MOP 7 Decision BS-VII/7

BS-VII/7.Report of the Executive Secretary on the administration of the Protocol

The Conference of the Parties serving as the meeting of the Parties to the Cartagena Protocol on Biosafety
1.Welcomes the contribution of CAD 1,576,652, for the year 2015 and CAD 1,584,692 for the year 2016, from the host country, Canada, and the Province of Quebec to the rental of the premises of the Secretariat, of which 16.5 per cent has been allocated per annum to offset contributions from the Parties to the Protocol for the biennium 2015-2016;
2.Approves a core programme budget (BG) of US$ 3,243,500 for the year 2015 and of US$ 3,190,400 for the year 2016, for the purposes set out in table 1 below;
3.Approves secretariat staffing as set out in table 2 below;
4.Adopts the scale of assessments for the apportionment of the costs under the Protocol for 2015 and 2016 set out in table 5 below;
5.Decides, in the light of the recommendation of the Office of Internal Oversight Services (OIOS) in its report on the Secretariat of the Convention on Biological Diversity, to increase the working capital reserve to a level of 7.5 per cent of the core programme budget (BG) expenditure, including programme support costs, and to do so from the existing BG fund balance;
6.Authorizes the Executive Secretary to enter into commitments up to the level of the approved budget, drawing on available cash resources, including unspent balances, contributions from previous financial periods and miscellaneous income;
7.Authorizes the Executive Secretary to transfer resources among the programmes between each of the main appropriation lines set out in table 1 below up to an aggregate of 15 per cent of the total programme budget, provided that a further limitation of up to a maximum of 25 per cent of each such appropriation line shall apply;
8.Agrees to share the costs for secretariat services between those that are common to the Convention on Biological Diversity and the Protocol on an 85:15 ratio for the biennium 2015-2016, while noting that the proportionate division between the Convention and its two Protocols will need to be reconsidered for the 2017-2018 budget following discussions on the implementation of the Functional Review of the Secretariat;
9.Invites all Parties to the Protocol to note that contributions to the core programme budget (BG) are due on 1 January of the year in which these contributions have been budgeted for, and to pay them promptly, and urges Parties in a position to do so, to pay by 1 December of the year 2014 for the calendar year 2015 and by 1 October 2015 for the calendar year 2016, the contributions set out in table 5 and in this regard requests that Parties be notified of the amount of their contributions for 2016 by 1 August 2015;
10.Notes with concern that a number of Parties have not paid their contributions to the core budget (BG Trust Fund) for 2014 and prior years, including 14 Parties that have never paid their contributions, and also notes that, in accordance with the International Public Sector Accounting Standards adopted by the United Nations, arrears estimated at $92,738 will be outstanding at the end of 2014 and will have to be deducted from the fund balance to cover doubtful debt and so cannot be used for the benefit of all Parties;
11.Urges Parties that have still not paid their contributions to the core budget (BG Trust Fund) for 2014 and prior years; to do so without delay and requests the Executive Secretary to publish and regularly update information on the status of contributions to the Protocol's Trust Funds (currently BG, BH and BI) and on the implication of non-payment of assessed contributions for the fund balance;
12.Confirms that, with regard to contributions due from 1 January 2005 onwards, Parties whose contributions are in arrears for two (2) or more years will not be eligible to become a member of the Bureau of the Conference of the Parties serving as the meeting of the Parties to the Protocol, and that this will only apply in the case of Parties that are not least developed countries or small island developing States;
13.Authorizes the Executive Secretary to enter into arrangements with any Party whose contributions are in arrears for two or more years to mutually agree on a “schedule of payments” for such a Party, to clear all outstanding arrears, within six years depending on the financial circumstances of the Party in arrears and pay future contributions by the due date, and report on the implementation of any such arrangement to the next meeting of the Bureau and to the Conference of the Parties serving as the meeting of the Parties to the Cartagena Protocol on Biosafety;
14.Decides that a Party with an agreed arrangement in accordance with paragraph 13 above and that is fully respecting the provisions of that arrangement will not be subject to the provisions of paragraph 12 above;
15.Requests the Executive Secretary and invites the President of the COP-MOP through a jointly signed letter to notify Parties whose contributions are in arrears to invite them to take timely action and thanks those Parties that have responded in a positive manner in paying their outstanding contributions;
16.Agrees with the funding estimates for activities under the Protocol to be financed from:
(a)The Special Voluntary Trust Fund (BH) for Additional Voluntary Contributions in Support of Approved Activities for the biennium 2015-2016, as specified by the Executive Secretary, giving special attention to capacity-building (see resource requirements in table 3 below);
