MOP 6 Decision BS-VI/7

BS-VI/7.Programme budget for the costs of the secretariat services and the biosafety work programme of the Cartagena Protocol on Biosafety for the biennium 2013-2014

The Conference of the Parties serving as the meeting of the Parties to the Cartagena Protocol on Biosafety
1.Welcomes the contribution of US$ 1,126,162 for 2012, to be increased by 2 per cent per year, from the host country Canada and the Province of Quebec to the operation of the Secretariat, of which 16.5 per cent has been allocated per annum to offset contributions from the Parties to the Protocol for the biennium 2013-2014;
2.Approves a core programme budget (BG) of US$ 2,922,100 for the year 2013 and of US$ 2,963,100 for the year 2014, for the purposes set out in table 1 below;
3.Approves the secretariat staffing as set out in table 2 below;
4.Adopts the scale of assessments for the apportionment of the costs under the Protocol for 2013 and 2014 set out in table 5 below;
5.Decides to maintain the working capital reserve at a level of 5 per cent of the core programme budget (BG) expenditure, including programme support costs;
6.Authorizes the Executive Secretary to enter into commitments up to the level of the approved budget, drawing on available cash resources, including unspent balances, contributions from previous financial periods and miscellaneous income;
7.Agrees to share the costs for secretariat services between those that are common to the Convention on Biological Diversity and the Protocol on an 85:15 ratio for the biennium 2013-2014;
8.Noting that as a contingency plan and in the event that the Conference of the Parties to the Convention on Biological Diversity decides at its eleventh meeting that its twelfth meeting will take place in early 2015 a provisional budget for 2015 to allow for the funding of the seventh meeting of the Parties to the Cartagena Protocol and the operations of the Secretariat in 2015 should be agreed upon by the current meeting of the Parties, adopts on a provisional basis the alternative tables 6-7 which will replace tables and figures mentioned above should the Conference of the Parties decide to hold its twelfth meeting in 2015 rather than 2014; *
9.Invites all Parties to the Protocol to note that contributions to the core programme budget (BG) are due on 1 January of the year in which these contributions have been budgeted for, and to pay them promptly, and urges Parties in a position to do so, to pay by 1 December of the year 2012 for the calendar year 2013 and by 1 October 2013 for the calendar year 2014, the contributions set out in table  5 and in this regard requests that Parties be notified of the amount of their contributions for 2014 by 1 August 2013;
10.Notes with concern that a number of Parties have not paid their contributions to the core budget (BG Trust Fund) for 2012 and prior years;
11.Urges Parties that have still not paid their contributions to the core budget (BG Trust Fund) for 2012 and prior years; to do so without delay and requests the Executive Secretary to publish and regularly update information on the status of contributions to the Protocol's Trust Funds (BG, BH and BI);
12.Decides that with regard to contributions due from 1 January 2005 onwards, Parties whose contributions are in arrears for two (2) or more years will not be eligible to become a member of the bureau of the Conference of the Parties serving as the meeting of the Parties to the Protocol; this will only apply in the case of Parties that are not least developed countries or small island developing States;
13.Authorizes the Executive Secretary to enter into arrangements with any Party whose contributions are in arrears for two or more years to mutually agree on a 'schedule of payments' for such a Party, to clear all outstanding arrears, within six years depending on the financial circumstances of the Party in arrears and pay future contributions by the due date, and report on the implementation of any such arrangement to the next meeting of the Bureau and to the Conference of the Parties serving as the meeting of the Parties to the Cartagena Protocol on Biosafety;
14.Decides that a Party with an agreed arrangement in accordance with paragraph 13 above and that is fully respecting the provisions of that arrangement will not be subject to the provisions of paragraph 12 above;
15.Requests the Executive Secretary and invites the President of the COP-MOP through a jointly signed letter to notify Parties whose contributions are in arrears and to invite them to take timely action.
