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MOP 5 Decision BS-V/7

BS-V/7.Programme budget for the costs of the secretariat services for and the biosafety work programme of the Cartagena Protocol on Biosafety for the biennium 2011-2012

The Conference of the Parties serving as the meeting of the Parties to the Cartagena Protocol on Biosafety
1.Welcomes the annual contribution of US$ 1,082,432, to be increased by 2 per cent per year, from the host country Canada and the Province of Quebec to the operation of the Secretariat, of which 16.5 per cent has been allocated per annum to offset contributions from the Parties to the Protocol for the biennium 2011-2012;
2.Approves a core programme budget (BG) of US$ 2,597,800 for the year 2011 and of US$ 3,102,600 for the year 2012, for the purposes set out in table 1 below;
3.Approves a drawing of US$850,000 from unspent balances or contributions (carry over) from previous financial periods from the BG Trust Fund which are projected to be US$1,560,959 as at the end of 2009-2010 biennium to cover part of the 2011-2012 core programme budget;
4.Approves secretariat staffing as set out in table 2 below;
5.Notes that preparation for and implementation of the Supplementary Protocol may require additional human resources for the Secretariat starting in the budget biennium 2013-2014.
6.Adopts the scale of assessments for the apportionment of the costs under the Protocol for 2011 and 2012 set out in table 5 below;
7. Decides to set the working capital reserve at a level of 5 per cent of the core programme budget (BG) expenditure, including programme support costs;
8.Authorizes the Executive Secretary to enter into commitments up to the level of the approved budget, drawing on available cash resources, including unspent balances, contributions from previous financial periods and miscellaneous income;
9.Agrees to share the costs for secretariat services between those that are common to the Convention on Biological Diversity and the Protocol on an 85:15 ratio for the biennium 2011-2012;
10.Invites all Parties to the Protocol to note that contributions to the core programme budget (BG) are due on 1 January of the year in which these contributions have been budgeted for, and to pay them promptly, and urges Parties in a position to do so, to pay by 1 December of the year 2010 for the calendar year 2011 and by 1 October 2011 for the calendar year 2012, the contributions set out in table 5 and in this regard requests Parties be notified where possible of the amount of their contributions by 1 August of the year preceding the year in which the contributions are due;
11.Notes with concern that a number of Parties have not paid their contributions to the core budget (BG Trust Fund) for 2010 and prior years;
12.Urges Parties that have still not paid their contributions to the core budget (BG Trust Fund) for 2010 and prior years, to do so without delay and requests the Executive Secretary to publish and regularly update information on the status of contributions to the Protocol's Trust Funds (BG, BH and BI);
13.Decides that with regard to contributions due from 1 January 2005 onwards, Parties whose contributions are in arrears for two (2) or more years will not be eligible to become a member of the Bureau of the Conference of the Parties serving as the meeting of the Parties to the Protocol; this will only apply in the case of Parties that are not least developed countries or small island developing States;
14.Authorizes the Executive Secretary to enter into arrangements with any Party whose contributions are in arrears for two or more years to mutually agree on a “schedule of payments” for such a Party, to clear all outstanding arrears, within six years depending on the financial circumstances of the Party in arrears and pay future contributions by the due date, and report on the implementation of any such arrangement to the next meeting of the Bureau and to the Conference of the Parties serving as the meeting of the Parties to the Cartagena Protocol on Biosafety;
15.Decides that a Party with an agreed arrangement in accordance with paragraph 14 above and that is fully respecting the provisions of that arrangement will not be subject to the provisions of paragraph 13 above;
16.Reaffirms the importance of full and active participation of the developing country Parties, in particular the least developed countries and small island developing States, as well as Parties with economies in transition in the activities and decision making of the Protocol;
17.Takes note of the funding estimates for activities under the Protocol to be financed from:
(a)The Special Voluntary Trust Fund (BH) for Additional Voluntary Contributions in Support of Approved Activities for the biennium 2011-2012, as specified by the Executive Secretary (see resource requirements in table 4 below);
(b)The Special Voluntary Trust Fund (BI) for Facilitating Participation of the Developing Country Parties, in particular the least developed countries and small island developing States, and Parties with Economies in Transition, for the biennium 2011-2012, as specified by the Executive Secretary (see resource requirements in table 4 below); and urges Parties to make contributions to these funds;
