administrative staff financed from the programme support costs of the operating budget;
28.Takes note with concern, and, on an exceptional basis, acknowledges the use by the Executive Secretary of savings, unspent balances from previous financial periods and miscellaneous income in the amount of 544,000 United States dollars from the BY Trust Fund, of which to date an estimated amount of 243,018 United States dollars was spent to fund the participation of developing country Parties, in particular the least developed countries and small island developing States, as well as Parties with economies in transition, in the thirteenth meeting of the Conference of the Parties;

paragraph 29

29.Notes that, under paragraph 7(a) of the Financial Rules,  only the Conference of the Parties and the meetings of the Parties to the two Protocols should receive budget proposals, and that under paragraph 7(b), only the Conference of the Parties and the meetings of the Parties to the two Protocols can make decisions regarding the budget and that, in the absence of agreement on paragraph 16 of the same rules, such decisions can only be made by consensus in the presence of two thirds of the Parties;

paragraph 30

30.Reminds the Executive Secretary not to make proposals for a decision to any Bureau on the use of savings, unspent balances or miscellaneous income from any Trust Fund of the Convention or its Protocols since the Bureaux cannot authorize the Executive Secretary to act on budget matters;

paragraph 31

31.Requests the Executive Secretary not to make any further commitments from the allocation of 544,000 United States dollars described in paragraph 28 above and to ensure that the unused balance remains unrestricted in the BY Trust Fund;

paragraph 32

32.Recalls rule 30 of the rules of procedure of the Convention, and stresses the need to have a wide range of Parties attending meetings of the Parties to the Convention and its Protocols, especially in order to reach the level of two thirds of Parties present needed to provide a quorum for the meeting, allowing decisions to be taken;

paragraph 33

33.Reaffirms the importance of full and active participation of the developing country Parties, in particular the least developed countries and small island developing States, as well as Parties with economies in transition, in the meetings of the Convention and its Protocols and, in this context, requests the Executive Secretary to take into account the relevant decisions of the Conference of the Parties and the meetings of the Parties to its Protocols on concurrent meetings and on improving the efficiencies of the structures and processes of the Convention and its Protocols;

paragraph 34

34.Notes with concern that the participation of developing countries, especially least developed countries and small island developing States as well as Parties with economies in transition, in meetings of the Convention and its Protocols has been adversely affected by the lack of predictable and sustainable funding;

paragraph 35

35.Calls upon developed country Parties and other Parties in a position to do so, including in the context of South-South cooperation, to substantially increase their contributions to the BZ Trust Fund on a voluntary basis and to guarantee that their pledges are honoured well in advance of meetings to allow for full and active participation;

paragraph 36

36.Requests the Executive Secretary to explore possibilities of formally engaging the private sector in supporting the BZ Trust Fund for the participation of developing countries, to further develop the modalities to ensure the transparency of private sector contributions and avoid the appearance of influence, in accordance with Principle 10 of the United Nations Global Compact, for consideration by the Subsidiary Body on Implementation at its second meeting and a decision at the next meetings of the Parties to the Convention and its Protocols;

paragraph 37

37.Also requests the Executive Secretary to remind Parties of the need to contribute to the Special Voluntary Trust Fund (BZ) at least six months prior to the ordinary meetings of the Convention and its Protocols and to issue early invitations to other donors to make contributions;

paragraph 38

38.Further requests the Executive Secretary, in consultation with the Bureaux, to continue to monitor the availability of voluntary contributions to the special voluntary Trust Fund (BZ) with a view to allowing members of those Bureaux to bring any shortfalls in contributions to the attention of member Parties, and potential donors, as appropriate, in their regions;

paragraph 39

39.Recalls the request of the Subsidiary Body on Implementation at its first meeting  to prepare a proposal for the review and update of the current guidelines set out in the Procedure  for the Allocation of Funding from the BZ Trust Fund for Facilitating Participation of Parties in the Convention Process, and urges the Executive Secretary to prepare a draft recommendation for consideration by the Subsidiary Body on Implementation at its second meeting for a possible decision at the next meetings of the Parties to the Convention and its Protocols;

paragraph 40

40.Requests the Executive Secretary to prepare a report, for submission to the Executive Director of the United Nations Environment Programme in accordance with the United Nations Environment Assembly Resolution 2/18, paragraph 3, and for consideration by the Subsidiary Body on Implementation with a view to a possible decision at the next meetings of Parties to the Convention and its Protocols, on:

paragraph 40 item (a)

