NP MOP 1 Decision NP-1/13

NP-1/13.Programme budget for the biennium following the entry into force of the Nagoya Protocol

The Conference of the Parties serving as the meeting of the Parties to the Nagoya Protocol
1.Decides that the financial rules and regulations and the decisions related to the administration of the budget, adopted by the Conference of the Parties to the Convention, be applied mutatis mutandis to the Nagoya Protocol;
2.Decides to set up the following trust funds for the Nagoya Protocol for a period of three years, beginning 1 January 2015 and ending 31 December 2017, and requests the Executive Director of the United Nations Environment Programme to seek the approval of the United Nations Environment Assembly for their establishment:
(a)Trust Fund for the core programme budget for the Nagoya Protocol (BYP 23 Trust Fund);
(b)Special Voluntary Trust Fund (BEP Trust Fund) for Additional Voluntary Contributions in Support of Approved Activities;
3.Approves a core programme budget (BYP) of US$ 290,200 for the year 2015 and of US$ 985,500 for the year 2016, for the purposes set out in table 1 below;
4.Approves the Secretariat staffing as set out in table 2 below;
5.Decides to adopt the Nagoya Protocol scale of assessment for the apportionment of the distinct costs among Parties to the Protocol for 2015 and 2016 set out in table 4 below and authorizes the Executive Secretary, in keeping with the financial rules, to adjust the list of Parties on receipt of notification from the depositary that a State has deposited an instrument of ratification, acceptance, approval or accession;
6.Authorizes the Executive Secretary, on an exceptional basis, to amend the 2016 scale to include all Parties for which the Protocol enters into force on or before 31 December 2015;
7.Decides also, in the light of the recommendation of the Office of Internal Oversight Services (OIOS) in its report on the Secretariat of the Convention on Biological Diversity, to establish a working capital reserve for the core budget (BYP Trust Fund) that will build up to 7.5 per cent of approved biennial expenditure, including programme support costs by the 31 December 2016;
8 Decides further that the pro rata contributions of Parties for whom the Nagoya Protocol enters into force after 1 January 2015 will be used in the first instance to build the required working capital reserve and in this regard welcomes paragraph 10 of decision XII/32 of the Conference of the Parties;
9.Authorizes the Executive Secretary to enter into commitments up to the level of the approved budget, drawing on available cash resources;
10.Also authorizes the Executive Secretary to transfer resources among the programmes between each of the main appropriation lines set out in table 1 below up to an aggregate of 15 per cent of the total programme budget, provided that a further limitation of up to a maximum of 25 per cent of each such appropriation line shall apply;
11.Invites all Parties to the Protocol to note that contributions to the core programme budget (BYP) are due on 1 January of the year in which these contributions have been budgeted for, and to pay them promptly, and urges Parties in a position to do so to pay by 1 December of the year 2014 for the calendar year 2015 and by 1 November 2015 for the calendar year 2016, the contributions set out in table 4, as adjusted in accordance with paragraph 6, and, in this regard, requests that Parties be notified of the amount of their contributions for 2016 by 15 October 2015;
12.Takes note of the funding estimates in table 3 for activities under the Protocol to be financed from the Special Voluntary Trust Fund (BEP) for Additional Voluntary Contributions in Support of Approved Activities for the biennium 2015-2016, as specified by the Executive Secretary;
13.Urges Parties and invites all States not Parties to the Protocol, as well as governmental, intergovernmental and non-governmental organizations and other sources, to contribute to the trust fund for the Protocol (BEP) to enable the Secretariat to implement approved activities in a timely manner;
14.Takes note of decision XII/32 making available funds from the merged Special Voluntary Trust Funds (BZ and BI) to also facilitate the participation of Parties in meetings related to the Nagoya Protocol and agrees, in view of the decision to hold the ordinary meetings of the Convention on Biological Diversity and its Protocols concurrently, to use these funds to facilitate the participation of developing country Parties, in particular the least developed countries and small island developing States, as well as Parties with economies in transition;
15.Reaffirms the importance of full and effective participation of the developing country Parties, in particular the least developed countries and small island developing States, as well as Parties with economies in transition, in the meetings of the Convention and its Protocols and, in this context, requests the Executive Secretary to take into account the relevant decisions of the Conference of the Parties and the meetings of the Parties to its Protocols on concurrent meetings and improving the efficiencies of the structures and processes of the Convention and its Protocols; 24
16.Requests the Secretariat to remind Parties of the need to contribute to the Special Voluntary Trust Fund (BZ) at least six months prior to the ordinary meetings of the Convention and its Protocols;
17.Requests the Executive Secretary to prepare and submit a programme budget for the distinct costs of Secretariat services and the work programme of the Protocol for the biennium 2017-2018 to the Conference of the Parties serving as the meeting of the Parties to the Protocol at its second meeting, based on two alternatives:
(a)Making an assessment of the required rate of growth for the programme budget (BYP Trust Fund);
(b)Maintaining the programme budget (BYP Trust Fund) at the 2015–2016 level in nominal terms and adding the costs of the posts paid for from voluntary contributions in 2015-2016;
18.Requests the Executive Secretary to include, in the scenarios, proposals on a pro rata division between the Convention and its two Protocols of the shared operative costs following discussions on the implementation of the Functional Review of the Secretariat;
19.Also requests the Executive Secretary to report on income and budget performance, unspent balances and the status of surplus as well as any adjustments made to the Protocol budget for the biennium 2015-2016 and to provide to the Conference of the Parties serving as the meeting of the Parties to the Protocol all financial information regarding the budget for the Convention on Biological Diversity at the same time as it is provided to Parties to the Convention.
