COP 9 - Information for Participants

Full version (This revision is issued to to reflect the name and coordinates of the newly designated focal person for NGOs.)

20. Side-Events

Requests for side-events should be made using the online system available on the Secretariat’s web site at: The deadline for the receipt of requests is now set to 1 April 2008 due to the large number of requests received by the Secretariat.

Processed side-event requests can be viewed on the Secretariat’s web site at:

Subject to availability of rooms, and provided that side-event requests are received before the set deadline of 1 April 2008, meeting rooms will be assigned, to the extent possible, on the indicated dates and time slots. However, it should be noted that side-events may be rescheduled in the interests of official sessions of the meeting.

Side-events requiring equipment, other than LCD projector and computer for PowerPoint presentations, will entail rental costs to the organizer(s).

Organizers of side-events wishing to enquire about costs for the rental of equipment and catering should contact no later than 30 April 2008 the following focal persons directly, with a copy, for information purposes, to Ms. Lisa Pedicelli ( and to

(a) Rental of technical equipment

Modern Times GmbH
Telephone: +49 (0) 6203 9304 322
Fax: +49 (0) 6203 9304 330

(b) Catering

Ms. Andrea Schimmel
Telephone: + 49 (0) 228 305 4415

Participants without Internet access or experiencing difficulties using the online system for the submission of side-event requests should send the duly completed form (Annex D) to the CBD designated focal person, Ms. Lisa Pedicelli, at the following coordinates:

Ms. Lisa Pedicelli
Meeting Services Assistant
Secretariat of the Convention on Biological Diversity
World Trade Centre
413 St. Jacques Street, Suite 800
Montreal, Quebec, Canada H2Y IN9
Telephone (Direct line): +1 514 287 7058
Fax: + 1 514 288 6588
E- mail:

In order that the Secretariat may publish a Compendium of side-events held during the meeting, side-event organizers are kindly requested to Ms. Pedicelli a short abstract on the objective of the side event, as well as a summary of the side event by no later than 30 June 2008. Any submission received after the deadline will not be included in the Compendium.