Help

Decision COP VIII/31

UNEP/CBD/COP/DEC/VIII/31

Administration of the Convention and budget for the programme of work for the biennium 2007-2008

The Conference of the Parties to the Convention on Biological Diversity,
Recalling paragraphs 10 and 11 of decision VII/34,
Satisfied with the development of the Secretariat-wide tracking mechanism for differentiating shared costs of secretariat services between the Convention on Biological Diversity and the Protocol as well as the analysis of the results by the Executive Secretary and the conclusions drawn from that analysis, 
1. Welcomes the annual contribution to date of US$ 1,000,000 to be increased at 2 per cent per year, from the host country Canada and the Province of Quebec to the operation of the Secretariat, of which 83.5 per cent has been allocated per annum to offset contributions from the Parties to the Convention for the biennium 2007-2008;
2. Approves a core (BY) programme budget of $11,012,400 for the year 2007 and of $11,390,600 for the year 2008 for the purposes listed in the table 1 below; 
3. Adopts the scale of assessments for the apportionment of expenses for 2007 and 2008 as contained in the table 5 below;
4. Approves a Secretariat staffing table for the programme budget contained in table 2 below;
5. Notes with concern the high vacancy rate in staff positions, and requests that all positions be filled expeditiously with due regard to the need of recruiting qualified staff on as wide a geographical basis as possible, in accordance with the Charter of the United Nations, and to gender equality at all levels. 
6. Reaffirms a working capital reserve at a level of 5 per cent of the core budget (BY Trust Fund) expenditure, including programme support costs;
7. Approves a drawing of US$ 4,000,000 from the unspent balances or contributions (“carry‑over”) from previous financial periods to cover part of the 2007-2008 budget;
8. Authorizes the Executive Secretary to transfer resources among the programmes between each of the main appropriation lines set out in table 1 below up to an aggregate of 15 per cent of the total programme budget, provided that a further limitation of up to a maximum of 25 per cent of each such appropriation line shall apply; 
9. Notes with concern that a number of Parties have not paid their contributions to the core budget (BY Trust Fund) for 2006 and prior years, which are due on 1 January of each year in accordance with paragraph 4 of the financial rules, and the late payment of contributions to the core budget by Parties during each calendar year of a biennium has contributed to the significant carry-over from one biennium to the next, and, in the event that there is no improvement in the payment of contributions by Parties, invites the Executive Secretary to submit proposals for promoting full and timely payment of contributions by Parties for consideration and review by the Conference of the Parties at its ninth meeting; 
10. Urges Parties that have still not paid their contributions to the core budget (BY Trust Fund) to do so without delay, and requests the Executive Secretary to publish and regularly update information on the status of contributions of Parties to the Convention’s trust funds (BY, BE, BZ);
11. Decides that, with regard to contributions due from 1 January 2001 onwards, Parties whose contributions are in arrears for two (2) or more years will:
(a) Not be eligible to become a member of any bureau of the Conference of the Parties or its subsidiary bodies; and 
(b) Not receive any hard copies of documents from the Secretariat; 
Subparagraphs (a) and (b) above will only apply in the case of Parties that are not least developed countries or small island developing States;
12. Authorizes the Executive Secretary to enter into arrangements with any Party whose contributions are in arrears for two or more years to mutually agree on a “schedule of payments” for such a Party, to clear all outstanding arrears, within six years depending on the financial circumstance of the Party in arrears and pay future contributions by the due date, and report on the implementation of any such arrangement to the next meeting of the Bureau and to the Conference of the Parties;
13. Decides that a Party with an agreed arrangement in accordance with paragraph 12 above and that is fully respecting the provisions of that arrangement will not be subject to the provisions of paragraph 11 above;
14. Authorizes the Executive Secretary to enter into commitments up to the level of the approved budget, drawing on available cash resources, including unspent balances, contributions from previous financial periods and miscellaneous income;
15. Decides to fund, upon request, from the core budget (BY) the participation of members of the bureaux of the Conference of the Parties and the Subsidiary Body on Scientific Technical and Technological Advice at the meetings of the respective bureaux;
16. Invites all Parties to the Convention to note that contributions to the core budget (BY) are due on 1 January of the year in which these contributions have been budgeted for, and to pay them promptly, and urges Parties, in a position to do so, to pay by 1 October 2006 for the calendar year 2007 and by 1 October 2007 for the calendar year 2008 the contributions required to finance expenditures approved under paragraph 2 above, as offset by amounts in paragraphs 1 and 7, and, in this regard, requests that Parties be notified of the amount of their contributions by 1 August of the year preceding the year in which the contributions are due;
17. Decides that the trust funds (BY, BE, BZ) for the Convention shall be extended for the period of two years, beginning 1 January 2008 and ending 31 December 2009; 
18. Urges all Parties and States not Parties to the Convention, as well as governmental, intergovernmental and non-governmental organizations and other sources, to contribute to the trust funds (BY, BE, BZ) of the Convention;
19. Takes note of the funding estimates for the:
(a) Special Voluntary Trust Fund (BE) for Additional Voluntary Contributions in Support of Approved Activities for the Biennium 2007-2008 specified by the Executive Secretary and included in table 3 below; 
(b) Special Voluntary Trust Fund (BZ) for Facilitating Participation of Developing Country Parties, in particular the Least Developed and the Small Island Developing States, as well as Parties with Economies in Transition, for the biennium 2007-2008, as specified by the Executive Secretary and included in table 4 below,
and urges Parties to make contributions to those funds;
