MOP 4 Decision BS-IV/7

BS-IV/7. Programme budget for the costs of the secretariat services for and the biosafety work programme of the Cartagena Protocol on Biosafety for the biennium 2009 2010

The Conference of the Parties serving as the meeting of the Parties to the Cartagena Protocol on Biosafety

1. Welcomes the annual contribution of US$ 1,040,400, to be increased by 2 per cent per year, from the host country Canada and the Province of Quebec to the operation of the Secretariat, of which 16.5 per cent has been allocated per annum to offset contributions from the Parties to the Protocol for the biennium 2009-2010;

2. Approves a core programme budget (BG) of US$ 2,611,800 for the year 2009 and of US$ 2,880,900 for the year 2010, for the purposes set out in table 1 below;

3. Approves a drawing of US$ 740,000 from unspent balances or contributions (carry over) from previous financial periods which was US$ 1,497,777 as of the end of 2005-2006 biennium to cover part of the 2009–2010 core programme budget;

4. Authorises the Executive Secretary to enter into commitments up to the level of the approved budget, drawing on available cash resources, including unspent balances, contributions from previous financial periods and miscellaneous income;

5. Approves Secretariat staffing as set out in table 2 below, and requests that all vacant staff positions be filled expeditiously;

6. Agrees to share the costs for secretariat services between those that are common to the Convention on Biological Diversity and the Protocol on an 85:15 ratio for the biennium 2009-2010;

7. Adopts the scale of assessments for the apportionment of the costs under the Protocol for 2009 and 2010 set out in table 5 below;

8. Decides to set the working capital reserve at a level of 5 per cent of the core programme budget (BG) expenditure, including programme support costs;

9. Invites all Parties to the Protocol to note that contributions to the core programme budget (BG) are due on 1 January of the year in which these contributions have been budgeted for, and to pay them promptly, and urges Parties in a position to do so, to pay by 1 October of the year 2008 for the calendar year 2009 and by 1 October 2009 for the calendar year 2010, the contributions set out in table 5 and in this regard requests Parties be notified of the amount of their contributions by 1 August of the year preceding the year in which the contributions are due;

10. Notes with concern that a number of Parties have not paid their contributions to the core budget (BG Trust Fund) for 2007 and prior years;

11. Urges Parties that have still not paid their contributions to the core budget (BG Trust Fund) for 2007 and prior years; to do so without delay and requests the Executive Secretary to publish and regularly update information on the status of contributions to the Protocol's Trust Funds (BG, BH and BI);

12. Decides that with regard to contributions due from 1 January 2005 onwards, Parties whose contributions are in arrears for two (2) or more years will not be eligible to become a member of the bureau of the Protocol; this will only apply in the case of Parties that are not least developed countries or small island developing states;

13. Authorizes the Executive Secretary to enter into arrangements with any Party whose contributions are in arrears for two or more years to mutually agree on a 'schedule of payments' for such a Party, to clear all outstanding arrears, within six years depending on the financial circumstances of the Party in arrears and pay future contributions by the due date, and report on the implementation of any such arrangement to the next meeting of the Bureau and to the Conference of the Parties serving as the meeting of the Parties to the Cartagena Protocol on Biosafety;

14. Decides that a Party with an agreed arrangement in accordance with paragraph 13 above and that is fully respecting the provisions of that arrangement will not be subject to the provisions of paragraph 12 above;

15. Takes note of the funding estimates for activities under the Protocol to be financed from:

(a) The Special Voluntary Trust Fund (BH) for Additional Voluntary Contributions in Support of Approved Activities for the biennium 2009-2010, as specified by the Executive Secretary (see resource requirements in table 3 );

(b) The Special Voluntary Trust Fund (BI) for Facilitating Participation of the Developing Country Parties, in particular the least developed countries and small island developing States, and Parties with Economies in Transition, for the biennium 2009-2010, as specified by the Executive Secretary (see resource requirements in table 4 ); and urges Parties to make contributions to these funds;

16. Requests the Secretariat to remind the Parties on the need for contributions to the BI Trust Fund at least six month prior to the meeting of the Conference of the Parties serving as the meeting of the Parties to the Protocol reflecting on the financial need and urges Parties in the position to do so to ensure that the contributions are paid at least three months before the meeting;