16.Agrees with the funding estimates for activities under the Protocol to be financed from:
(a)The Special Voluntary Trust Fund (BH) for Additional Voluntary Contributions in Support of Approved Activities for the biennium 2013-2014, as specified by the Executive Secretary (see resource requirements in table 3 below);
(b)The Special Voluntary Trust Fund (BI) for Facilitating Participation of the Developing Country Parties, in particular the least developed countries and small island developing States, and Parties with Economies in Transition, for the biennium 2013-2014, as specified by the Executive Secretary (see resource requirements in table 4 below);
and urges Parties to make contributions to these funds;
17.Invites all States not Parties to the Protocol, as well as governmental, intergovernmental and non-governmental organizations and other sources, to contribute to the trust funds for the Protocol (BH, BI) to enable the Secretariat to implement approved activities in a timely manner especially capacity-building priorities and activities identified by developing countries and small island developing States, and Parties with economies in transition in respect of risk assessment and risk management and the effective operation of the Biosafety Clearing-House;
18.Notes with concern and regret that the core programme budget (BG) does not contain adequate finance for all activities identified by the Parties, including the priorities of developing country Parties. This has resulted in finance for technical Expert Groups to be dependent on voluntary funding which could have in particular a deleterious effect on capacity building for developing countries. Therefore agrees that the allocation of funds for the technical Expert Groups from the BH should not become standard practice in future budgets;
19.Reaffirms the importance of full and active participation of the developing country parties, in particular the least developed countries and small island developing States, as well as Parties with economies in transition in the activities of the Protocol and requests the Secretariat to remind Parties of the need to contribute to the Special Voluntary Trust Fund (BI) at least six months prior to the ordinary meetings of the Conference of the Parties, and urges Parties in the position to do so to ensure that the contributions are paid at least three months before the meeting;
20.Noting the low level of contributions to the BI Trust Fund, which facilitates participation in the meeting of the Conference of the Parties to the Convention serving as the meeting of the Parties to the Cartagena Protocol, and with a view to increasing finance for such participation, requests the Conference of the Parties to explore the possibility of merging the BI special voluntary Trust Fund with the BZ Voluntary Trust Fund, which facilitates participation of Parties in the Convention process, taking into account advice to be provided by the Executive Secretary and the Executive Director of the United Nations Environment Programme, and in the event of such a merger, further requests the Executive Secretary to ensure transparency when reporting expenditure for the Protocol and the Convention under the merged Trust Fund;
21.Decides that the trust funds for the Protocol (BG, BH, BI) shall be extended for a period of two years, beginning 1 January 2014 and ending 31 December 2015; and requests the Executive Director of UNEP to seek the approval of the Governing Council of UNEP for their extensions;
22.Requests the Executive Secretary to prepare and submit a programme budget for secretariat services, and the biosafety work programme of the Protocol and the Supplementary Protocol, including terms of reference for any proposals for new staff, and agrees to upgrade a post for the implementation of the Supplementary Protocol for the biennium 2015-2016 to the seventh meeting of the Conference of the Parties serving as the meeting of the Parties to the Protocol; and to provide three alternatives for the budget based on:
(a)The Executive Secretary's assessment of the required rate of growth for the programme budget;
(b)Increasing the core programme budget (BG Trust Fund) from the 2013-2014 level by 7.5 per cent in nominal terms;
(c)Maintaining the core programme budget (BG Trust Fund) at the 2013-2014 level in nominal terms;
23.Welcomes the action taken by the Executive Secretary in response to paragraph 25 of decision BS-V/7 on providing all relevant financial information to the MOP, and further requests that the related COP papers are also posted on the MOP document website;
24.Requests the Executive Secretary to seek further operational efficiencies in the biennium 2013-2014 and in the organization of the Convention of the Parties serving as the meeting of Parties to the Cartagena Protocol given that it is held in conjunction with the meeting of the Conference of the Parties to the Convention and to report thereon at the seventh meeting of the Conference of the Parties serving as the meeting of the Parties to the Cartagena Protocol.

* Note by the Secretariat. Following the adoption of this decision, the Conference of the Parties to the Convention, by paragraph 1 of its decision XI/10, decided "to maintain the current periodicity of its meetings until 2020, and that its future meetings will take place in 2014, 2016, 2018 and 2020".