20. Endorses the decisions of the Bureau of the seventh meeting of the Conference of the Parties authorizing the Executive Secretary to utilize savings, unspent balances from previous financial periods and miscellaneous income in the amount of US$ 1,937,182 from the BY Trust Fund, of which US$ 761,531 was spent, to fund inter-sessional activities, that were not envisaged and therefore for which no budgetary allocations were approved by the Conference of the Parties at its seventh meeting, including the participation of developing country Parties, in particular the least developed countries and small island developing States, as well as Parties with economies in transition, in the meetings of the Convention, as well as US$ 116,678 reimbursement for participation of eligible participants to the eighth meeting of the Conference of the Parties, and requests the Executive Secretary, in consultation with the Bureau, to continue to monitor the availability of voluntary contributions to the special voluntary Trust Funds (BE and BZ) in the event of any shortfalls;
21. Requests the Executive Secretary with guidance from the Bureau of the Conference of the Parties, to develop as an interim arrangement for the 2007-2008 biennium pending endorsement by the Conference of the Parties at its ninth meeting, procedures for the allocation of funding from the Special Voluntary Trust Fund (BZ) for Facilitating Participation of Parties in the Convention Process, to developing countries, in particular the least developed countries and small island developing States, as well as Parties with economies in transition, to secure adequate representation from each region;
22. Decides that all Parties eligible for funding from the Special Voluntary Trust Fund (BZ), and who requested funding within three weeks of the official notification of the meeting being disseminated by the Secretariat, shall be informed by the Executive Secretary no later than four weeks prior to the relevant meeting, whether funding is available or not, and urges Parties to contribute to the special voluntary Trust Fund (BZ) in a timely manner but no later than five weeks before the meeting, to facilitate the planning of meetings and the full participation of representatives from developing country Parties, in particular the least developed countries and small island developing states, as well as Parties with economies in transition; 
23. Authorizes the Executive Secretary to draw, subject to the agreement of the Bureau of the Conference of the Parties, on available cash resources, including unspent balances, contributions from previous financial periods and miscellaneous income within the approved core budget (BY Trust Fund) for the biennium 2007-2008, to cover shortfalls temporarily in the special voluntary Trust Fund (BZ), until such time as these shortfalls can be met with pledges in writing, but which have not yet been received by the Executive Secretary, for facilitating participation of developing country Parties, in particular the least developed countries and the small island developing States, as well as Parties with economies in transition, for the biennium 2007-2008, in priorities identified in the core budget (BY Trust Fund) and requests that the BY Funds be reimbursed as soon as the pledges are received; 
24. Authorizes the Executive Secretary to consult with the Bureau of the Conference of the Parties on any adjustments which may be necessary in the servicing of the programme of the work as foreseen in the core budget (BY Trust Fund) for the biennium 2007-2008, including the postponement of meetings, in the event that sufficient resources are not available to the Secretariat in a timely fashion from the approved budget (BY Trust Fund), including available cash resources, unspent balances, contributions from previous financial periods and miscellaneous income; 
25.  Requests the Executive Secretary, in accordance with rule 14 of the rules of procedure, to provide Parties with an indication of the administrative and financial implications of decisions to be referred by the Subsidiary Body on Scientific, Technical and Technological Advice; an ad hoc open‑ended working group; or an ad hoc technical expert group for adoption by the Conference of the Parties, that may have administrative and budgetary implications that cannot be met from existing resources within the core budget (BY Trust Fund);
26. Requests the Executive Secretary to prepare and submit a budget for the programme of work for the biennium 2009-2010 for the consideration of the Conference of the Parties at its ninth meeting, and to report on income and budget performance as well as any adjustments made to the Convention budget for the biennium 2007-2008; 
27. Authorizes the Executive Secretary, in an effort to improve the efficiency of the Secretariat and to attract highly qualified staff to the Secretariat, to enter into direct administrative and contractual arrangements with Parties, Governments and organizations, in response to offers of human resources and other support to the Secretariat, as may be necessary for the effective discharge of the functions of the Secretariat, while ensuring the efficient use of available competencies, resources and services, and taking into account United Nations rules and regulations. Special attention should be given to possibilities of creating synergies with relevant, existing work programmes or activities that are being implemented within the framework of other international organizations;
28. Welcomes the development and continuation of the fellowship programme as a means of enabling developing country Parties, as well as Parties with economies in transition to send their nationals to the Secretariat for the purposes of enhancing their understanding of the Convention and for increasing awareness of biodiversity related issues;
29. Notes that the Junior Professional Officer programme and the internship programme afford an opportunity for Parties to learn about and further develop an understanding of the thematic or cross-cutting issues covered under the Convention; 
30. Requests that, in accordance with article 14 of the Financial Rules, a financial audit of the budget be undertaken on a biennial basis and the report submitted to the Conference of the Parties, together with the management response;
31. Agrees to share the costs for secretariat services between those that are common to the Convention on Biological Diversity and the Cartagena Protocol on Biosafety on an 85:15 ratio for the biennium 2007-2008;
32. Requests the Executive Secretary, in presenting the proposed programme budget for the biennium 2009-2010 to the ninth meeting of the Conference of the Parties, to use the tracking mechanism to review the ratio specified in paragraph 31 above.
33. Authorizes the Executive Secretary to review the terms of reference of posts in the Secretariat with a view to adjusting the staffing to meet the new challenges facing the Convention and to ensure the effective functioning of the Secretariat, and in that regard also authorizes the Executive Secretary to fill a P-2 position in his office through, inter alia, the adjustment of the staffing in the Secretariat.
Body
Conference of the Parties (COP)

Meeting
COP-08
Eighth Ordinary Meeting of the Conference of the Parties to the Convention on Biological Diversity
20 - 31 March, 2006
Curitiba, Brazil

Decision document
VIII/31
Administration of the Convention and budget for the programme of work for the biennium 2007-2008
Related decisions