Table 1
Biennium budget of the Trust Fund (BYP) for the Nagoya Protocol on Access and Benefit-Sharing 2015-2016
(Thousands of United States dollars)
Description20152016TOTAL
I.Expenditures
Staff costs*171.8428.2600.0
Bureau meetings35.035.070.0
Compliance Committee Meetings0.030.030.0
Clearing-House Informal Advisory Group Meetings30.030.060.0
Second meeting of the Parties (COP-MOP-2)0.0328.9328.9
ABS Clearing-House Translation Costs20.020.040.0
Sub-total256.8872.11,128.9
II.Programme support cost (13%)33.4113.4146.8
TOTAL BUDGET (I + II)290.2985.51,275.7
III.Working Capital Reserve**0.00.0
TOTAL BUDGET (II + III)290.2985.51,275.7
*Additionally 1P-3 and 1P-2 ABS-CH posts paid for from voluntary funds in 2015; 1 P-3 Monitoring and Reporting post paid from voluntary funds in 2015.
1 P-3 ABS-CH post paid for from voluntary funds in 2016; Differential costs for upgrade of P-2 post to P-3 for Monitoring and Reporting paid from voluntary funds in 2015-2016.
**Working capital reserve set at zero.
Table 2
Secretariat staffing requirements for the Nagoya Protocol on Access and Benefit-Sharing 2015-2016
Description20152016
A.Professional Category
P-312
P-201
Total Professional Category13
B.Total General Service Category00
TOTAL (A + B)13
Table 3
Special Voluntary Trust Fund (BEP) for Additional Voluntary Contributions in Support of Approved Activities of the Nagoya Protocol for the 2015-2016 biennium
(Thousands of United States dollars)
IDescription2015-2016
1.MEETING/WORKSHOPS
Nagoya Protocol on Access and Benefit-sharing
Expert Meetings on Article 10 160
Informal Advisory Committee on Capacity-building for the Nagoya Protocol120
Coordination meeting on capacity-building for the Nagoya Protocol60
Expert meetings on the ABS CH (2)120
Regional and subregional capacity-building workshops (6)480
2.STAFF2-5
Programme Officer (P-3) ABS-CH347
Associate Programme Officer (P2) ABS-CH124
Programme Officer (P-3) Monitoring and Reporting220.5
3.TRAVEL COSTS
Nagoya Protocol30
4.RESOURCE PERSONS
Short-term Staff/Temporary Assistance
Nagoya Protocol30
Consultants/Sub-Contracts
Nagoya Protocol 1120
5.PUBLICATIONS/REPORT PREPARATION/PRINTING
Nagoya Protocol160
Sub-total I1,871.5
II.Programme Support Costs (13 per cent)243.3
TOTAL COST (I + II)2,114.8
1Funds pledged by Norway for Expert meeting and Study on Article 10.
2Funding pledged by the European Union for 1 P-3 post in 2015-2016 and 1/2 P-2 post in 2015 on the ABS-CH.
3Funding pledged by Switzerland for 1/2 P-2 post in 2015 on the ABS-CH.
4Funding pledged in 2015 by Norway (1/2) and the European Union (1/2) for cost of P-2 post for Monitoring and Reporting.