 
Table 1
Biosafety Protocol resource requirements from the core budget (BG Trust Fund) for the biennium 2013-2014
(Thousands of United States dollar)
Description20132014Total
I.Expenditures
A.Staff costs *1,875.21,916.73,791.9
B.Biosafety Bureau meetings20.025.045.0
C.COP/MOP200.0250.0450.0
D.Consultants/subcontracts20.020.040.0
E.Travel on official business50.050.0100.0
F.Liaison Group meetings on Capacity-Building30.030.060.0
G.Biosafety Clearing-House advisory meetings55.0-55.0
H.Compliance committee meeting45.045.090.0
I.AHTEG - Risk Assessment---
J.General operating expenses252.4255.6508.0
K.Temporary assistance/Overtime5.05.010.0
L.Translation of BCH website25.025.050.0
M.AHTEG on Socio-economic considerations---
Sub-total (I)2,577.62,622.35,199.9
II.Programme support charge (13%)335.1340.9676.0
III.Working capital reserve9.49.4
GRAND TOTAL (I + II + III)2,922.12,963.15,885.2
Less contribution from host country189.5193.3382.9
TOTAL2,732.62,769.85,502.4
Less savings from previous years200.0200.0400.0
NET TOTAL (amount to be shared by Parties)2,532.62,569.85,102.4
*Includes 15% costs for 1 P-5, 1 P-4; 3 P-3 and 2 G-S staff funded mainly by the Convention.
Includes 50% costs for 1 P-4 staff funded by the Convention.
 
Table 2
Biosafety Protocol staffing requirements from the core budget (BG Trust Fund) for the biennium 2013-2014
Description20132014
I.Professional categories
D-111
P-4 *2.52.5
P-333
P-211
Total Professional categories7.57.5
II.Total General Services category55
TOTAL (I + II)12.512.5
* Includes 50% costs for 1 P-4 staff funded by the Convention
 
Table 3
Resource requirements from the Special Voluntary Trust Fund (BH) for Additional Voluntary Contributions in Support of Approved Activities of the Cartagena Protocol for the biennium 2013-2014
(United States dollars)
Description *2013-2014
I.Expenditures
1.Meetings/Workshops
Agenda item 5: Biosafety Clearing-House55,000
Agenda item 13: Article 17 (Unintentional) - Regional workshop120,000
Agenda item 14: Risk assessment and risk management expert meeting50,000
Agenda item 16: Socio-economic considerations expert meeting50,000
Agenda item 9: Coordination meetings60,000
Ongoing Strategic Plan activities160,000
2.Consultants
Agenda item 5: Activities of the Biosafety Clearing-House10,000
Agenda item 9: Roster of biosafety experts200,000
Agenda item 18: Methodological approach to assessment and review20,000
3.Travel of Staff
Agenda item 7: Cooperation with other organizations, conventions and initiatives30,000
Agenda item 16: Socio-economic considerations10,000
4.Publications/Printing costs
Agenda item 13: Article 17 (unintentional)60,000
On-going Strategic Plan activities300,000
5.Equipment
Agenda item 5: Biosafety Clearing-House10,000
6.Activities
Agenda item 5: Translation of the Biosafety Clearing-House20,000
Agenda item 14: Risk assessment and risk management (translation)100,000
Sub-total (I)1,255,000
II.Programme support costs (13%)163,150
TOTAL COST (I + II)1,418,150
* COP-MOP 6 agenda items
 
Table 4
Resource requirements from the Special Voluntary Trust Fund (BI) for Facilitating Participation of Parties in the Protocol for the biennium 2013-2014