(b)The Special Voluntary Trust Fund (BI) for Facilitating Participation of the Developing Country Parties, in particular the least developed countries and small island developing States, Parties with Economies in Transition, for the biennium 2015-2016, as specified by the Executive Secretary (see resource requirements in table 4 below);
and urges Parties to make contributions to these funds;
17.Considers that the trust funds for the Protocol (BG, BH, BI) should be extended for a period of two years, beginning 1 January 2016 and ending 31 December 2017, and requests the Executive Director of the United Nations Environment Programme to seek the approval of the United Nations Environment Assembly for their extension;
18.Agrees, in view of the decision to hold the ordinary meetings of the Parties of the Cartagena Protocol concurrently with the Conference of the Parties of the Convention on Biological Diversity, subject to the agreement of the Conference of the Parties and taking into account advice to be provided by the Executive Secretary and the Executive Director of the United Nations Environment Programme, to merge the BI special voluntary Trust Fund with the BZ Voluntary Trust Fund, which facilitates participation of Parties in the meetings related to the Convention and its Protocols and, in the event of such merger, requests the Executive Secretary to ensure transparency when reporting expenditure for the Protocol and the Convention under the merged Trust Fund;
19.Invites all States not Parties to the Protocol, as well as governmental, intergovernmental and non-governmental organizations and other sources, to contribute to the trust funds for the Protocol (BH, BI) to enable the Secretariat to implement approved activities in a timely manner;
20.Notes with concern the low level of contributions to the BI Trust Fund, which facilitates participation in the meeting of the Conference of the Parties to the Convention serving as the meeting of the Parties to the Cartagena Protocol;
21.Reaffirms the importance of full and effective participation of the developing country Parties, in particular the least developed countries and small island developing States, as well as Parties with economies in transition, in the activities of the Protocol and, requests the Secretariat to remind Parties of the need to contribute to the Special Voluntary Trust Fund (BI) at least six months prior to the ordinary meetings of the Conference of the Parties, and urges Parties in the position to do so to ensure that the contributions are paid at least three months before the meeting;
22.Stresses the importance of the decisions of the Conference of the Parties of the Convention and the meetings of the Parties of its Protocols on improving the efficiency of structures and processes under the Convention and its Protocols and on the outcome of the Functional Review of the Secretariat and their implications for the future budgets of the Cartagena Protocol on Biosafety;
23.Also requests the Executive Secretary to provide information on savings resulting from the integration of the work of the Secretariat of the Convention and its Protocols;
24.Requests the Executive Secretary to prepare and submit a programme budget for secretariat services and the biosafety work programme of the Protocol for the biennium 2017-2018 to the eighth meeting of the Conference of the Parties serving as the meeting of the Parties to the Protocol, and to provide two alternatives for the budget based on:
(a)The Executive Secretary’s assessment of the required rate of growth for the programme budget which should not exceed a 5 per cent increase from the 2015-2016 level in nominal terms;
(b)Maintaining the core programme budget (BG Trust Fund) at the 2015-2016 level in nominal terms as in table 1;
25.Requests the Executive Secretary to report on income and budget performance, unspent balances and the status of surplus and carry-overs as well as any adjustments made to the Protocol budget for the biennium 2015-2016 and to provide to the Conference of the Parties serving as the meeting of the Parties to the Protocol and biosafety focal points all financial information regarding the budget for the Convention on Biological Diversity at the same time as it is provided to Parties to the Convention;
Table 1
Biosafety Protocol resource requirements from the core budget (BG Trust Fund) for the biennium 2015-2016
(Thousands of United States dollars)
Description20152016Total
I.Expenditures
A.Staff costs*1,971.42,008.83,980.2
B.Biosafety Bureau meetings20.025.045.0
C.Eighth meeting of the Conference of the Parties serving as the Meeting of the Parties to the Protocol100.0300.0400.0
D.Consultants/subcontracts30.030.060.0
E.Travel on official business50.050.0100.0
F.Meetings of the Liaison Group on Capacity-Building30.030.060.0
G.Biosafety Clearing-House Informal Advisory meetings55.0-55.0
H.Compliance Committee meeting45.045.090.0
I.Biosafety Clearing House Expert meeting80.0-80.0
J.General operating expenses283.6284.6568.2
K.Temporary assistance/Overtime10.010.020.0
L.Translation of BCH website35.035.070.0
M.Biosafety Clearing House equipment5.05.010.0
Subtotal (I)2,715.02,823.45,538.4
IIProgramme support charge (13 %)353.0367.0720.0
IIIWorking capital reserve (7.5 %)175.5175.5
GRAND TOTAL (I+II+III)3,243.53,190.46,433.9
Replenishment of working capital reserve from savings(175.5)(175.5)
Less contribution from host country**(237.9)(239.1)(477.0)
TOTAL2,830.12,951.35,781.4
Less savings from previous years(200.0)(200.0)(400.0)
NET TOTAL (amount to be shared by Parties)2,630.12,751.35,381.4
*Includes 15 per cent of costs for 1 P-5, 1 P-4; 3 P-3 and 2 G-S staff funded mainly by the Convention.