17. Invites all States not Parties to the Protocol, as well as governmental, intergovernmental and non-governmental organizations and other sources, to contribute to the trust funds for the Protocol (BH, BI) to enable the Secretariat to implement approved activities in a timely manner especially capacity-building priorities and activities identified by developing countries and small island developing States, and Parties with economies in transition in respect of risk assessment and risk management and the effective operation of the Biosafety Clearing-House;

18. Reaffirms the importance of full and active participation of the developing country parties, in particular the least developed countries and small island developing States, as well as Parties with Economies in Transition in the activities of the Protocol and, with the aim of improving the legitimacy of Protocol decisions, authorises the Executive Secretary in agreement with the Bureau to draw upon the savings and or surplus of the BG Trust Fund up to a maximum of US$ 150,000 to cover the costs incurred with the facilitation of the participation in the Conference of the Parties serving as the meeting of the Parties to the Protocol of the developing country Parties, in particular the least developed countries and small island developing States, and Parties with economies in transition, if there are not sufficient funds available in the BI Trust Fund three months before the meeting of the Conference of the Parties serving as the meeting of the Parties to the Protocol; 19. Decides that the trust funds for the Protocol (BG, BH, BI) shall be extended for a period of two years, beginning 1 January 2010 and ending 31 December 2011;

20. Requests the Executive Secretary to prepare and submit a programme budget for secretariat services and the biosafety work programme of the Protocol for the biennium 2011-2012 to the fifth meeting of the Conference of the Parties serving as the meeting of the Parties to the Protocol, and to provide 3 alternatives for the budget based on:

(a) The Executive Secretary will make assessment of the required rate of growth for the programme budget;

(b) Increasing the core programme budget (BG Trust Fund) from the 2009 – 2010 level by 10 per cent in nominal terms;

(c) Maintaining the core programme budget (BG Trust Fund) from the 2009 – 2010 level in nominal terms;

21. Requests the Executive Secretary to report on income and budget performance, unspent balances and the status of surplus and carry-overs, including the status of implementation of paragraph 19 as well as any adjustments made to the Protocol budget for the biennium 2009-2010 and to provide to the Conference of the Parties serving as the meeting of the Parties to the Protocol and biosafety focal points all financial information regarding the budget for the Convention on Biological Diversity at the same time as it is provided to Parties to the Convention;

22. Requests the Executive Secretary, in presenting the proposed programme budget for the biennium 2011-2012 to the fifth meeting of the Conference of the Parties serving as the meeting of the Parties to the Protocol, to use the modality and tracking mechanism to review the ratio specified in paragraph 6 above;

23. Reconfirms the importance of applying the procedure set out in annex I of decision VIII/10 of the Conference of the Parties to priority setting to guide the allocation of financial resources by the Conference of the Parties serving as the meeting of the Parties to the Protocol, but agrees that the mid-meeting report to the plenary of the Conference of the Parties serving as the meeting of the Parties to the Protocol should be made available after the initial consideration of draft decisions by working groups;

24. Requests the Executive Secretary drawing on, inter alia, the Joint Inspection Unit recommendations contained in General Assembly document A/45/130, the experience of the United Nations Convention to Combat Desertification and the work done by the Secretariat of the Rotterdam Convention in response to decisions RC 3/7 and RC 1/17 paragraph 23, to explore the advantages and disadvantages of using the host country currency or the US$ as the currency of the account and budget of the Protocol and to report and if appropriate make proposals for decision at the fifth meeting of the Conference of the Parties serving as the meeting of the Parties to the Protocol;

25. Notes with appreciation the decision of the Executive Director of the United Nations Environment Programme to finance the post of Fund Management Officer of the Cartagena Protocol on Biosafety through the programme support costs and requests the Executive Secretary to negotiate with the Executive Director additional support to the Protocol for the 2009-2010 biennium from this source and to report to the fifth meeting of the Conference of the Parties serving as the meeting of the Parties to the Cartagena Protocol on Biosafety;

26. Invites the Executive Director of the United Nations Environment Programme to report to the fifth meeting of the Conference of the Parties serving as the meeting of the Parties to the Cartagena Protocol on Biosafety on the use of the programme support cost (PSC) in support of the functioning of the Secretariat;

27. Welcomes the efforts of the Executive Secretary in greening activities by the Secretariat such as the carbon-offsetting of travel of staff and funded participants to the meetings under the Convention on Biological Diversity.