(Thousands of United States dollars)
Description20132014
I.Meetings
Meetings of the Conference of the Parties serving as the meeting of the Parties to the Protocol600.0
Sub-total (I)600.0
II.Programme support costs (13%)78.0
TOTAL COST (I + II)678.0
 
Table 5
Contributions to the Trust Fund for the Cartagena Protocol on Biosafety for the biennium 2013-2014
PartyUN scale of assessments 2012
(per cent)
Scale with 22% ceiling, no LDC paying more than 0.01%
(per cent)
Contributions per 1 Jan. 2013
(US$)
UN scale of assessments 2012
(per cent)
Scale with 22% ceiling, no LDC paying more than 0.01%
(per cent)
Contributions as per 1 Jan. 2014
(US$)
Total contributions 2013-2014
(US$)
Albania0.0100.0143570.0100.014362719
Algeria0.1280.1804,5700.1280.1804,6379,208
Angola0.0100.0102530.0100.010257510
Antigua and Barbuda0.0020.003710.0020.00372144
Armenia0.0050.0071790.0050.007181360
Austria0.8511.20030,3850.8511.20030,83261,216
Azerbaijan0.0150.0215360.0150.0215431,079
Bahamas0.0180.0256430.0180.0256521,295
Bahrain0.0390.0551,3920.0390.0551,4132,805
Bangladesh0.0100.0102530.0100.010257510
Barbados0.0080.0112860.0080.011290575
Belarus0.0420.0591,5000.0420.0591,5223,021
Belgium1.0751.51638,3821.0751.51638,94777,330
Belize0.0010.001360.0010.0013672
Benin0.0030.0041070.0030.004109216
Bhutan0.0010.001360.0010.0013672
Bolivia0.0070.0102500.0070.010254504
Bosnia and Herzegovina0.0140.0205000.0140.0205071,007
Botswana0.0180.0256430.0180.0256521,295
Brazil1.6112.27157,5201.6112.27158,367115,887
Bulgaria0.0380.0541,3570.0380.0541,3772,734
Burkina Faso0.0030.0041070.0030.004109216
Burundi0.0010.001360.0010.0013672
Cambodia0.0030.0041070.0030.004109216
Cameroon0.0110.0163930.0110.016399791
Cape Verde0.0010.001360.0010.0013672
Central African Republic0.0010.001360.0010.0013672
Chad0.0020.003710.0020.00372144
China3.1894.496113,8623.1894.496115,538229,400
Colombia0.1440.2035,1410.1440.2035,21710,359
Comoros0.0010.001360.0010.0013672
Congo0.0030.0041070.0030.004109216
Costa Rica0.0340.0481,2140.0340.0481,2322,446
Croatia0.0970.1373,4630.0970.1373,5146,978
Cuba0.0710.1002,5350.0710.1002,5725,107
Cyprus0.0460.0651,6420.0460.0651,6673,309
Czech Republic0.3490.49212,4610.3490.49212,64425,105
Democratic People's Republic of Korea0.0070.0102500.0070.010254504
Democratic Republic of the Congo0.0030.0041070.0030.004109216
Denmark0.7361.03826,2790.7361.03826,66552,944
Djibouti0.0010.001360.0010.0013672
Dominica0.0010.001360.0010.0013672
Dominican Republic0.0420.0591,5000.0420.0591,5223,021
Ecuador0.0400.0561,4280.0400.0561,4492,877
Egypt0.0940.1333,3560.0940.1333,4066,762
El Salvador0.0190.0276780.0190.0276881,367
Eritrea0.0010.001360.0010.0013672
Estonia0.0400.0561,4280.0400.0561,4492,877
Ethiopia0.0080.0102530.0080.010257510
European Union2.5002.50063,3142.5002.50064,246127,560
Fiji0.0040.0061430.0040.006145288
Finland0.5660.79820,2090.5660.79820,50640,715
France6.1238.632218,6196.1238.632221,836440,456
Gabon0.0140.0205000.0140.0205071,007
Gambia0.0010.001360.0010.0013672
Georgia0.0060.0082140.0060.008217432
Germany8.01811.304286,2808.01811.304290,492576,772
Ghana0.0060.0082140.0060.008217432