Includes 50 per cent of costs for 1 P-4 staff funded by the Convention.
**Host country contribution paid in Canadian dollars to cover rental costs.
Table 2
Biosafety Protocol staffing requirements from the core budget (BG Trust Fund) for the biennium 2015-2016
Description20152016
I.Professional category
D-111
P-42.52.5
P-333
P-222
Total Professional category8.58.5
II.Total General Service category44
TOTAL (I+II)12.512.5
Table 3
Resource requirements from the Special Voluntary Trust Fund (BH) for Additional Voluntary Contributions in Support of Approved Activities of the Cartagena Protocol for the biennium 2015-2016
(Thousands of United States dollars)
Description *Amount
I.Expenditures
Meetings/Workshops
Agenda item 10: Identification (4-Regional workshops)320,000
Agenda item 11: Nagoya-Kuala Lumpur Protocol (4-regional workshops)320,000
Agenda item 12: Risk assessment and risk management expert meeting100,000
Agenda item 13: Socio-economic considerations expert meeting100,000
Agenda item 15: Assessment and review Liaison Group30,000
Agenda item 16: Article 17 (unintentional) – Regional workshop320,000
On-going Strategic Plan activities160,000
Consultants
Agenda item 9: Roster of biosafety experts (ongoing)200,000
Travel of Staff
Agenda item 7: Cooperation with other organizations, conventions and initiatives10,000
Agenda item 13: Socio-economic considerations30,000
Publications/Printing costs
Agenda item 16: Article 17(unintentional)60,000
Ongoing Strategic Plan activities150,000
Activities
Agenda item 14: Risk assessment and risk management (translation)80,000
Subtotal I1,880,000
II.Programme support costs (13 %)244,400
Total costs (I+II)2,124,400
*COP-MOP/7 Agenda items
Table 4
Resource requirements from the Special Voluntary Trust Fund (BI) for Facilitating Participation in the Protocol for the Biennium 2015-2016
(Thousands of United States dollars)
Description20152016
I.Meetings
Meetings of the Conference of the Parties serving as the meeting of the Parties to the Protocol600.0
Subtotal (I)600.0
II.Programme support cost (13 %)78.0
Total cost (I+II)678.0
Table 5
Contributions to the Trust Fund for the Cartagena Protocol on Biosafety for the biennium 2015-2016
PartyUN scale of assessments 2015
(percentage)
Scale with 22% ceiling, no LDC paying more than 0.01 %
(percentage)
Contributions per 1 Jan. 2015
(US$)
UN scale of assessments 2015
(percentage)
Scale with 22% ceiling, no LDC paying more than 0.01 %
(percentage)
Contributions as per 1 Jan. 2016
(US$)
Total contributions 2015-2016
(US$)
Afghanistan0.0050.0071870.0050.007196383
Albania0.0100.0143740.0100.014391766
Algeria0.1370.1955,1270.1370.1955,36310,490
Angola0.0100.0102630.0100.010275538
Antigua and Barbuda0.0020.003750.0020.00378153
Armenia0.0070.0102620.0070.010274536
Austria0.7981.13529,8640.7981.13531,24061,104
Azerbaijan0.0400.0571,4970.0400.0571,5663,063
Bahamas0.0170.0246360.0170.0246661,302
Bahrain0.0390.0551,4600.0390.0551,5272,986
Bangladesh0.0100.0102630.0100.010275538
Barbados0.0080.0112990.0080.011313613
Belarus0.0560.0802,0960.0560.0802,1924,288
Belgium0.9981.42037,3490.9981.42039,07076,418
Belize0.0010.001370.0010.0013977
Benin0.0030.0041120.0030.004117230
Bhutan0.0010.001370.0010.0013977
Bolivia0.0090.0133370.0090.013352689