Table 1. Biosafety Protocol resource requirements from the core budget (BG Trust Fund) for the biennium 2009-2010

Expenditures

  2009

(US$ thousands)

2010

(US$ thousands)

2009-2010

(US$ thousands)

AStaff costs*1,541.51,587.33,128.8
BBiosafety Bureau meetings50.060.0110.0
CCOP-MOP0.0400.0400.0
DConsultants/subcontracts25.025.050.0
ETravel on official business60.060.0120.0
FLiaison Group meetings on Capacity Building35.035.070.0
GBiosafety Clearing House advisory meetings40.040.080.0
HCompliance committee meetings (1/year)47.547.595.0
IAHTEG- risk assessment90.00.090.0
JTemporary assistance/Overtime20.020.040.0
KGeneral operating expenses248.1254.6502.8
LTranslation of BCH website20.020.040.0
MMeeting of Friends of the Co-Chairs on Liability and Redress100.00.0100.0
 Sub-total (I)2,277.12,549.50.0100.0
IIProgramme support charge 13%296.0331.4627.5
IIIWorking capital reserve**38.6 38.6
 GRAND TOTAL (I + II + III)2,611.82,880.95,492.7
 Less contribution from the host country175.1178.6353.7
 TOTAL (I + II + III)2,436.72,702.35,139.0
 Less savings from previous years470.0270.0740.0
 NET TOTAL (amount to be shared by Parties)1,966.72,432.34,399.0

* Includes 15% costs for 1P-5, 3 P-4, 6 P-3 and 3 G-S staff funded mainly by the Convention.

Table 2. Biosafety Protocol staffing requirements from the core budget (BG Trust Fund) for the biennium 2009-2010

 20092010
AProfessional category
P-511
P-433
P-322
P-211
Total professional category77
BTotal General Service category44
 TOTAL (A + B)1111

Table 3. Special Voluntary Trust Fund (BH) for Additional Voluntary Contributions in Support of Approved Activities of the Cartagena Protocol for the biennium 2009-2010

I.Description2009/2010
Meetings/Workshops(USD Thousands)
Meeting of the Friends of the Co-chairs on Liability and Redress210.0
Participation in the Green Customs Initiative120.0
Coordination meetings for Governments and organizations involved in the biosafety capacity building160.0
AHTEG on Risk Assessment90.0
Consultants 
Study of users and potential users of the BCH10.0
Assess the effectiveness of various approaches to capacity-building used and lessons learned20.0
Prepare a synthesis of different risk assessment methods15.0
Activities 
Assessment and Review (Article 35)25.0
Organize on-line conference on handling, packaging and transport practices (Publication)20.0
Voluntary Fund for the Roster of Experts100.0
Develop training modules on risk assessment and risk management of LMOs584.2
Publication of scientific reviews on risk assessment in the CBD Technical Series10.0
Public awareness and participation-Information materiel/publications14.0
Translation of Protocol website into Arabic, Chinese, French, Russian and Spanish50.0
Translation of reports on risk assessment and risk management in 5 UN languages107
Outreach activities for the fifth anniversary of the Protocol and the settings up of exhibits during the International Year of Biodiversity and other events.50.0
Subtotal I1,585.2
IIProgramme support charges (13%)206.1
Total Cost (I + II)1,791.3

Table 4. Special Voluntary Trust Fund (BI) for Facilitating Participation of Parties in the Protocol for the biennium 2009-2010

(Thousands of United States dollars)

 Description20092010
I.Meetings  
 Meetings of the Conference of the Parties serving as the meeting of the Parties to the Protocol 600.0
 Subtotal I0.0600.0
II.Programme support charges (13%) 78.0
 Total Cost (I + II)0.0678.0

Table 5. Contributions to the Trust Fund for the Cartagena Protocol on Biosafety for the biennium 2009-2010