5Funding pledged by the European Union (2015-2016) for upgrade of post on Monitoring and Reporting from P-2 to P-3.
Table 4
Indicative Contributions to the Trust Fund for the Nagoya Protocol on Access and Benefit Sharing for the biennium 2015-2016*
PartiesUN scale of assessments 2015
(per cent)
Scale with 22% ceiling, no LDC paying more than 0.01 %
(per cent)
Contributions per 1 Jan. 2015
(US$)
UN scale of assessments 2015
(per cent)
Scale with 22% ceiling, no LDC paying more than 0.01 %
(per cent)
Contributions as per 1 Jan. 2016a
(US$)
Total contributions 2015-2016
(US$)
Albania0.0100.1033000.0100.1031,0181,318
Belarus0.0560.5791,6800.0560.5795,7037,383
Benin0.0030.010290.0030.01099128
Bhutan0.0010.010300.0010.010102132
Botswana0.0170.1765100.0170.1761,7312,241
Burkina Faso0.0030.010290.0030.01099128
Burundi0.0010.010300.0010.010102132
Comoros0.0010.010300.0010.010102132
Cote d’Ivoire0.0110.1143300.0110.1141,1201,450
Denmark0.6756.97720,2450.6756.97668,74788,993
Egypt0.1341.3854,0190.1341.38513,64817,667
Ethiopia0.0100.010290.0100.01099128
European Union2.5007,2552.50024,63831,892
Fiji0.0030.031900.0030.031306396
Gabon0.0200.2076000.0200.2072,0372,637
Gambia0.0010.010300.0010.010102132
Guatemala0.0270.2798100.0270.2792,7503,560
Guineab00.0010.010102102
Guinea-Bissau0.0010.010300.0010.010102132
Guyana0.0010.010300.0010.010102132
Honduras0.0080.0832400.0080.0838151,055
Hungary0.2662.7497,9780.2662.74927,09235,070
India0.6666.88419,9750.6666.88367,83187,806
Indonesia0.3463.57610,3780.3463.57635,23945,617
Jordan0.0220.2276600.0220.2272,2412,901
Kenya0.0130.1343900.0130.1341,3241,714
Lao People's Democratic Republic0.0020.010290.0020.01099128
Madagascar0.0030.010290.0030.01099128
Malawi0.0020.010290.0020.01099128
Mauritius0.0130.1343900.0130.1341,3241,714
Mexico1.84219.03955,2481.84219.036187,604242,851
Micronesia (Federated States of )0.0010.010300.0010.010102132
Mongolia0.0030.031900.0030.031306396
Mozambique0.0030.010290.0030.01099128
Myanmar0.0100.010290.0100.01099128
Namibia0.0100.1033000.0100.1031,0181,318
Niger0.0020.010290.0020.01099128
Norway0.8518.79625,5240.8518.79586,673112,197
Panama0.0260.2697800.0260.2692,6483,428
Peru0.1171.2093,5090.1171.20911,91615,425
Rwanda0.0020.010290.0020.01099128
Samoa0.0010.010300.0010.010102132
Seychelles0.0010.010300.0010.010102132
South Africa0.3723.84511,1570.3723.84437,88749,045
Spain2.97322.00063,8402.97322.000216,813280,653
Sudan0.0100.010290.0100.01099128
Switzerland1.04710.82231,4031.04710.820106,635138,038
Syrian Arab Republic0.0360.3721,0800.0360.3723,6674,746
Tajikistan0.0030.031900.0030.031306396
Uganda0.0060.010290.0060.01099128
United Arab Emirates0.5956.15017,8460.5956.14960,60078,446
Uruguay0.0520.5371,5600.0520.5375,2966,856
Vanuatu0.0010.010300.0010.010102132
Viet Nam0.0420.4341,2600.0420.4344,2785,537
TOTAL10.322100.000290,18410.323100.000985,5121,275,696
*Contributions from new Parties joining in 2015 will be used to build the Working Capital Reserve of the Trust Fund.
aA new scale will be issued for 2016 contributions in October 2015 reflecting new Parties as at 1 January 2016.
bGuinea will be invoiced in 2015 on a pro-rata basis.
NP-1/12NP-1/1

23The "BYP" and "BEP" Trust Fund designations used in the present document are subject to change by the Trustee and are used here purely for the convenience of delegations attending the meeting.
24Decisions XII/27 and XII/29, BS-VII/9 and NP-1/12.