Bosnia and Herzegovina0.0170.0246360.0170.0246661,302
Botswana0.0170.0246360.0170.0246661,302
Brazil2.9344.175109,8012.9344.175114,860224,661
Bulgaria0.0470.0671,7590.0470.0671,8403,599
Burkina Faso0.0030.0041120.0030.004117230
Burundi0.0010.001370.0010.0013977
Cambodia0.0040.0061500.0040.006157306
Cameroon0.0120.0174490.0120.017470919
Cabo Verde0.0010.001370.0010.0013977
Central African Republic0.0010.001370.0010.0013977
Chad0.0020.003750.0020.00378153
China5.1487.325192,6565.1487.325201,534394,190
Colombia0.2590.3699,6930.2590.36910,13919,832
Comoros0.0010.001370.0010.0013977
Congo0.0050.0071870.0050.007196383
Costa Rica0.0380.0541,4220.0380.0541,4882,910
Croatia0.1260.1794,7150.1260.1794,9339,648
Cuba0.0690.0982,5820.0690.0982,7015,283
Cyprus0.0470.0671,7590.0470.0671,8403,599
Czech Republic0.3860.54914,4450.3860.54915,11129,557
Democratic People's Republic of Korea0.0060.0092250.0060.009235459
Democratic Republic of the Congo0.0030.0041120.0030.004117230
Denmark0.6750.96025,2610.6750.96026,42551,686
Djibouti0.0010.001370.0010.0013977
Dominica0.0010.001370.0010.0013977
Dominican Republic0.0450.0641,6840.0450.0641,7623,446
Ecuador0.0440.0631,6470.0440.0631,7233,369
Egypt0.1340.1915,0150.1340.1915,24610,261
El Salvador0.0160.0235990.0160.0236261,225
Eritrea0.0010.001370.0010.0013977
Estonia0.0400.0571,4970.0400.0571,5663,063
Ethiopia0.0100.0102630.0100.010275538
European Union2.50065,7532.50068,783134,537
Fiji0.0030.0041120.0030.004117230
Finland0.5190.73819,4230.5190.73820,31839,741
France5.5937.958209,3105.5937.958218,955428,265
Gabon0.0200.0287480.0200.0287831,531
Gambia0.0010.001370.0010.0013977
Georgia0.0070.0102620.0070.010274536
Germany7.14110.161267,2417.14110.161279,556546,797
Ghana0.0140.0205240.0140.0205481,072
Greece0.6380.90823,8760.6380.90824,97648,853
Grenada0.0010.001370.0010.0013977
Guatemala0.0270.0381,0100.0270.0381,0572,067
Guinea0.0010.001370.0010.0013977
Guinea-Bissau0.0010.001370.0010.0013977
Guyana0.0010.001370.0010.0013977
Honduras0.0080.0112990.0080.011313613
Hungary0.2660.3789,9550.2660.37810,41320,368
India0.6660.94824,9240.6660.94826,07350,997
Indonesia0.3460.49212,9490.3460.49213,54526,494
Iran (Islamic Republic of)0.3560.50713,3230.3560.50713,93727,259
Iraq0.0680.0972,5450.0680.0972,6625,207
Ireland0.4180.59515,6430.4180.59516,36432,007
Italy4.4486.329166,4604.4486.329174,130340,590
Jamaica0.0110.0164120.0110.016431842
Japan10.83315.414405,40910.83315.414424,090829,499
Jordan0.0220.0318230.0220.0318611,685
Kazakhstan0.1210.1724,5280.1210.1724,7379,265
Kenya0.0130.0184870.0130.018509995
Kiribati0.0010.001370.0010.0013977
Kyrgyzstan0.0020.003750.0020.00378153
Lao People's Democratic Republic0.0020.003750.0020.00378153
Latvia0.0470.0671,7590.0470.0671,8403,599
Lebanon0.0420.0601,5720.0420.0601,6443,216
Lesotho0.0010.001370.0010.0013977
Liberia0.0010.001370.0010.0013977
Libya0.1420.2025,3140.1420.2025,55910,873
Lithuania0.0730.1042,7320.0730.1042,8585,590
Luxembourg0.0810.1153,0310.0810.1153,1716,202
Madagascar0.0030.0041120.0030.004117230
Malawi0.0020.003750.0020.00378153
Malaysia0.2810.40010,5160.2810.40011,00121,517
Maldives0.0010.001370.0010.0013977
Mali0.0040.0061500.0040.006157306
Malta0.0160.0235990.0160.0236261,225
Marshall Islands0.0010.001370.0010.0013977