(a)The status of contributions to the BZ voluntary Trust Fund over the last four bienniums;

paragraph 40 item (b)

(b)The level of participation of developing country Parties, in particular the least developed countries and small island developing States and Parties with economies in transition, in meetings of the Convention and its Protocols in each of those bienniums and the effects of shortfalls in contributions on the attendance of all eligible Parties and of developing countries, least developed countries, small island developing States and Parties with economies in transition separately;

paragraph 40 item (c)

(c)The possible repercussions on the effective functioning of the meetings of the Parties to the Convention and its Protocols, including the open-ended intersessional meetings;

paragraph 41

41.Welcomes the invitation by the United Nations Environment Assembly for the governing bodies of the multilateral environmental agreements administered by the United Nations Environment Programme to share among themselves good practices in respect of their budgetary and human resources management, and requests a report from the United Nations Environment Programme, drawing, inter alia, on the report requested in paragraph 40 above as soon as it is completed by the Executive Secretary, to allow for a discussion at the third session of the United Nations Environment Assembly, if so decided by its Bureau, in the presence of the Chairs of the Conference of the Parties to all the multilateral environmental agreements administered by the United Nations Environment Programme, on common problems in finding stable and predictable funding to enable more participants from developing countries, particularly least developed countries and small island developing States and Parties with economies in transition, to attend meetings of the Parties of the different multilateral environmental agreements and their open-ended subsidiary bodies;

paragraph 42

42.Urges all Parties to the Convention, and invites States not Party to the Convention and States not Party to the Protocols, as well as governmental, intergovernmental and non-governmental organizations and others, including the private sector, to contribute to the Voluntary Trust Funds of the Convention and its Protocols;

paragraph 43

43.Requests the Executive Secretary to prepare and submit an updated integrated programme of work for the Convention and its Protocols for the period 2019-2022 setting out, inter alia, functional objectives, expected results and resources required with a view to allowing results-based management;

paragraph 44

44.Also requests the Executive Secretary to prepare and submit an integrated budget for the Convention and the Protocols for the integrated programme of work described in paragraph 43 above, for the biennium 2019-2020 for the consideration of the Parties to the Convention and its Protocols at their next meetings, with three alternatives:

paragraph 44 item (a)

(a)Making an assessment of the required rate of growth for the programme budget (BY, BG and BB Trust Funds) which should not exceed a 4 per cent increase from the 2017-2018 level in nominal terms;

paragraph 44 item (b)

(b)Maintaining the programme budget (BY, BG and BB Trust Funds) at the 2017-2018 level in real terms;

paragraph 44 item (c)

(c)Maintaining the programme budget (BY, BG and BB Trust Funds) at the 2017-2018 level in nominal terms;

paragraph 45

45.Further requests the Executive Secretary to report to the Parties to the Convention and its Protocols at their next meetings on income and budget performance, unspent balances and the status of surplus and carry-overs as well as any adjustments made to the budget for the biennium 2017-2018;

paragraph 46

46.Requests the Executive Secretary, in consultation with the Executive Director of the United Nations Environment Programme, to prepare a report for consideration by the Conference of the Parties to the Convention and the Parties to its Protocols at their next meetings on the implications for them of United Nations Environment Assembly Resolution 2/18;

paragraph 47

47.Also requests the Executive Secretary to provide information on efficiencies, savings and challenges resulting from the further integration of the work of the Secretariat of the Convention and its Protocols.
Body
Conference of the Parties (COP)

Meeting
COP-13
Thirteenth meeting of the Conference of the Parties to the Convention on Biological Diversity
4 - 17 December, 2016
Cancun, Mexico

Elements of decision
55 0 informational 0 operational
0 0 implemented 0 superseded 0 elapsed 0 active

Actors
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AICHI targets
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Subjects
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Document