Greece0.6910.97424,6720.6910.97425,03549,707
Grenada0.0010.001360.0010.0013672
Guatemala0.0280.0391,0000.0280.0391,0142,014
Guinea0.0020.003710.0020.00372144
Guinea-Bissau0.0010.001360.0010.0013672
Guyana0.0010.001360.0010.0013672
Honduras0.0080.0112860.0080.011290575
Hungary0.2910.41010,3900.2910.41010,54320,933
India0.5340.75319,0660.5340.75319,34738,413
Indonesia0.2380.3368,4980.2380.3368,62317,120
Iran (Islamic Republic of)0.2330.3288,3190.2330.3288,44216,761
Ireland0.4980.70217,7810.4980.70218,04335,823
Italy4.9997.048178,4874.9997.048181,114359,601
Jamaica0.0140.0205000.0140.0205071,007
Japan12.53017.665447,37912.53017.665453,962901,341
Jordan0.0140.0205000.0140.0205071,007
Kazakhstan0.0760.1072,7140.0760.1072,7535,467
Kenya0.0120.0174280.0120.017435863
Kiribati0.0010.001360.0010.0013672
Kyrgyzstan0.0010.001360.0010.0013672
Lao People's Democratic Republic0.0010.001360.0010.0013672
Latvia0.0380.0541,3570.0380.0541,3772,734
Lesotho0.0010.001360.0010.0013672
Liberia0.0010.001360.0010.0013672
Libya0.1290.1824,6060.1290.1824,6749,280
Lithuania0.0650.0922,3210.0650.0922,3554,676
Luxembourg0.0900.1273,2130.0900.1273,2616,474
Madagascar0.0030.0041070.0030.004109216
Malawi0.0010.001360.0010.0013672
Malaysia0.2530.3579,0330.2530.3579,16618,199
Maldives0.0010.001360.0010.0013672
Mali0.0030.0041070.0030.004109216
Malta0.0170.0246070.0170.0246161,223
Marshall Islands0.0010.001360.0010.0013672
Mauritania0.0010.001360.0010.0013672
Mauritius0.0110.0163930.0110.016399791
Mexico2.3563.32284,1202.3563.32285,358169,478
Mongolia0.0020.003710.0020.00372144
Montenegro0.0040.0061430.0040.006145288
Morocco0.0580.0822,0710.0580.0822,1014,172
Mozambique0.0030.0041070.0030.004109216
Myanmar0.0060.0082140.0060.008217432
Namibia0.0080.0112860.0080.011290575
Nauru0.0010.001360.0010.0013672
Netherlands1.8552.61566,2321.8552.61567,207133,439
New Zealand0.2730.3859,7470.2730.3859,89119,638
Nicaragua0.0030.0041070.0030.004109216
Niger0.0020.003710.0020.00372144
Nigeria0.0780.1102,7850.0780.1102,8265,611
Niue0.0010.001360.0010.0013672
Norway0.8711.22831,0990.8711.22831,55662,655
Oman0.0860.1213,0710.0860.1213,1166,186
Pakistan0.0820.1162,9280.0820.1162,9715,899
Palau0.0010.001360.0010.0013672
Panama0.0220.0317860.0220.0317971,583
Papua New Guinea0.0020.003710.0020.00372144
Paraguay0.0070.0102500.0070.010254504
Peru0.0900.1273,2130.0900.1273,2616,474
Philippines0.0900.1273,2130.0900.1273,2616,474
Poland0.8281.16729,5630.8281.16729,99859,562
Portugal0.5110.72018,2450.5110.72018,51436,759
Qatar0.1350.1904,8200.1350.1904,8919,711
Republic of Korea2.2603.18680,6922.2603.18681,880162,572
Republic of Moldova0.0020.003710.0020.00372144
Romania0.1770.2506,3200.1770.2506,41312,732
Rwanda0.0010.001360.0010.0013672
Saint Kitts and Nevis0.0010.001360.0010.0013672
Saint Lucia0.0010.001360.0010.0013672
Saint Vincent and the Grenadines0.0010.001360.0010.0013672
Samoa0.0010.001360.0010.0013672
Saudi Arabia0.8301.17029,6350.8301.17030,07159,706
Senegal0.0060.0082140.0060.008217432
Serbia0.0370.0521,3210.0370.0521,3412,662
Seychelles0.0020.003710.0020.00372144
Slovakia0.1420.2005,0700.1420.2005,14510,215
Slovenia0.1030.1453,6780.1030.1453,7327,409