18.Requests the Secretariat to remind the Parties on the need for contributions to the BI Trust Fund at least six month prior to the meeting of the Conference of the Parties serving as the meeting of the Parties to the Protocol reflecting on the financial need and urges Parties in the position to do so to ensure that the contributions are paid at least three months before the meeting;
19.Invites all States not Parties to the Protocol, as well as governmental, intergovernmental and non-governmental organizations and other sources, to contribute to the trust funds for the Protocol (BH, BI) to enable the Secretariat to implement approved activities in a timely manner;
20. Takes note of the report of the Executive Secretary (UNEP/CBD/COP/10/INF/16) on the advantages and disadvantages of using the host country currency or the US$ as the currency of the account and budget of the Convention on Biological Diversity;
21.Decides that the trust funds for the Protocol (BG, BH, BI) should be further extended for a period of two years, beginning 1 January 2012 and ending 31 December 2013 and requests the Executive Director of the United Nations Environment Programme (UNEP) to seek the approval of the Governing Council of UNEP for their extensions;
22.Requests the Executive Secretary, notwithstanding the continued need for a programme budget, to liaise with UNEP with a view to exploring the feasibility of applying the results-based management concept, and particularly results-based budgeting where appropriate, to the work of the Protocol, taking into account the practices of UNEP and other organizations and to report thereon to the Conference of the Parties serving as the meeting of the Parties to the Protocol at its sixth meeting;
23.Requests the Executive Secretary to use the measurable indicators of achievement and performance set out in the annex to the present decision as a management tool for the Secretariat and to report thereon to the Conference of the Parties serving as the meeting of the Parties to the Protocol at its next meeting;
24.Requests the Executive Secretary to prepare and submit a programme budget for secretariat services, including terms of reference for any proposals for new staff and the work programme of the Protocol and the Supplementary Protocol for the biennium 2013-2014 to the sixth meeting of the Conference of the Parties serving as the meeting of the Parties to the Protocol, and to provide three alternatives for the budget based on:
(a)The Executive Secretary will make assessment of the required rate of growth for the programme budget;
(b)Increasing the core programme budget (BG Trust Fund) from the 2011-2012 level by 10 percent in nominal terms;
(c)Maintaining the core programme budget (BG Trust Fund) from the 2011-2012 level in nominal terms;
and include explanations of the differences in staff and activities between the alternatives as well as their consequences;
25.Requests the Executive Secretary to report on income and budget performance, unspent balances and the status of surplus and carry-overs as well as any adjustments made to the Protocol budget for the biennium 2011-2012 and to provide to the Conference of the Parties serving as the meeting of the Parties to the Protocol and biosafety focal points all financial information regarding the budget for the Convention on Biological Diversity at the same time as it is provided to Parties to the Convention;
26.Further requests that the programme of work of the Secretariat is presented to the Conference of the Parties serving as the meeting of the Parties to the Protocol at the same time as it is presented to the Conference of the Parties to the Convention.
Tables 1 to 5 of this decision are available in PDF format.

Annex

INDICATORS OF ACHIEVEMENT AND PERFORMANCE FOR THE PROGRAMME BUDGET

A.Budget management

1.Budget allocated versus expenditures (for the BG Trust Fund)
2.Budget allocated versus expenditures (for the BH Trust Fund)

B.Resource mobilization for the BH and BI Trust Funds

1.Funds mobilized under the BH Trust Fund for Secretariat-led activities
2.Funds mobilized under the BH Trust Fund for capacity-building through regional workshops
3.Funds mobilized under the BI Trust Fund

C.Capacity-building and outreach

1.Training activities and workshops for which Secretariat provides resources:
a.Number of participants
b.Number of Parties involved
c.Level of participant satisfaction
2.Number of publications distributed
3.Number of website hits
4.Number of meetings attended by the Secretariat

D.Other functions of the Secretariat

1.Percentage of working documents made available to Parties in all working languages within deadlines
2.Percentage of plenary sessions of the Conference of the Parties for which interpretation services were provided
3.Percentage of activities on the work programme of the Compliance Committee that are implemented

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