PartyUN scale of assessments 2009 (per cent)Scale with 22% ceiling, no LDC paying more than 0.01 % (per cent)Contributions per 1 Jan. 2009 (US$)UN scale of assessments 2009 (per cent)Scale with 22% ceiling, no LDC paying more than 0.01 % (per cent)Contributions per 1 Jan. 2010 (US$)Total contributions 2009-2010 (US$)
Albania0.0060.0091670.0060.009207374
Algeria0.0850.1202,3690.0850.1202,9305,299
Antigua and Barbuda0.0020.003560.0020.00369125
Armenia0.0020.003560.0020.00369125
Austria0.8871.25724,7220.8871.25730,57555,296
Azerbaijan0.0050.0071390.0050.007172312
Bahamas0.0160.0234460.0160.023552997
Bangladesh0.0100.0101970.0100.010243440
Barbados0.0090.0132510.0090.013310561
Belarus0.0200.0285570.0200.0286891,247
Belgium1.1021.56230,7141.1021.56237,98668,700
Belize0.0010.001280.0010.0013462
Benin0.0010.001280.0010.0013462
Bhutan0.0010.001280.0010.0013462
Bolivia0.0060.0091670.0060.009207374
Botswana0.0140.0203900.0140.020483873
Brazil0.8761.24124,4150.8761.24130,19654,611
Bulgaria0.0200.0285570.0200.0286891,247
Burkina Faso0.0020.003560.0020.00369125
Cambodia0.0010.001280.0010.0013462
Cameroon0.0090.0132510.0090.013310561
Cape Verde0.0010.001280.0010.0013462
Chad0.0010.001280.0010.0013462
China2.6673.78074,3322.6673.78091,931166,263
Colombia0.1050.1492,9260.1050.1493,6196,546
Congo0.0010.001280.0010.0013462
Costa Rica0.0320.0458920.0320.0451,1031,995
Croatia0.0500.0711,3940.0500.0711,7233,117
Cuba0.0540.0771,5050.0540.0771,8613,366
Cyprus0.0440.0621,2260.0440.0621,5172,743
Czech Republic0.2810.3987,8320.2810.3989,68617,518
Dem. Republic of Congo0.0030.004840.0030.004103187
Denmark0.7391.04720,5970.7391.04725,47346,070
Djibouti0.0010.001280.0010.0013462
Dominica0.0010.001280.0010.0013462
Dominican Republic0.0240.0346690.0240.0348271,496
Ecuador0.0210.0305850.0210.0307241,309
Egypt0.0880.1252,4530.0880.1253,0335,486
El Salvador0.0200.0285570.0200.0286891,247
Eritrea0.0010.001280.0010.0013462
Estonia0.0160.0234460.0160.023552997
Ethiopia0.0030.004840.0030.004103187
European Community2.5002.50049,1672.5002.50060,808109,974
Fiji0.0030.004840.0030.004103187
Finland0.5640.79915,7190.5640.79919,44135,160
France6.3018.930175,6156.3018.930217,195392,810
Gabon0.0080.0112230.0080.011276499
Gambia0.0010.001280.0010.0013462
Germany8.57712.155239,0498.57712.155295,648534,698
Ghana0.0040.0061110.0040.006138249
Greece0.5960.84516,6110.5960.84520,54437,155
Grenada0.0010.001280.0010.0013462
Guatemala0.0320.0458920.0320.0451,1031,995
Guinea0.0010.001280.0010.0013462
Guyana0.0010.001280.0010.0013462
Hungary0.2440.3466,8010.2440.3468,41115,211
India0.4500.63812,5420.4500.63815,51128,053
Indonesia0.1610.2284,4870.1610.2285,55010,037
Iran0.1800.2555,0170.1800.2556,20511,221
Ireland0.4450.63112,4030.4450.63115,33927,742
Italy5.0797.198141,5575.0797.198175,073316,629
Japan16.62422.000432,66616.62422.000535,106967,772
Jordan0.0120.0173340.0120.017414748
Kenya0.0100.0142790.0100.014345623
Kiribati0.0010.001280.0010.0013462
Korea, Democratic Republic0.0070.0101950.0070.010241436
Kyrgyzstan0.0010.001280.0010.0013462
Lao People's Dem. Rep.0.0010.001280.0010.0013462
Latvia0.0180.0265020.0180.0266201,122
Lesotho0.0010.001280.0010.0013462
Liberia0.0010.001280.0010.0013462
Libya0.0620.0881,7280.0620.0882,1373,865