Solomon Islands0.0010.001360.0010.0013672
Somalia0.0010.001360.0010.0013672
South Africa0.3850.54313,7460.3850.54313,94927,695
Spain3.1774.479113,4343.1774.479115,103228,536
Sri Lanka0.0190.0276780.0190.0276881,367
Sudan0.0100.0102530.0100.010257510
Suriname0.0030.0041070.0030.004109216
Swaziland0.0030.0041070.0030.004109216
Sweden1.0641.50037,9901.0641.50038,54976,538
Switzerland1.1301.59340,3461.1301.59340,94081,286
Syrian Arab Republic0.0250.0358930.0250.0359061,798
Tajikistan0.0020.003710.0020.00372144
Thailand0.2090.2957,4620.2090.2957,57215,034
The former Yugoslav Republic of Macedonia0.0070.0102500.0070.010254504
Togo0.0010.001360.0010.0013672
Tonga0.0010.001360.0010.0013672
Trinidad and Tobago0.0440.0621,5710.0440.0621,5943,165
Tunisia0.0300.0421,0710.0300.0421,0872,158
Turkey0.6170.87022,0300.6170.87022,35444,384
Turkmenistan0.0260.0379280.0260.0379421,870
Uganda0.0060.0082140.0060.008217432
Ukraine0.0870.1233,1060.0870.1233,1526,258
United Kingdom6.6049.310235,7936.6049.310239,263475,056
United Republic of Tanzania0.0080.0102530.0080.010257510
Uruguay0.0270.0389640.0270.0389781,942
Venezuela0.3140.44311,2110.3140.44311,37622,587
Viet Nam0.0330.0471,1780.0330.0471,1962,374
Yemen0.0100.0102530.0100.010257510
Zambia0.0040.0061430.0040.006145288
Zimbabwe0.0030.0041070.0030.004109216
TOTAL71.671100.0002,532,55871.671100.0002,569,8255,102,383
   
Table 6
Biosafety Protocol - Contingency resource requirements from the core budget (BG Trust Fund) for the period 2013-2015
(Thousands of United States dollar)
Description201320142015Total
I.Expenditures
A.Staff costs *1,875.21,916.71,959.35,751.2
B.Biosafety Bureau meetings20.020.025.065.0
C.COP/MOP100.0200.0150.0450.0
D.Consultants/subcontracts20.020.020.060.0
E.Travel on official business50.050.050.0150.0
F.Liaison Group meetings on Capacity-Building30.030.030.090.0
G.Biosafety Clearing-House advisory meetings55.0-55.0110.0
H.Compliance committee meeting45.045.045.0135.0
I.AHTEG - Risk Assessment----
J.General operating expenses252.4255.6255.6763.7
K.Temporary assistance/Overtime5.05.05.015.0
L.Translation of BCH website25.025.025.075.0
M.AHTEG on Socio-economic considerations----
Sub-total (I)2,477.72,567.32,620.07,665.0
II.Programme support charge (13%)322.1333.8340.6996.4
III.Working capital reserve148.7148.7
GRAND TOTAL (I + II + III)2,948.42,901.12,960.68,810.1
Less contribution from host country189.5193.3197.2580.0
TOTAL2,758.92,707.72,763.48,230.0
Less savings from previous years200.0200.0400.0
NET TOTAL (amount to be shared by Parties)2,558.92,507.72,763.47,830.0
*Includes 15% costs for 1 P-5, 1 P-4, 3 P-3 and 2 G-S staff funded mainly by the Convention.
Includes 50% costs for 1 P-4 staff funded by the Convention.
Assessed contributions to be based on the applicable UN scale of assessments for 2015.
 
Table 7
Biosafety Protocol - Contingency staffing requirements from the core budget (BG Trust Fund) for the period 2013-2015
Description201320142015
I.Professional categories
D-1111
P-42.52.52.5
P-3333
P-2111
Total Professional categories7.57.57.5
II.Total General Services category555
TOTAL (I + II)12.512.512.5
BS-VI/6BS-VI/8