Mauritania0.0020.003750.0020.00378153
Mauritius0.0130.0184870.0130.018509995
Mexico1.8422.62168,9341.8422.62172,111141,045
Mongolia0.0030.0041120.0030.004117230
Montenegro0.0050.0071870.0050.007196383
Morocco0.0620.0882,3200.0620.0882,4274,747
Mozambique0.0030.0041120.0030.004117230
Myanmar0.0100.0102630.0100.010275538
Namibia0.0100.0143740.0100.014391766
Nauru0.0010.001370.0010.0013977
Netherlands1.6542.35361,8991.6542.35364,751126,649
New Zealand0.2530.3609,4680.2530.3609,90419,373
Nicaragua0.0030.0041120.0030.004117230
Niger0.0020.003750.0020.00378153
Nigeria0.0900.1283,3680.0900.1283,5236,891
Niue0.0010.001370.0010.0013977
Norway0.8511.21131,8470.8511.21133,31565,162
Oman0.1020.1453,8170.1020.1453,9937,810
Pakistan0.0850.1213,1810.0850.1213,3286,509
Palau0.0010.001370.0010.0013977
Panama0.0260.0379730.0260.0371,0181,991
Papua New Guinea0.0040.0061500.0040.006157306
Paraguay0.0100.0143740.0100.014391766
Peru0.1170.1664,3790.1170.1664,5808,959
Philippines0.1540.2195,7630.1540.2196,02911,792
Poland0.9211.31034,4670.9211.31036,05570,522
Portugal0.4740.67417,7390.4740.67418,55636,295
Qatar0.2090.2977,8220.2090.2978,18216,003
Republic of Korea1.9942.83774,6231.9942.83778,061152,684
Republic of Moldova0.0030.0041120.0030.004117230
Romania0.2260.3228,4580.2260.3228,84717,305
Rwanda0.0020.003750.0020.00378153
Saint Kitts and Nevis0.0010.001370.0010.0013977
Saint Lucia0.0010.001370.0010.0013977
Saint Vincent and the Grenadines0.0010.001370.0010.0013977
Samoa0.0010.001370.0010.0013977
Saudi Arabia0.8641.22932,3340.8641.22933,82466,158
Senegal0.0060.0092250.0060.009235459
Serbia0.0400.0571,4970.0400.0571,5663,063
Seychelles0.0010.001370.0010.0013977
Slovakia0.1710.2436,3990.1710.2436,69413,094
Slovenia0.1000.1423,7420.1000.1423,9157,657
Solomon Islands0.0010.001370.0010.0013977
Somalia0.0010.001370.0010.0013977
South Africa0.3720.52913,9220.3720.52914,56328,485
Spain2.9734.230111,2602.9734.230116,387227,647
Sri Lanka0.0250.0369360.0250.0369791,914
Sudan0.0100.0143740.0100.014391766
Suriname0.0040.0061500.0040.006157306
Swaziland0.0030.0041120.0030.004117230
Sweden0.9601.36635,9270.9601.36637,58273,509
Switzerland1.0471.49039,1821.0471.49040,98880,170
Syrian Arab Republic0.0360.0511,3470.0360.0511,4092,757
Tajikistan0.0030.0041120.0030.004117230
Thailand0.2390.3408,9440.2390.3409,35618,301
The Former Yugoslav Republic of Macedonia0.0080.0112990.0080.011313613
Togo0.0010.001370.0010.0013977
Tonga0.0010.001370.0010.0013977
Trinidad and Tobago0.0440.0631,6470.0440.0631,7233,369
Tunisia0.0360.0511,3470.0360.0511,4092,757
Turkey1.3281.89049,6981.3281.89051,989101,687
Turkmenistan0.0190.0277110.0190.0277441,455
Uganda0.0060.0092250.0060.009235459
Ukraine0.0990.1413,7050.0990.1413,8767,581
United Arab Emirates0.5950.84722,2670.5950.84723,29345,560
United Kingdom of Great Britain and Northern Ireland5.1797.369193,8165.1797.369202,748396,564
United Republic of Tanzania0.0090.0102630.0090.010275538
Uruguay0.0520.0741,9460.0520.0742,0363,982
Venezuela0.6270.89223,4650.6270.89224,54648,010
Viet Nam0.0420.0601,5720.0420.0601,6443,216
Yemen0.0100.0102630.0100.010275538
Zambia0.0060.0092250.0060.009235459
Zimbabwe0.0020.003750.0020.00378153

TOTAL

68.540100.0002,630,13268.540100.0002,751,3285,381,461
BS-VII/6BS-VII/8