Lithuania0.0310.0448640.0310.0441,0691,933
Luxembourg0.0850.1202,3690.0850.1202,9305,299
Madagascar0.0020.003560.0020.00369125
Malaysia0.1900.2695,2950.1900.2696,54911,845
Maldives0.0010.001280.0010.0013462
Mali0.0010.001280.0010.0013462
Malta0.0170.0244740.0170.0245861,060
Marshall Islands0.0010.001280.0010.0013462
Mauritania0.0010.001280.0010.0013462
Mauritius0.0110.0163070.0110.016379686
Mexico2.2573.19962,9052.2573.19977,799140,703
Mongolia0.0010.001280.0010.0013462
Montenegro0.0010.001280.0010.0013462
Mozambique0.0010.001280.0010.0013462
Myanmar0.0050.0071390.0050.007172312
Namibia0.0060.0091670.0060.009207374
Nauru0.0010.001280.0010.0013462
Netherlands1.8732.65452,2021.8732.65464,562116,764
New Zealand0.2560.3637,1350.2560.3638,82415,959
Nicaragua0.0020.003560.0020.00369125
Niger0.0010.001280.0010.0013462
Nigeria0.0480.0681,3380.0480.0681,6552,992
Niue0.0010.001280.0010.0013462
Norway0.7821.10821,7950.7821.10826,95548,751
Oman0.0730.1032,0350.0730.1032,5164,551
Palau0.0010.001280.0010.0013462
Panama0.0230.0336410.0230.0337931,434
Papua New Guinea0.0020.003560.0020.00369125
Paraguay0.0050.0071390.0050.007172312
Peru0.0780.1112,1740.0780.1112,6894,863
Philippines0.0780.1112,1740.0780.1112,6894,863
Poland0.5010.71013,9630.5010.71017,26931,233
Portugal0.5270.74714,6880.5270.74718,16632,854
Qatar0.0850.1202,3690.0850.1202,9305,299
Republic of Korea2.1733.08060,5642.1733.08074,903135,467
Republic of Moldova0.0010.001280.0010.0013462
Romania0.0700.0991,9510.0700.0992,4134,364
Rwanda0.0010.001280.0010.0013462
Saint Kitts and Nevis0.0010.001280.0010.0013462
Saint Vincent & Gren.0.0010.001280.0010.0013462
Samoa0.0010.001280.0010.0013462
Saudi Arabia0.7481.06020,8470.7481.06025,78346,631
Senegal0.0040.0061110.0040.006138249
Serbia0.0210.0305850.0210.0307241,309
Seychelles0.0020.003560.0020.00369125
Slovakia0.0630.0891,7560.0630.0892,1723,927
Slovenia0.0960.1362,6760.0960.1363,3095,985
Solomon Islands0.0010.001280.0010.0013462
South Africa0.2900.4118,0830.2900.4119,99618,079
Spain2.9684.20682,7212.9684.206102,307185,028
Sri Lanka0.0160.0234460.0160.023552997
St. Lucia0.0010.001280.0010.0013462
Sudan0.0100.0101970.0100.010243440
Suriname0.0010.001280.0010.0013462
Swaziland0.0020.003560.0020.00369125
Sweden1.0711.51829,8501.0711.51836,91766,767
Switzerland1.2161.72333,8911.2161.72341,91575,807
Syria0.0160.0234460.0160.023552997
Tajikistan0.0010.001280.0010.0013462
The former Yugoslav Republic of Macedonia0.0050.0071390.0050.007172312
Thailand0.1860.2645,1840.1860.2646,41111,595
Togo0.0010.001280.0010.0013462
Tonga0.0010.001280.0010.0013462
Trinidad and Tobago0.0270.0387530.0270.0389311,683
Tunisia0.0310.0448640.0310.0441,0691,933
Turkey0.3810.54010,6190.3810.54013,13323,752
Uganda0.0030.004840.0030.004103187
Ukraine0.0450.0641,2540.0450.0641,5512,805
United Kingdom of Great Britain and Northern Ireland6.6429.413185,1196.6429.413228,949414,068
United Republic of Tanzania0.0060.0091670.0060.009207374
Venezuela0.2000.2835,5740.2000.2836,89412,468
Viet Nam0.0240.0346690.0240.0348271,496
Yemen0.0070.0101950.0070.010241436
Zambia0.0010.001280.0010.0013462
Zimbabwe0.0080.0112230.0080.011276499
        
TOTAL72.405100.0001,966,66272.405100.0002,432,3014,398,963